Raap v. Wolf Point School Dist. , 391 Mont. 12 ( 2018 )

03/27/2018
DA 17-0386
Case Number: DA 17-0386
IN THE SUPREME COURT OF THE STATE OF MONTANA
2018 MT 58
KRISTINE RAAP,
Petitioner and Appellant,
v.
BOARD OF TRUSTEES, WOLF POINT
SCHOOL DISTRICT,
Respondent and Appellee.
APPEAL FROM: District Court of the Fifteenth Judicial District,
In and For the County of Roosevelt, Cause No. DV-16-1
Honorable David Cybulski, Presiding Judge
COUNSEL OF RECORD:
For Appellant:
Peter Michael Meloy, Attorney at Law, Helena, Montana
For Appellee:
Mary E. Duncan, Jeffrey A. Weldon, Felt, Martin, Frazier & Weldon, P.C.,
Billings, Montana
Submitted on Briefs: November 1, 2017
Decided: March 27, 2018
Filed:
__________________________________________
Clerk
Justice Dirk Sandefur delivered the Opinion of the Court.
¶1 Kristine Raap (Raap) appeals from the judgment of the Montana Fifteenth Judicial
District Court denying her motion for summary judgment and granting summary judgment
to the Wolf Point School District Board of Trustees (Board) on her claim that the Board
unlawfully terminated her employment in violation of § 2-3-203, MCA (open meeting law)
and the Montana Constitution, Article II, Section 9 (right to know). We reverse and remand
for further proceedings, restating the issues as:
1. Did the District Court erroneously grant summary judgment that the Board
lawfully closed its meeting based on unspecified third-party privacy rights?
2. Did the District Court erroneously grant summary judgment that the Board
lawfully excluded Raap and her union representative from its “executive
session” under the litigation strategy exception of § 2-3-203(4), MCA?
BACKGROUND
¶2 The Wolf Point School District Board of Trustees hired Raap to work as a new
teacher under a one-year employment contract for the 2015-16 school year. Four months
into the school year, the school district superintendent recommended that the Board
prematurely terminate Raap’s contract. The Board set a meeting for December 22, 2015,
to consider the matter. Raap had previously filed an administrative complaint with the
United States Equal Employment Opportunity Commission (EEOC) in November 2015
alleging that the school district had unlawfully discriminated against her in the
administration of her employment. Upon EEOC referral of the complaint to the Montana
Human Rights Bureau (HRB), HRB issued a written notice on December 11, 2015,
2
advising the Board of the complaint and resulting commencement of an HRB
investigation.1
¶3 On December 22, 2015, Raap and her union president appeared before the Board
for hearing on the school district superintendent’s recommendation to terminate her
employment. In addition to Board members, the only persons present were Raap, her union
representative, the superintendent, Raap’s supervising school principal, and the Board’s
lawyer via telephone. No one else appeared or otherwise sought admittance to the meeting
at any time. At the outset, the Board chair informed Raap that the meeting would be closed
to the public unless she waived her right to privacy. Raap then waived her right to privacy.
Despite Raap’s waiver, the Board’s meeting minutes reflect that the chair closed the
meeting to the public “to protect the rights of individual privacy of statements and
information for those not in attendance.” Raap expressed her intent to electronically record
the meeting but the Board chair precluded her from doing so.
¶4 After four hours of testimony, the Board chair re-opened the meeting to the public
at which time another trustee made a motion, seconded by yet another, for the Board to
terminate Raap’s employment. Without discussion or deliberation on the motion, and at
the request of another trustee, the chair again closed the meeting to allow the Board to
privately discuss unspecified litigation strategy at an “executive session” with the Board’s
lawyer. The Board excluded all from the executive session except for Board members, the
1
The Montana Human Rights Act provides the exclusive remedy under Montana law for claims
against private and public employers alleging employment discrimination and retaliation. See
§§ 49-1-102, 49-2-205, -301, -303, -501, -504, -505, -512(1), 49-3-201, -209, MCA; Borges v.
Missoula Co. Sheriff’s Office, 2018 MT 14, ¶ 19, 390 Mont. 161, P.3d .
3
school superintendent, and the Board’s lawyer. After an 11-minute executive session, the
Board allowed Raap and her union representative back into the room. Without deliberation
or discussion on the termination motion, the Board promptly voted to terminate Raap’s
contract. In a subsequent District Court affidavit, the Board’s lawyer asserted that the
Board did not discuss or deliberate whether to terminate Raap’s contract in the executive
session, to wit:
The litigation strategy executive session was very short and focused solely
on litigation strategy related to defense of the EEOC/HRB claim and my
explanation of the claim and the process that would be followed. The bulk
of the 11 minutes was taken up with my explanations.
The affidavit provided no explanation or indication of the Board’s need to exclude Raap
and her union representative from a discussion purportedly focused solely on an
explanation of the substance of her previously received complaint and “the process that
would follow.”
¶5 Following the termination of her employment and an unsuccessful union grievance,
Raap filed a complaint in the Montana Fifteenth Judicial District Court alleging that the
Board terminated her contract in violation of § 2-3-203, MCA, and Article II, Section 9, of
the Montana Constitution. Raap requested that the District Court vacate the Board’s
decision to terminate her employment and to award her attorney fees and costs incurred in
prosecuting the action.
¶6 Upon the parties’ cross-motions for summary judgment, and without legal citation
or analysis, the District Court summarily granted the Board summary judgment pursuant
to M. R. Civ. P. 56 on the stated grounds that: (1) an asserted violation of the § 2-3-203,
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MCA (open meeting law), was the sole legal basis of Raap’s claim; (2) the Board allowed
Raap to observe and participate in the portion of the meeting pertinent to its the decision
to terminate her contract; (3) the Board did not actually exclude anyone from the portion
of the meeting pertaining to the termination of Raap’s employment; and (4) the Board
properly excluded Raap from the portion of the meeting pertinent to “another litigation”
matter. Raap timely appeals.
STANDARD OF REVIEW
¶7 Summary judgment is proper only when no genuine issue of material fact exists and
the moving party is entitled to judgment as a matter of law. Citizens for Open Gov’t, Inc.
v. City of Polson, 2015 MT 55, ¶ 10, 378 Mont. 293, 343 P.3d 584; M. R. Civ. P. 56(c)(3).
We review summary judgment rulings de novo for correctness under the standards of M.
R. Civ. P. 56. Ternes v. St. Farm Fire & Cas. Co., 2011 MT 156, ¶ 18, 361 Mont. 129,
257 P.3d 352; Roe v. City of Missoula, 2009 MT 417, ¶ 14, 354 Mont. 1, 221 P.3d 1200;
Svaldi v. Anaconda-Deer Lodge Cnty., 2005 MT 17, ¶ 12, 325 Mont. 365, 106 P.3d 548.
DISCUSSION
¶8 As pertinent here, the Montana Constitution, Article II, Section 9, clearly and
unambiguously mandates that:
No person shall be deprived of the right to . . . observe the deliberations of
all public bodies or agencies of state government and its subdivisions, except
in cases in which the demand of individual privacy clearly exceeds the merits
of public disclosure.
In conformance with Article II, Section 9, the Montana open meeting law similarly
provides that “[a]ll meetings of public or governmental bodies [or] boards . . . of . . . any
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political subdivision of the state . . . must be open to the public” except to the extent that
“the demands of individual privacy clearly exceed the merits of public disclosure.” Section
2-3-203(1) and (3), MCA.2 As defined by statute, a “meeting” is a “convening of a quorum
of the constituent membership of” the public or governmental body or board, “whether
corporal or by means of electronic equipment, to hear, discuss, or act upon a matter over
which the [body or board] has supervision, control, jurisdiction, or advisory power.”
Section 2-3-202, MCA. As referenced in Article II, Section 9, the term “deliberations of . . .
public bodies or agencies” includes a “meeting,” as defined by § 2-3-202, MCA. Upon
timely petition, a district court may void “[a]ny decision made in violation” of § 2-3-203,
MCA. Section 2-3-213, MCA. The sole purpose of public bodies and agencies is “to aid
in the conduct of the peoples’ business.” Section 2-3-201, MCA. Courts must liberally
construe Article II, Section 9, and § 2-3-201, MCA, to the end that all deliberations of
public bodies and agencies remain open to the public except as otherwise clearly provided
under recognized exceptions to the constitutional right to know and § 2-3-203, MCA.
¶9 In analyzing a claimed right to observe deliberations under Article II, Section 9, the
pertinent issues are: (1) whether the subject entity is a public body or agency of state
government or a state government subdivision; (2) whether the proceeding or decision at
issue was a deliberation of that body or agency; and (3) whether the disputed deliberation
was nonetheless privileged from disclosure on the grounds of individual privacy or other
recognized exception to the right to know. See Mont. Const. art. II, § 9; Great Falls
2
The Legislature originally enacted the open meeting law in 1963, nine years before adoption of
our 1972 Constitution. See § 82-3402, RCM (1947).
6
Tribune v. Mont. Pub. Serv. Comm’n, 2003 MT 359, ¶¶ 38-39, 319 Mont. 38, 82 P.3d 876
(equal protection and due process rights exception); State ex rel. Smith v. Dist. Ct., 201
Mont. 376, 383-87, 654 P.2d 982, 986-88 (1982) (speedy and fair trial rights exception);
Great Falls Tribune v. Dist. Ct., 186 Mont. 433, 438-39, 608 P.2d 116, 119-20 (1980)
(speedy and fair trial rights exception). In this case, it is undisputed that the Board is a
public body or agency of a political subdivision of the State of Montana. It is further
undisputed that the subject proceedings of the Board constituted a “meeting,” as defined
by § 2-3-202, MCA, and thus a deliberation of a public body or agency as referenced in
Article II, Section 9. The dispositive issue is whether the Board lawfully closed the
disputed portions of the meeting.
¶10 Issue 1: Did the District Court erroneously grant summary judgment that the Board
lawfully closed its meeting based on unspecified third-party privacy rights?
¶11 “The presiding officer of [a] meeting may close the meeting during the time the
discussion relates to a matter of individual privacy . . . if and only” upon “determin[ing]
that the demands of individual privacy clearly exceed the merits of public disclosure.”
Section 2-3-203(3), MCA. Under the express privacy exception to Article II, Section 9,
and § 2-3-203(3), MCA, the threshold question is whether disclosure of the disputed
portion of the deliberation or meeting would infringe on an individual’s right to privacy
under the Montana Constitution, Article II, Section 10. A right to privacy exists under
Article II, Section 10, when (1) an individual has an actual or subjective expectation in
non-disclosure of the disputed matter and (2) that subjective expectation is objectively
reasonable in society under the totality of the circumstances. State v. Goetz, 2008 MT 296,
7
¶¶ 25-31, 345 Mont. 421, 191 P.3d 489; Great Falls Tribune v. Cascade Co. Sheriff, 238
Mont. 103, 105-07, 775 P.2d 1267, 1268-70 (1989).
¶12 Our caselaw recognizes that a complainant, third-party witnesses, and the subject of
a complaint or allegation of misconduct often have objectively reasonable, subjective
expectations of privacy in non-disclosure of their respective involvements prior to formal
adjudication of the matter. See, e.g., Moe v. Butte-Silver Bow Cnty., 2016 MT 103, ¶ 19,
383 Mont. 297, 371 P.3d 415; Goyen v. City of Troy, 276 Mont. 213, 221, 915 P.2d 824,
829-30 (1996); Bozeman Daily Chronicle v. Bozeman Police Dept., 260 Mont. 218, 227,
859 P.2d 435, 441 (1993). However, the questions of whether an individual has a
subjective expectation in non-disclosure of a particular subject matter and whether that
expectation is objectively reasonable in society are mixed questions of fact and law under
the totality of the circumstances of each case. See Moe, ¶ 19 (characterizing subjective
expectation of privacy as distinct question of fact dependent on “notice of possible
disclosure” and objective expectation of privacy as question of law dependent on “all
relevant circumstances”); Billings Gazette v. City of Billings, 2013 MT 334, ¶¶ 18, 21, 372
Mont. 409, 313 P.3d 129 (characterizing subjective expectation of privacy as distinct
question of fact dependent on “notice of possible disclosure” and objective expectation of
privacy as a question of law requiring “reasoned consideration of the specific facts” at
issue); Goetz, ¶¶ 25-31 (focusing on what a person exposes to others without distinction of
questions of fact and law); Havre Daily News, LLC v. City of Havre, 2006 MT 215, ¶ 21,
333 Mont. 331, 142 P.3d 864 (analysis of subjective and objective expectations of privacy
requires “fact-intensive inquiry” and “reasoned consideration of the specific facts” at
8
issue); Great Falls Tribune, 238 Mont. at 105-07, 775 P.2d at 1268-70 (analysis of
subjective and objective expectations of privacy without distinction between questions of
fact and law).
¶13 In this case, the Board closed the meeting to the public based on the cursory
statement that closure was necessary “to protect the rights of individual privacy of
statements and information for those not in attendance.” On appeal, the only additional
rationale for closure offered by Board is a gauzy argument that “a mid-year termination of
a teacher . . . [is] extremely uncommon” and thus “raises the [specter] of student and
teacher complaints, conflicts between the teacher and staff, parents, and students, and other
serious allegations that involve other individuals’ private school records, performance, and
private communications.” (Emphasis added). The Board thus asserts that it had no
obligation “to identify the names of the individuals whose privacy interests were at stake,
nor disclose” what information they would or could relate in regard to the matter at issue.
Raap recognizes that the withholding of the specific identities and details of statements
made by third-party complainants and witnesses of alleged misconduct is often objectively
reasonable. See, e.g., Moe, ¶¶ 19-24. Nonetheless, Raap asserts that Article II, Section 9,
and § 2-3-203(3), MCA, require an initially-stated rationale, and subsequent showing on
district court review, more substantial than a cursory reference to “statements and
information” of undescribed third parties.
¶14 Under Article II, Section 9, and § 2-2-203(1) and (3), MCA, meetings of public
bodies and agencies are presumptively open to all absent “a showing of individual privacy
rights” or other recognized exception “sufficient to override” the public right to know.
9
T.L.S. v. Mont. Advocacy Program, 2006 MT 262, ¶ 28, 334 Mont. 146, 144 P.3d 818
(emphasis added). See also Bryan v. Yellowstone Cnty. Sch. Dist., 2002 MT 264, ¶ 31, 312
Mont. 257, 60 P.3d 381 (citing 1972 Constitutional Convention history). The burden of
overcoming the presumption of openness is squarely on the public body or agency, not the
public or persons seeking to observe government deliberations. T.L.S., ¶ 28. At the time
of closure, the burden is on the public body or agency to articulate a rationale for closure
that is sufficiently descriptive to afford reasonable notice to the public of the legal and
factual basis for closure without disclosing private information. See T.L.S., ¶ 28;
§§ 2-3-203(3) and -212, MCA (burden of overcoming presumption of openness, required
“determination,” and required meeting minutes).
¶15 Though the initial burden at the time of closure does not necessarily require the type
of formal legal analysis and balancing required of reviewing courts, the law requires
something more than cursory reference to undescribed third-party privacy rights and mere
recitation of applicable constitutional or statutory language. Moreover, on subsequent
district court review, the public body or agency has the greater burden of overcoming the
presumption of openness by making a particularized showing of the asserted factual basis
for a meeting closure under the legal ground asserted for closure. Thus, on a motion for
summary judgment, once the complaining party satisfies its threshold burden of showing
the absence of any genuine issue of material fact that a public body or agency closed a
meeting subject to Article II, Section 9, and § 2-3-203, MCA, the burden shifts to the public
body or agency to show the absence of any genuine issue of material fact and that the public
body or agency is entitled to judgment as a matter of law that it lawfully closed the meeting
10
under a recognized exception to the right to know and open meeting requirements. M. R.
Civ. P. 56(c)(3).
¶16 For example, in Moe, a local government chief-executive sought to terminate the
employment of a city-county human resource officer upon the advice and consent of the
governing council, as authorized under the consolidated city-county government charter.
Moe, ¶¶ 4-6. The chief-executive was acting on the basis of an internal investigation report
that referenced various allegations and substantiating witness statements of misconduct and
deficient performance made by numerous other city-county employees. Moe, ¶¶ 4-8. Upon
notice that the termination hearing before the council would be closed based on the nature
of the allegations against her, the human resource officer waived her right to privacy and
requested an open hearing. Moe, ¶ 8. However, without identifying the third parties or
affording them an opportunity to waive their rights, the presiding officer nonetheless closed
the meeting to the public by reference to (1) unidentified city-county employees who had
made allegations or witness statements adverse to the subject employee and (2) the officer’s
determination that the privacy interests of those third parties clearly outweighed the merits
of public disclosure. Moe, ¶ 9. After a detailed closed-session discussion of the adverse
investigation report as a ground for termination of the human resource officer’s
employment, the presiding officer re-opened the meeting to the public at which time the
council voted in open session to approve the recommended termination. Moe, ¶ 10.
¶17 On appeal of a subsequent district court grant of summary judgment to the local
government, the discharged employee asserted that the closed meeting violated Article II,
Section 9, and § 2-3-203, MCA, based on the city-county’s failure to: (1) specifically
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identify the third-party complainants and witnesses; (2) further explain how or on what
basis their privacy rights outweighed the merits of public disclosure; and (3) provide notice
and opportunity for the third parties to waive their rights. Moe, ¶ 16. We affirmed the
meeting closure on the grounds that the third-party employees had subjective and
reasonable expectations of privacy under the circumstances and that those expectations
clearly outweighed the merits of public disclosure, as offset by the public interest in
encouraging public employees to report misconduct. Moe, ¶¶ 21-25.3 Contrary to the
Board’s assertion here, we did not sweepingly hold that the expectations of third-party
complainants and witnesses in non-disclosure of their identities or the substance of their
statements will clearly outweigh the merits of public exposure in every case and
circumstance. Moe, ¶¶ 21-25. We merely recognized in Moe that such expectations of
privacy may be both actual and objectively reasonable under the circumstances at issue.
Moe, ¶¶ 21-25.
3
We did not address the discharged employee’s additional argument, similar to Raap’s argument
here, that the county independently violated § 2-3-203, MCA, by failing to provide notice and
opportunity for the third-parties to waive their rights as contemplated by § 2-3-203(3), MCA.
Compare Goyen wherein we held that a city council violated § 2-3-203(3), MCA, by twice
conducting closed meetings to discuss alleged misconduct by its chief of police without providing
him advance notice and opportunity to waive his right to privacy and thereby keep the meeting
open to the public. Goyen, 276 Mont. at 218-19, 915 P.2d at 828. We held that, upon determining
that a person’s privacy interest outweighs the merits of public disclosure, the public bodies and
agencies “should simply defer any discussion of the issue until the individual whose privacy
interest is involved is notified and is given the opportunity to attend . . . or waive his or her right
of privacy and have the meeting conducted in open session.” Goyen, 276 Mont. at 219, 915 P.2d
at 828. We held further that a person whose privacy is involved has the “right to be
notified . . . regardless of whether” the public body or agency has an independent justification for
closing a meeting. Goyen, 276 Mont. at 219, 915 P.2d at 828. We need not address this apparent
discrepancy in light of our reversal of this case on other grounds.
12
¶18 In Moe, unlike here, the presiding government officer publicly stated a rationale at
the time of closure that was sufficiently descriptive to afford reasonable notice to the public
of the factual and legal basis for the closure without disclosing any private information.
As initially stated and subsequently shown on district court review, closure of the meeting
in Moe was actually necessary to protect the third-party privacy interests asserted. At the
time of closure, without specifically identifying the third parties at issue, the presiding
officer in Moe at least generally described their relationship to and their general
involvement in the matter, i.e., city-county employees who had made allegations and
adverse statements against the subject employee. Moe, ¶ 9. On subsequent judicial review,
the local government proved that it had sufficient factual grounds to overcome the
presumption of openness by making a particularized evidentiary showing that both
substantiated the asserted third-party privacy interests and showed that closure of the
meeting was reasonable and necessary to protect those interests in balance with the merits
of public disclosure. Moe, ¶¶ 12, 20-25.
¶19 In contrast here, the Board’s stated rationale at the time of closing the meeting to
the public was no more than cursory reference to “statements and information for those not
in attendance.” More significantly, the Board subsequently failed to support its originally
stated rationale on district court review. In the District Court, the Board presented no more
than the affidavit of counsel stating that the school principal “presented information
supporting the Superintendent’s recommendation to terminate” Raap and that the Board
questioned the principal about her testimony. The Board made no showing that any third
party testified at the hearing, that the superintendent’s recommendation for termination was
13
based in whole or in part on third-party complaints or allegations against Raap, that the
superintendent or school principal gave testimony that identified any third party who made
complaints or allegations against Raap or otherwise referenced a matter in which a third
party had an expectation of privacy. Unlike in Moe, the Board failed to make any
particularized showing as to the nature of the third-party privacy interests asserted, much
less how they balanced out against public disclosure under the circumstances of this case.4
Thus, unlike in Moe, the Board failed to overcome the presumption of openness under
Article II, Section 9, and § 2-3-203, MCA.
¶20 A related matter warrants mention before moving on. The analyses of the Board
and the District Court appears to rely, in part, on the express or implied assertion that no
open meeting violation occurred because Raap and her union representative were present
and there is no evidence that the Board actually prevented any other interested person from
observing the hearing portion of the meeting. Tantamount to a standing argument, reliance
on this assertion is misplaced. Raap, like the public-at-large, had the right to expect that
the Board would comply with Article II, Section 9, and § 2-3-203, MCA, regardless of
whether anyone else was interested in observing the meeting. Schoof v. Nesbit, 2014 MT
4
Regretfully, we would be remiss if we did not similarly point out that, in order to facilitate
justice, promote public confidence in the judiciary, and facilitate effective appellate review, district
courts have a duty to set forth sufficient legal and factual analysis to show the factual and legal
grounds for their decision under the applicable legal analysis. See Ihnot v. Ihnot, 2000 MT 77,
¶ 15, 299 Mont. 137, 999 P.2d 303 (cursory order based on undeveloped record without findings
of fact or conclusions of law precluded appellate review and constituted an abuse of discretion).
See also Beach v. State, 2009 MT 398, ¶ 26, 353 Mont. 411, 220 P.3d 667 (failure to undertake an
independent evaluation of the claims and arguments presented). Though the record was minimally
sufficient for our independent de novo review under M. R. Civ. P. 56, the District Court’s cursory
order was sorely lacking in this regard.
14
6, ¶¶ 17-18, 373 Mont. 226, 316 P.3d 831. On this basis alone, Raap had a “sufficiently
concrete injury” for standing to assert her alleged violations of Article II, Section 9, and
§ 2-3-203, MCA. Schoof, ¶¶ 23-25. Raap also had a more personal interest in an open
meeting—-she wanted to electronically record the meeting and the Board precluded her
from doing so. At the time, § 2-3-211, MCA (2015), expressly prohibited a public body
or agency from prohibiting “accredited press representatives” from photographing or
recording open meetings except to the extent the activity “interfere[s] with the conduct of
the meeting.”5 Though the statute obviously emphasized the right of the “accredited press”
to photograph and record open meetings, Article II, Section 9, affords the press no greater
right to observe, record, or report on open meetings than any member of the public. Accord
38 Mont. A.G. Op. 8 (1979). Thus, in addition to her general standing, Raap also had a
specific personal basis upon which to assert her open meeting claims in this case. We hold
that the District Court erroneously granted summary judgment that the Board lawfully
closed the hearing portion of the meeting based on third-party privacy rights.
¶21 Issue 2: Did the District Court erroneously grant summary judgment that the Board
lawfully excluded Raap and her union representative from its “executive session”
under the litigation strategy exception of § 2-3-203(4), MCA?
¶22 A public body or agency may close a meeting “to discuss a strategy to be followed
with respect to litigation when an open meeting would have a detrimental effect on the
litigating position of the public agency.” Section 2-3-203(4)(a), MCA. Though we have
5
In 2017, the Legislature amended § 2-3-211, MCA, to more broadly preclude public bodies or
agencies from prohibiting a “person” from photographing or recording open meetings. Section
2-3-211, MCA.
15
not considered whether this statutory exception comports with Article II, Section 9, when
a public body or agency is engaged in litigation with a private party, see Associated Press
v. Bd. of Pub. Educ., 246 Mont. 386, 391-92, 804 P.2d 376, 379-80 (1991) (narrowly
invalidating the statutory litigation strategy exception as applied to litigation between
public entities), Raap does not challenge the constitutionality of § 2-3-203(4)(a), MCA.
We therefore confine our review to whether the District Court correctly concluded that the
Board complied with § 2-3-203(4)(a), MCA.
¶23 Raap asserts that the Board failed to overcome the presumption of openness under
Article II, Section 9, and § 2-3-203, MCA, by showing compliance with § 2-3-203(4)(a),
MCA. Without addressing Raap’s threshold challenge to the threshold evidentiary
competency of the affidavit of the Board’s counsel, there is no genuine issue of material
fact on the summary judgment record that the Board discussed anything in its 11-minute
executive session other than as described in the affidavit of its counsel.
¶24 Nonetheless, other than labeling the executive session as a “litigation strategy
session,” the Board made no showing on district court review explaining or indicating how
its pending decision on whether to terminate Raap’s employment at least generally related
to its strategy for defending against a previously filed discrimination complaint regarding
school district conduct alleged to have occurred prior to the termination hearing. The
Board made no showing that it requested or received advice of counsel regarding its
ongoing or contemplated defense against the discrimination complaint, the potential effect
of terminating Raap’s employment on its defense strategy in that matter, or the potential
for its termination decision to result in additional litigation with Raap. The Board made
16
no showing that Board members communicated facts to counsel pertinent to the Board’s
defense strategy in any pending or future litigation.
¶25 The summary judgment record is wholly devoid of any factual showing as to how
or why concealment of counsel’s self-described, non-descript explanation of the substance
of Raap’s previously filed discrimination complaint, and the process that would follow,
was necessary to avoid “a detrimental effect on the [Board’s] litigating position” in that or
any other pending or contemplated litigation. The Board may well have had cause for
closing its executive session under § 2-3-203(4)(a), MCA, but failed to show the reasons
for closure on district court review. Therefore, we conclude the Board failed to satisfy its
burden of overcoming the presumption of openness under Article II, Section 9, and
§ 2-3-203, MCA, by demonstrating that it conducted its 11-minuted executive session in
compliance with § 2-3-203(4)(a), MCA. We hold that the District Court erroneously
granted summary judgment that the Board lawfully excluded Raap and her union
representative from its “executive session” under the litigation strategy exception of
§ 2-3-203(4), MCA.
CONCLUSION
¶26 We hold that the District Court erroneously granted summary judgment that the
Board lawfully closed the termination hearing portion of the subject meeting based on
third-party privacy rights. We hold further that the District Court erroneously granted
summary judgment that the Board lawfully excluded Raap and her union representative
from its “executive session” under the litigation strategy exception of § 2-3-203(4), MCA.
Raap raised no issue on appeal under § 2-3-221, MCA (discretionary attorney fees on
17
successful enforcement action under Mont. Const. art. II, § 9), and we make no comment
thereon. The Board did not cross-appeal. We reverse the judgment of the District Court.
Pursuant to § 2-3-213, MCA, and without comment on its merits, the decision of the Board
terminating Raap’s employment is hereby reversed and remanded for consideration in
compliance with § 2-3-203, MCA, and Article II, Section 9, of the Montana Constitution.
¶27 Reversed and remanded.
/S/ DIRK M. SANDEFUR
We Concur:
/S/ MIKE McGRATH
/S/ JAMES JEREMIAH SHEA
/S/ LAURIE McKINNON
/S/ JIM RICE
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