Robert Frederick v. Department of Homeland Security , 2015 MSPB 11 ( 2015 )

UNITED STATES OF AMERICA
MERIT SYSTEMS PROTECTION BOARD
2015 MSPB 11
Docket No. AT-0752-11-0620-B-2
Robert Frederick,
Appellant,
v.
Department of Homeland Security,
Agency.
February 10, 2015
Lisa Freiman Fishberg, Esquire, and Danny C. Onorato, Esquire,
Washington, D.C., for the appellant.
David B. Suna, Esquire, New York, New York, for the agency.
BEFORE
Susan Tsui Grundmann, Chairman
Anne M. Wagner, Vice Chairman
Mark A. Robbins, Member
OPINION AND ORDER
¶1 The appellant has filed a petition for review of the remand initial decision,
which affirmed his indefinite suspension that was effective March 24, 2011. In
his remand initial decision, the administrative judge rejected the appellant’s
argument that the agency subjected him to double punishment by imposing two
indefinite suspensions based on the same incident. MSPB Docket No.
AT-0752-11-0620-B-2 (B-2), Remand Appeal File, Tab 4, Remand Initial
Decision (RID) at 3-5. For the reasons that follow, we GRANT the appellant’s
petition for review, REVERSE the remand initial decision, and DO NOT
2
SUSTAIN the appellant’s indefinite suspension that was effective March 24,
2011.
BACKGROUND
¶2 The appellant serves as a Supervisory Immigration Enforcement Agent
with the U.S. Immigration and Customs Enforcement. MSPB Docket No.
AT-0752-11-0620-I-1 (I-1), Initial Appeal File (IAF), Tab 1. The agency issued
the appellant a notice of proposed indefinite suspension on March 4, 2010, citing
both its Office of Professional Responsibility’s (OPR’s) internal investigation
into allegations that the appellant “allegedly tape record[ed] a conversation in the
workplace” and the fact that an arrest warrant had been issued for his arrest based
on his alleged violation of Florida’s wiretap laws. MSPB Docket No.
AT-0752-11-0620-I-2 (I-2), IAF, Tab 10 at 15. In its notice of proposed
indefinite suspension, the agency expressly disavowed that it was proposing the
appellant’s indefinite suspension based on reasonable cause to believe that he had
committed a crime for which a period of imprisonment could be imposed. Id. at
15-16; see 5 U.S.C. § 7513(b)(1). The agency imposed the appellant’s indefinite
suspension effective June 10, 2010, and the appellant did not file an appeal with
the Board challenging that action. I-2, IAF, Tab 10 at 21-24. Although the
agency asserted in its letter of decision that it was indefinitely suspending the
appellant based on its pending internal investigation, the only factual support
cited in the letter of decision was the issuance of the warrant for the appellant’s
arrest. Id. at 21; see id. at 22 (explaining that “[t]he fact that you have been
criminally charged with a felony negatively affects our ability to maintain the
public trust and has an impact on the Agency’s reputation”).
¶3 Shortly after the agency imposed the appellant’s first indefinite suspension,
the Board issued its decision in Gonzalez v. Department of Homeland
Security, 114 M.S.P.R. 318, ¶¶ 13, 28 (2010), in which it held that an internal
agency investigation into alleged employee wrongdoing does not constitute cause
3
for imposing an indefinite suspension under chapter 75. Thereafter, the agency
issued the appellant a second notice of proposed indefinite suspension, this time
citing its reasonable belief that the appellant had committed a crime for which a
sentence of imprisonment could be imposed. I-1, IAF, Tab 5, Subtab 4h;
see 5 U.S.C. § 7513(b)(1). Similar to its prior notice and letter of decision
imposing the first indefinite suspension, the agency again cited the issuance of
the warrant for the appellant’s arrest on charges that he had violated Florida’s
wiretap laws as the supporting specification for the second indefinite suspension. 1
I-1, IAF, Tab 5, Subtab 4h. Although the agency invoked the shortened notice
provision for taking an adverse action under 5 U.S.C. § 7513(b)(1), the agency
did not issue a letter of decision imposing the appellant’s second indefinite
suspension until 3 months later. I-1, IAF, Tab 5, Subtab 4a. In its second letter
of decision, the agency explained that the appellant would be indefinitely
suspended “based solely on the charge and specification outlined in the December
13th , 2010 proposal and no longer based upon the charge and specification
sustained in the decision issued . . . on June 17th , 2010.” Id. On April 2, 2012,
the agency returned the appellant to work after the criminal charges against him
were dismissed. Id. at 8.
¶4 The appellant filed an initial appeal of his second indefinite suspension
with the Board arguing that the agency was precluded from imposing that action
because the agency had already indefinitely suspended him for the same reason.
I-1, IAF, Tab 1. 2 The administrative judge affirmed the second indefinite
1
Un like its prior notice of proposed indefinite suspension, the agency did not cite its
internal investigation into the appellant’s conduct in support of its second proposed
indefinite suspension. I-1, IAF, Tab 5, Subtab 4h; see infra ¶ 8.
2
The appellant refers to this princip le as “administrative double jeopardy.” See, e.g.,
I-1, IAF, Tab 1. Historically, however, the Board has referred to this concept as a bar
against imposing a disciplinary or adverse action more than once for the same
misconduct or a bar against double punishment. See Adamek v. U.S. Postal Service,
13 M.S.P.R. 224, 226 (1982).
4
suspension, and the appellant filed a petition for review of the administrative
judge’s initial decision. I-2, IAF, Tab 11, Initial Decision; I-2, Petition for
Review (PFR) File, Tab 7, Remand Order at 4. In his petition for review, the
appellant requested that he be allowed to challenge his first indefinite suspension,
see Remand Order at 4, and, without reaching the double punishment issue, the
Board forwarded the appellant’s request to appeal his first indefinite suspension
to the regional office for consideration in the first instance, Remand Order at 5.
In doing so, the Board vacated the initial decision affirming the second indefinite
suspension and instructed the administrative judge to refrain from reissuing an
initial decision addressing the latter indefinite suspension until a final decision
had been reached on either the timeliness of the appellant’s challenge to his first
indefinite suspension or the merits of that appeal. Remand Order at 5.
¶5 Upon receiving the appellant’s forwarded appeal challenging his first
indefinite suspension, the administrative judge found that the appellant could not
establish good cause for his late appeal of that action and he dismissed the appeal
as untimely filed. The administrative judge’s initial decision became the Board’s
final decision when the appellant subsequently withdrew his petition for review
of that decision. See MSPB Docket No. AT-0752-14-0087-I-1, Initial Decision
(Dec. 27, 2013); see also MSPB Docket No. AT-0752-14-0087-I-1, Final Order
(Feb. 25, 2014). The appellant’s appeal of his second indefinite suspension then
was automatically refiled with the administrative judge, and the administrative
judge issued a new initial decision again sustaining the second indefinite
suspension, finding that the agency did not subject the appellant to double
punishment. RID at 3-5. The appellant has filed a petition for review reasserting
that the agency was precluded from imposing the second indefinite suspension,
and the agency has filed a response in opposition to the petition for review. B-2,
PFR File, Tabs 1, 3.
5
ANALYSIS
The agency cannot rely upon the same factual specification in effecting separate
disciplinary or adverse actions.
¶6 It is a well-established principle of civil service law that an agency may not
discipline an employee twice for the same misconduct. Westbrook v. Department
of the Air Force, 77 M.S.P.R. 149, 155 (1997) (citing Adamek, 13 M.S.P.R. at
226). Under this principle, an agency cannot rely upon employee misconduct that
formed the basis of a prior disciplinary or adverse action when imposing a
subsequent disciplinary or adverse action. See, e.g., Gartner v. Department of the
Army, 104 M.S.P.R. 463, ¶¶ 5-6 (2007) (declining to consider absences cited in
support of a proposed removal that were the basis of a prior letter of reprimand);
Westbrook, 77 M.S.P.R. at 155 (reversing a 23-day suspension because it relied
on the same two charges and underlying facts that were the sole basis for a prior
7-day suspension); Adamek, 13 M.S.P.R. at 226 (where an agency has imposed a
disciplinary or adverse action because of an employee’s misconduct, it is barred
from subsequently taking another adverse action for the same reason).
¶7 In his remand initial decision, the administrative judge found that the
agency’s indefinite suspension actions were based upon different reasons and
covered different periods of time and thus did not violate the prohibition against
double punishment. RID at 3-4. Upon reviewing the agency’s letters of decision
imposing the two indefinite suspensions, however, we find that the facts
contained within the specifications supporting the agency’s decisions are the
same, and we conclude that the agency was therefore precluded from imposing
the second indefinite suspension. Additionally, we are not convinced by the
rationale offered by the administrative judge that the bar against double
punishment was not violated in this case because the indefinite suspensions
covered separate periods of time. See RID at 3-4.
6
¶8 We provide the following excerpts from the agency’s notices of proposed
indefinite suspension and letters of decision for clarity. The agency’s proposal
notice for the appellant’s first indefinite suspension states as follows:
INDEFINITE SUSPENSION PENDING AGENCY
INVESTIGATION
Specification: On or around December 2, 2009, the Office of
Professional Responsibility (OPR) was notified of allegations of
misconduct committed by you. Specifically, OPR has an open
administrative investigation into you allegedly tape recording a
conversation in the workplace. On February 17, 2010, a County
Court Judge in Broward County, Florida issued a warrant for your
arrest based on the affidavit of an OPR investigator about the alleged
tape recording investigation. The warrant charged you with violating
Florida Statutes 934.03(l)(a) and 934.03(4)(a), (L1) (Interception and
disclosure of wire, oral, or electronic communications prohibited).
The warrant asserts that on or about July 7, 2009, you intentionally
intercepted a wire, oral, or electronic communication of [your
supervisor P.C.].
I-2, IAF, Tab 10 at 21 (punctuation and capitalization in original). In its second
notice of proposed indefinite suspension, the agency cited the following:
REASON: REASON TO BELIEVE YOU HAVE COMMITTED A
CRIME FOR WHICH A SENTENCE OF IMPRISONMENT MAY
BE IMPOSED
Specification: On February 17, 2010, a County Court Judge in
Broward County, Florida issued a warrant for your arrest. The
warrant charged you with violating Florida Statute § 934.03(l)(a)
(Interception and disclosure of wire, oral, or electronic
communications prohibited). The warrant asserts that on or about
July 7, 2009, you intentionally intercepted a wire, oral, or electronic
communication of [P.C.]. The warrant was supported by an affidavit
of Special Agent [T.D.], which stated that you had covertly tape
recorded a meeting with Supervisory Detention and Deportation
Officer [P.C.], Assistant Field Office Director [S.T.] and Special
Assistant [E.W.] [and several other individuals]. The affidavit stated
that these individuals were not aware and did not give you consent to
tape record the conversation. Moreover, according to the affidavit,
Special Agent [T.D.] obtained possession of the record and after
listening to the tape determined that you were the only person who
could have tape recorded the conversation. According to Florida
7
Statute § 934.03, a person who intentionally intercepts, endeavors to
intercept, or procures any other person to intercept or endeavor to
intercept any wire, oral, or electronic communication shall be guilty
of a felony in the third degree and sentenced to a term of
imprisonment as prescribed by Florida Statute § 775.082. Under
Florida Statute § 775.082, a felony of the third degree carries a term
of imprisonment not exceeding 5 years.
I-1, IAF, Tab 5, Subtab 4h (punctuation and capitalization in original). In his
letter of decision imposing the second indefinite suspension, the deciding official
stated that he had reviewed all of the information contained within the notice of
proposed indefinite suspension and he incorporated by reference the factual
specification supporting the indefinite suspension. I-1, IAF, Tab 5, Subtab 4a.
¶9 Upon comparing the agency’s letters of decision, we find that the only
difference between the agency’s indefinite suspension actions is the stated
reasons for imposing each action, which is to say that the charges the agency
relied upon in its letters of decision are different. 3 Compare I-2, IAF, Tab 10 at
21-24 (first indefinite suspension based on the pending agency investigation),
with I-1, IAF, Tab 5, Subtab 4a (second indefinite suspension based upon a
reasonable belief of the appellant’s commission of a crime). A comparison of the
charges an agency brings against an employee, however, is not determinative of
whether the appellant has been subjected to double punishment for the same
misconduct. Rather, to ascertain whether an employee has been disciplined twice
for the same misconduct, the Board must look to the factual specifications
supporting the charges levied against an employee, i.e., the underlying “cause”
3
In both of its notices of proposed indefinite suspension and letters of decision, the
agency identified a “reason” for proposing and effecting the indefin ite suspensions. See
I-2, IAF, Tab 10 at 15-20, 21-24; I-1, IAF, Tab 5, Subtabs 4a, 4h. We find the agency’s
proffered “reasons” for taking the adverse actions are analogous to charges. See, e.g.,
Wa lker v. Department of the Army, 102 M.S.P.R. 474, ¶ 4 (2006) (if an agency chooses
to label an action, then it must prove the elements that make up the legal definition of
that charge, if any).
8
relied upon by the agency for taking the disciplinary or adverse action. 4 See
Gonzalez, 114 M.S.P.R. 318, ¶ 10 (“cause” under section 7513(a) generally
connotes some specific act or omission on the employee’s part that warrants
disciplinary action); Westbrook, 77 M.S.P.R. at 155 (explaining that an agency
may not discipline an employee twice for the same misconduct). An agency
cannot avoid the prohibition against double punishment by relying on different
charges in effecting separate disciplinary or adverse actions if the charges are
based on the same underlying factual specification. 5 See Gartner, 104 M.S.P.R.
463, ¶¶ 2, 6 (excessive absences and failure to follow leave procedures).
¶10 The following cases confirm this principle. In Gartner, the Board declined
to consider certain dates in a notice of proposed removal which had already
served as the factual basis for a prior disciplinary action. See
Gartner, 104 M.S.P.R. 463, ¶ 6. Similarly, in Westbrook, the Board found that an
agency could not suspend an employee a second time after it had previously
suspended him for 7 days based upon the same factual specifications. See
Westbrook, 77 M.S.P.R. at 155. Conversely, in Williams v. Defense Logistics
Agency, 34 M.S.P.R. 54, 58 (1987), the Board explained that related charges must
4
Such factual predicates could be contained in a specification, in narrative format, or a
combination thereof. See Alvarado v. Department of the Air Force, 97 M.S.P.R. 389,
¶¶ 9-10 (2004).
5
This situation differs from one in which an agency relies on the same specification in
support of two or more separate charges in a single proposed discip linary or adverse
action. In that case, the employee is only subjected to a single d isciplinary or adverse
action, and the Board’s prohibition against double punishment is not triggered. See,
e.g., Shifflett v. Department of Justice, 98 M.S.P.R. 289, ¶ 5 (2005) (finding that, while
an agency may take a single instance of misconduct and prepare charges containing
several specifications, the Board will merge charges if they are based on the same
conduct and proof of one charge automatically constitutes proof of the other charge).
Th is is analogous to double jeopardy in criminal cases, which prohibits multiple
prosecutions for the same offense but does not prohibit prosecutors from filing multiple
charges against defendants for the same course of purportedly criminal conduct. See
Blockburger v. United States, 284 U.S. 299, 300-03 (1932) (the Supreme Court found
that “the test to be applied to determ ine whether there are two offenses or only one is
whether each provision requires proof of an additional fact wh ich the other does not”).
9
“depend on different facts,” such as when the agency’s charges of absence
without leave and falsification were based upon different acts of misconduct—the
failure to provide documentation for absences versus statements made in response
to a proposed suspension—the imposition of separate disciplinary actions did not
amount to double punishment. Finally, in Nguyen v. Department of Homeland
Security, 737 F.3d 711, 717 (Fed. Cir. 2013), our reviewing court affirmed the
Board’s determination that the agency did not subject the employee to double
punishment when it demoted him based upon the Department of Justice’s
determination that he was Giglio impaired 6 even though his employing agency
had previously disciplined him for the underlying misconduct leading to the
Giglio determination. Relying on this line of Board authority, the court held that
the agency did not subject the employee to double punishment because the first
adverse action was based on the employee’s substantive misconduct and the
second adverse action was based on the separate, independent conclusion that the
employee was Giglio impaired. Id. (holding that the agency did not impliedly
discipline the appellant a second time for the same reason cited in its prior
disciplinary action).
¶11 Based on the foregoing, we find that a comparison of the charges the
agency relied upon in its letters of decision does not resolve whether the
appellant was subjected to double punishment. See, e.g., B-2, PFR File, Tab 3 at
9 (the agency’s argument that the indefinite suspension actions were imposed for
6
Under Giglio v. United States, 405 U.S. 150 (1972), investigative agencies must turn
over to prosecutors, as early as possible in a case, any potential impeachment evidence
concerning the agents involved in the case. Bennett v. Department of Justice,
119 M.S.P.R. 685, ¶ 3 n.2 (2013). The prosecutor will then exercise his d iscretion
regarding whether the impeachment evidence must be turned over to the defense. Id. A
“Giglio-impaired” agent is one against whom there is potential impeachment evidence
that would render the agent’s testimony of marginal value in a case. Thus, a case that
depends primarily on the testimony of a Giglio-impaired witness is at risk. I d.
10
different reasons) 7; RID at 3-4. Instead, we find that because the factual
specifications relied upon by the agency in support of both adverse actions are
substantially similar—the issuance of a warrant for the appellant’s arrest in
February 2010 for intentionally intercepting a wire, oral, or electronic
communication of supervisor P.C. on or about July 7, 2009—the agency effected
two adverse actions for the same reason and therefore subjected the appellant to
double punishment. 8 See Westbrook, 77 M.S.P.R. at 155; Adamek, 13 M.S.P.R. at
226.
¶12 In reaching our conclusion, we acknowledge that the agency cited both its
pending internal investigation and the issuance of the warrant for the appellant’s
arrest in the specification supporting its first notice of proposed indefinite
suspension and that it also expressly disclaimed any reliance on the reasonable
cause provision of 5 U.S.C. § 7513(b)(1) in reaching its decision regarding that
suspension. See I-2, IAF, Tab 10 at 15-20. In his letter of decision imposing the
first indefinite suspension, however, the deciding official only cited to the
issuance of the warrant for the appellant’s arrest, id. at 21-24, and, in his letter of
decision imposing the second indefinite suspension, the deciding official
similarly cited the fact that the appellant had been criminally charged with a
7
In opposition to the appellant’s petition for review, the agency relies on Wigen v. U.S.
Postal Service, 58 M.S.P.R. 381, 384 (1993). Similar to the decisions discussed above,
however, in Wigen, the Board found that the agency did not violate the bar against
double punishment when it brought two charges stemming from two acts of misconduct.
Wigen, 58 M.S.P.R. at 385 (explaining that the employee was first d isciplined for h is
unscheduled absence and separately discip lined for falsifying medical documentation in
connection with his unscheduled absence for which he was previously disciplined).
Differing from Wigen, however, the agency in this case relied upon essentially the same
specification in support of both indefinite suspensions; Wigen thus does not support
sustaining the second indefinite suspension.
8
Any affect Gonzalez might have on the validity of the agency’s first indefinite
suspension does not alter our finding that the agency took two adverse actions against
the appellant based on the same factual specification. Because the appellant did not file
a timely appeal challenging the merits of the agency’s first indefinite suspension action,
the merits of that action are not properly before the Board.
11
felony for covertly taping a conversation with P.C., I-1, IAF, Tab 5, Subtab 4a;
see supra ¶ 8. The Board will review only the reasoning relied upon by the
agency in support of its decision to impose an adverse action. See Rodriguez v.
Department of Homeland Security, 117 M.S.P.R. 188, ¶ 9 (2011). We find that,
once the agency cited and relied upon the issuance of the warrant for the
appellant’s arrest in its first decision to impose an indefinite suspension, it was
precluded from citing and relying upon this same factual specification a second
time even though the charge relied upon by the agency in the second indefinite
suspension differed from the charge supporting the first indefinite suspension.
See Gartner, 104 M.S.P.R. 463, ¶¶ 5-6; Westbrook, 77 M.S.P.R. at 155; Adamek,
13 M.S.P.R. at 226.
¶13 The fact that the appellant’s indefinite suspensions covered different
periods of time does not change our conclusion that the agency subjected the
appellant to double punishment. In reaching his decision below, the
administrative judge relied on the fact that the periods of time the appellant was
placed on indefinite suspension ran consecutively and did not overlap. See RID
at 4 (“The 1st Indefinite Suspension lasted from June 10, 2010 until March 26,
2011, when it ended. The 2nd Indefinite Suspension then covered the period
from March 26, 2011 to the present.”). Whether the appellant’s indefinite
suspension periods overlapped, however, is not relevant to whether the agency
subjected the appellant to multiple disciplinary or adverse actions based upon the
same factual specification. Regardless of when, or for how long, the appellant
was penalized, both of the disciplinary actions imposed by the agency were based
upon essentially the same factual specification, i.e., the issuance of the warrant
for the appellant’s arrest, and the agency was precluded from taking a second
adverse action based on the same factual specification cited in support of its first
12
indefinite suspension. 9 See Gartner, 104 M.S.P.R. 463, ¶ 5; Westbrook,
77 M.S.P.R. at 155; Adamek, 13 M.S.P.R. at 226.
¶14 In rendering our decision, we emphasize that an agency is not precluded
from indefinitely suspending an employee based upon reasonable cause to believe
he has committed a crime for which a sentence of imprisonment could be imposed
and thereafter proposing to remove him based upon either his subsequent criminal
conviction or his underlying misconduct. See Campbell v. Defense Logistics
Agency, 31 M.S.P.R. 691, 694-95 (1986) (explaining that based upon the
resolution of the criminal proceedings, the agency must either promptly return the
employee to duty or proceed expeditiously to take further administrative action),
aff’d, 833 F.2d 1024 (Fed. Cir. 1987) (Table). Our cases addressing such
situations emphasize that the cause for an employee’s indefinite suspension is the
reasonable belief that the employee has committed a crime for which a sentence
of imprisonment is possible and that the cause for removing him from federal
service thereafter is either proof of his subsequent criminal conviction or proof
that he engaged in the substantive misconduct. See Dalton v. Department of
Justice, 66 M.S.P.R. 429, 435-36 (1995) (the eventual resolution of the criminal
charge is irrelevant to whether the indefinite suspension was properly imposed);
see also Rittgers v. Department of the Army, 117 M.S.P.R. 182, ¶ 12 (2011) (an
9
Our analysis would be no different if the agency, for example, suspended the appellant
for 7 days in June of 2010, and then suspended him for 14 days in March of 2011 based
on the same factual specification. Similar to the instant case, the fact that the appellant
would have been suspended for different periods of time that did not overlap would not
have avo ided the prohibition against double punishment. Our conclusion in this case
would be different, however, if the agency cited different periods of time addressing
different employee misconduct in its factual specifications supporting each of its
adverse actions. See, e.g., Bowen v. Department of the Navy, 112 M.S.P.R. 607, ¶ 13
(2009) (finding that a letter of reprimand for misconduct committed on March 6, 2008,
was distinguishable from a removal proposal based on insubordinate conduct on
different dates in February and March of 2008), aff’d, 402 F. App’x 521 (Fed. Cir.
2010). The agency, however, did not rely on differin g factual specifications in
imposing the indefinite suspensions.
13
indefinite suspension based on the crime exception does not generally involve a
determination on the merits of the alleged misconduct or any criminal charge);
Rawls v. U.S. Postal Service, 98 M.S.P.R. 98, ¶ 13 (2004) (citing Engdahl v.
Department of the Navy, 900 F.2d 1572, 1578 (Fed. Cir. 1990) (“the [agency]
acted within reasonable time periods in considering, proposing, and finalizing his
removal” after the appellant pled guilty)), aff’d, 179 F. App’x 693 (Fed. Cir.
2006).
¶15 Furthermore, our decision in this matter does not undermine the
longstanding practice of an agency citing to an employee’s past discipline as an
aggravating factor in determining the reasonableness of a penalty under Douglas
v. Veterans Administration, 5 M.S.P.R. 280 (1981). See Adamek, 13 M.S.P.R. at
226 n.* (an agency is not barred from using the same action in determining the
severity of the penalty to be imposed in a subsequently-initiated adverse action
based on a different incident of misconduct). Additionally, nothing in our
decision should be read as preventing an agency from cancelling a prior adverse
action and reissuing the adverse action in “an entirely new and constitutionally
correct” proceeding. Seeler v. Department of the Interior, 118 M.S.P.R. 192,
¶ 10 (2012) (quoting Ward v. U.S. Postal Service, 634 F.3d 1274, 1279 (Fed Cir.
2011)). Under these circumstances, the bar against double punishment is not
violated because the agency has rescinded its prior adverse action, made the
employee whole, and commenced an “entirely new” constitutionally correct
proceeding, thus negating the first disciplinary action. 10 See Ward, 634 F.3d at
1279.
10
We reject the agency’s argument that it rescinded the first indefinite suspension upon
issuing the letter of decision imposing the second indefinite suspension. See B-2, PFR
File, Tab 3 at 8. The record reflects that although the agency ended the first indefinite
suspension when it imposed the second, the agency never made the appellant whole for
the period of time covering the first indefinite suspension. E.g., B-2, PFR File, Tab 1 at
11. As explained by the U.S. Court of Appeals for the Federal Circuit in Ward, in order
14
¶16 Based on the foregoing, we find that the agency relied upon the same
factual predicate in support of both decisions to indefinitely suspend the
appellant. Because the agency had already indefinitely suspended the appellant
on June 10, 2010, based upon the issuance of a warrant for his arrest, we find that
the bar against double punishment precluded the agency from imposing a second
indefinite suspension based upon this same factual specification. The appellant’s
second indefinite suspension action is therefore NOT SUSTAINED.
ORDER
¶17 We ORDER the agency to CANCEL the appellant’s indefinite suspension
effective March 24, 2011. See Kerr v. National Endowment for the Arts, 726 F.2d
730 (Fed. Cir. 1984). The agency must complete this action no later than 20 days
after the date of this decision.
¶18 We also ORDER the agency to pay the appellant the correct amount of
back pay, interest on back pay, and other benefits under the Office of Personnel
Management’s regulations, no later than 60 calendar days after the date of this
decision. We ORDER the appellant to cooperate in good faith in the agency’s
efforts to calculate the amount of back pay, interest, and benefits due, and to
provide all necessary information the agency requests to help it carry out the
Board’s Order. If there is a dispute about the amount of back pay, interest due,
and/or other benefits, we ORDER the agency to pay the appellant the undisputed
amount no later than 60 calendar days after the date of this decision.
¶19 We further ORDER the agency to tell the appellant promptly in writing
when it believes it has fully carried out the Board’s Order and to describe the
actions it took to carry out the Board’s Order. The appellant, if not notified,
should ask the agency about its progress. See 5 C.F.R. § 1201.181(b).
to reissue a previously-imposed discip linary or adverse action, the agency must
completely cancel its prior action. See Ward, 634 F.3d at 1279.
15
¶20 No later than 30 days after the agency tells the appellant that it has fully
carried out the Board’s Order, the appellant may file a petition for enforcement
with the office that issued the initial decision in this appeal if the appellant
believes that the agency did not fully carry out the Board’s Order. The petition
should contain specific reasons why the appellant believes that the agency has not
fully carried out the Board’s Order, and should include the dates and results of
any communications with the agency. 5 C.F.R. § 1201.182(a).
¶21 For agencies whose payroll is administered by either the National Finance
Center of the Department of Agriculture (NFC) or the Defense Finance and
Accounting Service (DFAS), two lists of the information and documentation
necessary to process payments and adjustments resulting from a Board decision
are attached. The agency is ORDERED to timely provide DFAS or NFC with all
documentation necessary to process payments and adjustments resulting from the
Board’s decision in accordance with the attached lists so that payment can be
made within the 60-day period set forth above.
¶22 This is the final decision of the Merit Systems Protection Board in this
appeal. Title 5 of the Code of Federal Regulations, section 1201.113(c) (5 C.F.R.
§ 1201.113(c)).
NOTICE TO THE APPELLANT
REGARDING YOUR RIGHT TO REQUEST
ATTORNEY FEES AND COSTS
You may be entitled to be paid by the agency for your reasonable attorney
fees and costs. To be paid, you must meet the requirements set out at Title 5 of
the United States Code (U.S.C.), sections 7701(g), 1221(g), 1214(g) or 3330c(b);
or 38 U.S.C. § 4324(c)(4). The regulations may be found at 5 C.F.R.
§§ 1201.201, 1202.202, and 1201.203. If you believe you meet these
requirements, you must file a motion for attorney fees WITHIN 60 CALENDAR
DAYS OF THE DATE OF THIS DECISION. You must file your attorney fees
motion with the office that issued the initial decision on your appeal.
16
NOTICE TO THE APPELLANT REGARDING
YOUR FURTHER REVIEW RIGHTS
You have the right to request review of this final decision by the United
States Court of Appeals for the Federal Circuit. You must submit your request to
the court at the following address:
United States Court of Appeals
for the Federal Circuit
717 Madison Place, N.W.
Washington, DC 20439
The court must receive your request for review no later than 60 calendar days
after the date of this order. See 5 U.S.C. § 7703(b)(1)(A) (as rev. eff. Dec. 27,
2012). If you choose to file, be very careful to file on time. The court has held
that normally it does not have the authority to waive this statutory deadline and
that filings that do not comply with the deadline must be dismissed. See Pinat v.
Office of Personnel Management, 931 F.2d 1544 (Fed. Cir. 1991).
If you need further information about your right to appeal this decision to
court, you should refer to the federal law that gives you this right. It is found in
Title 5 of the United States Code, section 7703 (5 U.S.C. § 7703) (as rev. eff.
Dec. 27, 2012). You may read this law as well as other sections of the United
States Code, at our website, http://www.mspb.gov/appeals/uscode/htm.
Additional information is available at the court's website, www.cafc.uscourts.gov.
Of particular relevance is the court's "Guide for Pro Se Petitioners and
Appellants," which is contained within the court's Rules of Practice, and Forms 5,
6, and 11.
If you are interested in securing pro bono representation for your court
appeal, you may visit our website at http://www.mspb.gov/probono for a list of
attorneys who have expressed interest in providing pro bono representation for
Merit Systems Protection Board appellants before the court. The Merit Systems
17
Protection Board neither endorses the services provided by any attorney nor
warrants that any attorney will accept representation in a given case.
FOR THE BOARD:
______________________________
William D. Spencer
Clerk of the Board
Washington, D.C.
DFAS CHECKLIST
INFORMATION REQUIRED BY DFAS IN
ORDER TO PROCESS PAYMENTS AGREED
UPON IN SETTLEMENT CASES OR AS
ORDERED BY THE MERIT SYSTEMS
PROTECTION BOARD
AS CHECKLIST: INFORMATION REQUIRED B Y IN ORDER TO PROCESS PAYMENTS AGREED UPON IN SETTLEMENT
CASES
CIVILIAN PERSONNEL OFFICE MUST NOTIFY CIVILIAN PAYROLL
OFFICE VIA COMMAND LETTER WITH THE FOLLOWING:
1. Statement if Unemployment Benefits are to be deducted, with dollar amount,
address and POC to send.
2. Statement that employee was counseled concerning Health Benefits and TSP
and the election forms if necessary.
3. Statement concerning entitlement to overtime, night differential, shift
premium, Sunday Premium, etc, with number of hours and dates for each
entitlement.
4. If Back Pay Settlement was prior to conversion to DCPS (Defense Civilian Pay
System), a statement certifying any lump sum payment with number of
hours and amount paid and/or any severance pay that was paid with dollar
amount.
5. Statement if interest is payable with beginning date of accrual.
6. Corrected Time and Attendance if applicable.
ATTACHMENTS TO THE LETTER SHOULD BE AS FOLLOWS:
1. Copy of Settlement Agreement and/or the MSPB Order.
2. Corrected or cancelled SF 50's.
3. Election forms for Health Benefits and/or TSP if app licable.
4. Statement certified to be accurate by the employee which includes:
a. Outside earnings with copies of W2's or statement from employer.
b. Statement that employee was ready, willing and able to work durin g the period.
c. Statement of erroneous payments employee received such as; lump sum leave, severance
pay, VERA/VSIP, retirement annuity payments (if applicable) and if employee withdrew
Retirement Funds.
5. If employee was unable to work during any or part of the period involved, certification of the
type of leave to be charged and number of hours.
NATIONAL FINANCE CENTER CHECKLIST FOR BACK PAY CASES
Below is the information/documentation required by National Finance Center to process
payments/adjustments agreed on in Back Pay Cases (settlements, restorations) or as
ordered by the Merit Systems Protection Board, EEOC, and courts.
1. Initiate and submit AD-343 (Payroll/Action Request) with clear and concise
information describing what to do in accordance with decision.
2. The following information must be included on AD-343 for Restoration:
a. Employee name and social security number.
b. Detailed explanation of request.
c. Valid agency accounting.
d. Authorized signature (Table 63)
e. If interest is to be included.
f. Check mailing address.
g. Indicate if case is prior to conversion. Computations must be attached.
h. Indicate the amount of Severance and Lump Sum Annual Leave Payment to
be collected. (if applicable)
Attachments to AD-343
1. Provide pay entitlement to include Overtime, Night Differential, Shift Premium, Sunday
Premium, etc. with number of hours and dates for each entitlement. (if applicable)
2. Copies of SF-50's (Personnel Actions) or list of salary adjustments/changes and
amounts.
3. Outside earnings documentation statement from agency.
4. If employee received retirement annuity or unemployment, provide amount and address
to return monies.
5. Provide forms for FEGLI, FEHBA, or TSP deductions. (if applicable)
6. If employee was unable to work during any or part of the period involved, certification of
the type of leave to be charged and number of hours.
7. If employee retires at end of Restoration Period, provide hours of Lump Sum Annual
Leave to be paid.
NOTE: If prior to conversion, agency must attach Computation Worksheet by Pay
Period and required data in 1-7 above.
The following information must be included on AD-343 for Settlement Cases: (Lump
Sum Payment, Correction to Promotion, Wage Grade Increase, FLSA, etc.)
a. Must provide same data as in 2, a-g above.
b. Prior to conversion computation must be provided.
c. Lump Sum amount of Settlement, and if taxable or non-taxable.
If you have any questions or require clarification on the above, please contact NFC’s
Payroll/Personnel Operations at 504-255-4630.