Weaver v. NC Dep't of Health & Hum. Servs. , 261 N.C. App. 293 ( 2018 )


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  •               IN THE COURT OF APPEALS OF NORTH CAROLINA
    No. COA 17-828
    Filed: 4 September 2018
    Office of Administrative Hearings, No. 16 OSP 10680
    LARA G. WEAVER, Petitioner,
    v.
    NORTH CAROLINA DEPARTMENT OF HEALTH AND HUMAN SERVICES,
    Respondent.
    Appeal by petitioner from final decision entered 12 April 2017 by Judge J.
    Randall May in the Office of Administrative Hearings, Johnston County. Heard in
    the Court of Appeals 21 February 2018.
    Schiller & Schiller, PLLC, by David G. Schiller, for petitioner-appellant.
    Attorney General Joshua H. Stein, by Assistant Attorney General Joseph E.
    Elder, for respondent-appellee.
    STROUD, Judge.
    Petitioner appeals from a final decision of the Office of Administrative
    Hearings (“OAH”) which concluded that petitioner failed to prove by a preponderance
    of the evidence she was significantly better qualified for a position with respondent
    North Carolina Department of Health and Human Services (“NCDHHS”) than the
    selected candidate, because she did not meet the minimum requirements for the
    position. On appeal, petitioner raises issue with several findings and argues that the
    Administrative Law Judge (“ALJ”) erred in concluding that she did not have
    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    substantially equal qualifications as the selected candidate. After review, we affirm
    the final decision.
    Background
    Petitioner began working for NCDHHS in January of 2005 in the Microbiology
    Unit of the State Laboratory of Public Health. She held the position of a Laboratory
    Specialist and worked on the Special Bacteriology bench in the lab, one of many
    benches within the lab on which petitioner was trained. Petitioner worked for the
    State Lab for 11 years.
    In January 2015, petitioner applied for a Medical Laboratory Supervisor II
    position, and when she applied she was a career state employee. Dr. Samuel Merritt,
    the former unit supervisor for the Microbiology Unit with over 30 years of experience
    in laboratory work, was assigned as the hiring manager for the Medical Supervisor
    II position. He assessed petitioner’s application. While he found she had much
    experience with the day-in and day-out routine of the lab and its benches, she had no
    supervisory experience in the job she held at the lab. Dr. Merritt, therefore, did not
    find her to be the best fit for the job amongst the other applicants who applied for the
    role of Medical Supervisor II.        Dr. Merritt also reviewed Thomas Lawson’s
    application. Mr. Lawson was not a State employee when he applied but he possessed
    the educational, work experience, and supervisory requirements that the hiring
    committee found necessary to perform the job. He had a supervisory role in a public
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    health lab in Maryland overseeing six to twelve employees. He also had conducted
    testing in microbiology which was of clinical importance. Lawson had a degree in
    biology and a Master’s degree in biotechnology.         Given the totality of Lawson’s
    application, the hiring officials considered him to be the best candidate out of the
    applications received. After conducting interviews, Merritt informed Lawson he was
    selected for the job, and Lawson started his role as Medical Supervisor II in May of
    2016.
    On 1 November 2016, petitioner filed her petition with the Office of
    Administrative Hearings, arguing that NCDHHS failed to give petitioner
    promotional priority over a less qualified applicant who was not a career State
    employee and that she should have been given veteran’s preference because she was
    the spouse of a disabled veteran. A hearing on the matter was heard before the ALJ
    on 14 and 15 February 2017. Following the hearing, on 12 April 2017, the ALJ
    entered his final decision, concluding that petitioner failed to prove by a
    preponderance of the evidence she was significantly better qualified for the position
    than the selected candidate and that she did not meet the minimum requirements for
    the position, so she was not qualified for veteran’s preference. Petitioner timely
    appealed to this Court.
    Analysis
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    On appeal, petitioner contends that the ALJ erred in making numerous
    findings and in concluding that she did not have substantially equally qualifications
    as the selected candidate, Mr. Lawson.
    I.     Standard of Review
    “N.C. Gen. Stat. § 150B-51 (2015) governs the scope and standard of this
    Court’s review of an administrative agency’s final decision. The standard of review
    is dictated by the substantive nature of each assignment of error.” Watlington v. DSS
    Rockingham County, __ N.C. App. __, __, 
    799 S.E.2d 396
    , 400 (2017) (citations
    omitted). Under North Carolina General Statutes § 150B-51(b):
    The court reviewing a final decision may affirm the
    decision or remand the case for further proceedings. It may
    also reverse or modify the decision if the substantial rights
    of the petitioners may have been prejudiced because the
    findings, inferences, conclusions, or decisions are:
    (1) In violation of constitutional provisions;
    (2) In excess of the statutory authority or
    jurisdiction of the agency or administrative law
    judge;
    (3) Made upon unlawful procedure;
    (4) Affected by other error of law;
    (5) Unsupported by substantial evidence under G.S.
    150B-29(a), 150B-30, or 150B-31 in view of the
    entire record as submitted; or
    (6) Arbitrary, capricious, or an abuse of discretion.
    . . . With regard to asserted errors pursuant to subdivisions
    (1) through (4) of subsection (b) of this section, the court
    shall conduct its review of the final decisions using the de
    novo standard of review. With regard to asserted errors
    pursuant to subdivisions (5) and (6) of subsection (b) of this
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    section, the court shall conduct its review of the final
    decision using the whole record standard of review.
    N.C. Gen. Stat. § 150B-51(b)-(c) (2017). Thus,
    [i]t is well settled that in cases appealed from
    administrative tribunals, questions of law receive de novo
    review, whereas fact-intensive issues such as sufficiency of
    the evidence to support an agency’s decision are reviewed
    under the whole-record test. The court engages in de novo
    review where the error asserted is pursuant to § 150B-
    51(b)(1), (2), (3), or (4).
    Watlington, __ N.C. App. at __, 799 S.E.2d at 400 (citations and quotation marks
    omitted).
    Under the whole record test, [t]he court may not substitute
    its judgment for the agency’s as between two conflicting
    views, even though it could reasonably have reached a
    different result had it reviewed the matter de novo.
    Rather, a court must examine all the record evidence -- that
    which detracts from the agency’s findings and conclusions
    as well as that which tends to support them -- to determine
    whether there is substantial evidence to justify the
    agency’s decision.     Substantial evidence is relevant
    evidence a reasonable mind might accept as adequate to
    support a conclusion.
    Harris v. NC Dept. of Public Safety, __ N.C. App. __, __, 
    798 S.E.2d 127
    , 133 (citation,
    quotation marks, and brackets omitted), aff’d per curiam, 
    370 N.C. 386
    , 
    808 S.E.2d 142
    (2017).
    II.     Lack of Minimum Qualifications for the Supervisor II Position
    Petitioner first argues that the ALJ erred in making these findings related to
    whether petitioner had the necessary supervisory experience for the position:
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    23.     The     minimum      education    and     experience
    requirements for the MLS II position required the
    successful candidate to have a Bachelor’s degree in medical
    technology, chemistry, or biological science, and four years
    of laboratory experience, one of which is in a supervisory
    capacity.
    24.     The [Knowledge, Skills and Abilities (KSAs)] for the
    MLS II position required the successful applicant to have a
    background in microbiology, including basic lab methods
    for cultivating and identifying microorganisms and
    microscopic analysis. As the hiring manager, Dr. Merritt
    developed the KSAs required for the MLS II position.
    ....
    29.     The KSAs established by the hiring manger
    specifically required the successful candidate to have
    supervisory and management experience.             Petitioner
    testified that she did not have such experience; therefore,
    she did not meet the minimum qualifications for the Med
    Lab Supervisor II position.
    30.     Though petitioner initially indicated that she had
    supervisory experience on her application, her own
    testimony made it clear that she did not have this
    minimum experience.
    31.     Petitioner’s application was initially screened into
    the pool of minimally qualified applicants because she
    inaccurately stated in her application that she had
    supervisory experience. Upon review by Dr. Merritt, who
    was familiar with her work, an appropriate determination
    was made that Petitioner did not meet the minimum job
    qualifications because she did not have the required
    management and supervisory experience.
    ....
    40.     Petitioner was not included in the most qualified
    pool of candidates. She did not have the necessary
    laboratory experience in a supervisory and management
    capacity.
    Petitioner contends that the ALJ erred in making the above findings of fact regarding
    her experience and lack of a supervisory role at the lab. Ultimately, the ALJ found
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    Opinion of the Court
    that her experience as a Lab Tech in the State lab for 11 years, paired with her
    education, without any managerial role, did not amount to the minimum
    requirements for the job posting.
    Petitioner argues that she covered several other benches during the months
    between when the position became vacant and was filled and that the hiring
    committee did not properly weigh the evidence of her supervisory role in the lab. She
    argues that she “checked the work of the people on the other benches in the unit” and
    had to write her own evaluations and conduct monthly quality control. Thus “when
    [petitioner] applied for the Supervisor II position, she had been trained on all the
    benches in the Microbiology Unit, could work all of them, and had done quality control
    on all of the benches.” But even if petitioner did take on more responsibility with that
    vacancy, she still had no official managerial or supervisory role. She did a portion of
    the work a supervisor would do, such as overseeing the work on the benches, but she
    did not hire or fire employees.
    When asked at the hearing whether she ever held a position with a supervisory
    title to it, petitioner responded, “No.” Petitioner was again asked “[d]id you have two
    years of supervisory experience at the time you applied?” and she responded, “No.”
    And petitioner acknowledged at the hearing that she made no hiring decisions in her
    position and that she had never been assigned to evaluate other employees or
    evaluated other employees. But on her application, when asked whether she had
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    supervisory and management experience, petitioner wrote “Yes.”          This evidence
    supports the findings as entered by the ALJ -- and in turn provides substantial
    evidence to justify the agency’s final decision that petitioner did not meet the
    minimum qualifications for the position as posted. See Harris, __ N.C. App. at __,
    798 S.E.2d at 133.
    Petitioner also contends that the ALJ ignored the full text of the job
    description, because the description included the language “or an equivalent
    combination of education and experience.” There were apparently several versions of
    the job posting listed in various places at different times, but petitioner argues that
    all versions contained this equivalency language. For example, petitioner’s Exhibit
    4 refers to a job bulletin posting for the position which listed as minimum education
    and experience requirements a “Bachelor’s degree . . . and four years of laboratory
    experience in the assigned area, one of which is in a supervisory capacity; or an
    equivalent combination of education and experience[.]”         Petitioner’s Exhibit 8
    indicated that the “Education and Experience Required” section of the job posting for
    the position stated:
    Preferably graduation from a four-year college or
    university with a B.A./B.S. or equivalent degree in medical
    technology, microbiology, or biological sciences. And three
    years of supervisory laboratory experience, preferably
    microbiology-related.
    Alternatively, an equivalent combination of education and
    experience that includes an Associate degree in medical
    technology,    microbiology      or   microbiology-related.
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    Coursework must include at least one class in general
    microbiology or basic medical microbiology. Additional
    courses in biochemistry, chemistry, biology, immunology,
    or microbiology are preferred.
    Continuing education courses in any of the above subjects
    would also be beneficial.
    Position requires a background in microbiology with at
    least 3 years of work experience in supervision and
    management. . . .
    But petitioner has not shown that the trial court’s findings regarding her
    experience as it related to that required for the position were erroneous. Petitioner’s
    application erroneously stated that she had supervisory experience.           She later
    testified that she has never held a supervisory title. Moreover, Dr. Merritt testified
    that he wrote the knowledge, skills, and ability section (“KSAs”) of the job description,
    and that portion of the job description never stated an equivalency would be
    acceptable. The KSA was consistently written to reflect a requirement that the
    applicant have knowledge and background “in supervision and management.” The
    ALJ did not err in ultimately concluding that petitioner did not meet this
    requirement. The trial court’s findings are supported by the evidence. See, e.g.,
    Teague v. Western Carolina University, 
    108 N.C. App. 689
    , 692-93, 
    424 S.E.2d 684
    ,
    686-87 (1993) (“The evidence presented in the case at hand does not lead this Court
    to the conclusion that the Commission’s decision to uphold Mr. McClure’s
    determination was patently in bad faith or whimsical. Mr. McClure had to make his
    decision based on the qualifications he found in the applications and elicited during
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    the interviews. Ms. Teague’s application did not state that she held an advanced
    degree, nor did it contain any references to her relevant and substantial experience.
    . . .   Based upon the information he had before him, Mr. McClure reasonably
    concluded that Ms. Teague’s qualifications were not ‘substantially equal’ to Ms.
    Murchison’s.” (Citation and quotation marks omitted)).
    III.   Additional Findings Regarding Required Supervisory Experience
    Petitioner also contends that the ALJ erred in making these findings, Findings
    of Fact No. 34, 39, and 45, in relation to the qualifications sought for the position:
    34.    The MLS II position has both technical and
    supervisory     aspects;     however,    the    supervisory
    responsibilities are primary and present in the other
    responsibilities of the job. While the MLS II would perform
    some lab testing, this was not the expected primary role.
    Specialists are the subject matter experts and expected to
    perform the bench testing and to trouble shoot issues
    arising on the bench. The MLS II would oversee and
    coordinate these activities.
    ....
    39.    At the time Dr. Merritt was hiring for the MLS II
    position, he was looking for a candidate with previous
    supervisory experience. While the candidate needed broad
    knowledge of the testing areas that would be supervised,
    the candidate did not need to be an expert in performing
    the various tests.
    ....
    45.    Shadia Rath was hired as a Med Lab Supervisor II
    without prior supervisory experience. This was in the
    bioterrorism area that was previously part of the
    microbiology unit. Rath served in this position during
    2004-2007, nine years prior to the posting of the position at
    issue in this case. The fact that she was hired nine years
    ago, by a different supervisor into a different Med Lab
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    Opinion of the Court
    Supervisor II position, is not relevant to a determination of
    whether Petitioner met the minimum qualifications for the
    Med Lab Supervisor II position at issue in this case.
    In relation to Finding of Fact No. 34, testimony from Dr. Merritt and Dr. Scott
    Zimmerman supported the ALJ’s finding that the focus in filling the Supervisor II
    position was on the supervisory and managerial aspects of the position, more so than
    the technical aspects. And this was reflected in the job posting description, which
    reiterated a need for supervisory and management experience. Finding of Fact No.
    39, which focuses specifically on what Dr. Merritt was looking for in candidates, again
    reiterates the need for supervisory experience. This finding is supported by his
    testimony.
    On Finding of Fact No. 45, Ms. Rath testified that she served in a Supervisory
    II position from 2004 to 2007. She also testified that when she was promoted to the
    Supervisor II position, she had never held a supervisory title. But Ms. Rath was hired
    almost a decade earlier, by someone other than Dr. Merrit, and no evidence was
    presented of the job posting for the Supervisor II position at the time she applied or
    whether it listed a requirement of prior supervisory experience. Therefore, we hold
    these findings are supported by substantial evidence.
    IV.    Business Records Exception to Hearsay
    Petitioner next contends the ALJ erred in making findings of fact No. 28, 43,
    and 46 -- which pertain to Mr. Lawson’s credentials -- because they are based on
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    hearsay. Petitioner argues that Lawson’s credentials are all hearsay because the
    credentials were presented on notes and paper the hiring officials -- including Dr.
    Merritt -- compiled during Lawson’s interview for the Medical Supervisor II job. The
    ALJ found as fact:
    28.     Thomas G. Lawson met the minimum education
    requirements as he has a Bachelor’s degree in biology and
    a Master’s degree in biotechnology. Lawson also had
    several years of laboratory experience in a supervisory
    capacity. This exceeded the MLS II position requirement
    for at least a year of laboratory experience in a supervisory
    capacity.
    ....
    43.     Review of Lawson’s application revealed that he
    exceeded the minimum qualifications for the MLS II
    position:
    a.     Lawson oversaw the laboratory operations for
    a clinical and environmental testing laboratory. He
    designed, implemented, and managed components
    for quality assurance programs.
    b.     Lawson developed and maintained standard
    operating procedures; competency assessment for
    testing; proficiency testing; corrective action
    reporting; specimen turnaround time optimizations;
    compliance auditing; and new assay performance
    verification.
    c.     Lawson hosted and directed federal auditors
    during      Clinical     Laboratory     Improvement
    Amendment inspections.
    d.     Lawson was involved in budgeting activities
    and established relationships within the biotech
    industry. He communicated with stakeholders,
    public health officials, vendors, and news media.
    e.     Lawson conducted recruitment, selection, and
    orientation procedures for new employees;
    conducted employee performance evaluations; and
    managed employee promotions and discharges.
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    Lawson provided technical oversight and training of
    between 6 and 12 scientists in several testing areas.
    f.     Lawson had several years of testing
    experience as a microbiologist.       He conducted
    molecular testing for the detection of bio-threat
    agents and infectious organisms. He performed
    quality control for testing he conducted. He worked
    as a senior microbiologist at the Texas Department
    of State Health Services performing biological tests
    to detect infectious organisms using testing
    techniques utilized in the SLPH.
    ....
    46.    Lawson was offered the MLS II position and he
    accepted the offer. He started in the MLS II position in
    May 2016. Lawson was not a career state employee of the
    State of North Carolina at the time he was hired into the
    MLS II position. Dr. Merritt, in conjunction with the
    interview team, concluded that Lawson was the most
    qualified candidate; and that he was significantly better
    suited to the position than Petitioner. Lawson possessed
    the laboratory experience in a supervisory and
    management capacity that Petitioner did not have.
    At the OAH hearing, petitioner objected several times to the admission of
    evidence regarding Lawson’s credentials, arguing this evidence was hearsay because
    Mr. Lawson was not present to testify. Hearsay is defined as, “a statement, other
    than one made by the declarant while testifying at the trial or hearing, offered in
    evidence to prove the truth of the matter asserted.” N.C. Gen. Stat. § 8C-1, Rule
    801(c) (2017). “However, statements offered for other purposes are not hearsay.”
    Taylor v. Abernethy, 
    174 N.C. App. 93
    , 99, 
    620 S.E.2d 242
    , 246 (2005) (citations,
    quotation marks, and brackets omitted). Also, hearsay evidence may be admissible
    if it falls under one of the exceptions to the hearsay rule listed in North Carolina
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    Rules of Evidence Rule 803. See N.C. Gen. Stat. § 8C-1, Rule 803 (2017). Business
    records are one such exception. See, e.g., N.C. R. Evid. Rule 803 (6) (“The following
    are not excluded by the hearsay rule, even though the declarant is available as a
    witness: . . . (6) Records of Regularly Conducted Activity.”).
    Here, the ALJ overruled Petitioner’s objection based upon the “records of
    regularly conducted activity” exception to the hearsay rule because Mr. Lawson’s job
    application and the hiring officials’ notes taken during the interview about Lawson’s
    credentials were business records kept as a part of the usual hiring process. As noted
    above, records of regularly conducted activity are addressed in Rule 803(6), which
    states,
    A memorandum, report, or data compilation, in any form,
    of acts, events, conditions, opinions, or diagnoses, made at
    or near the time by, or from information transmitted by, a
    person with knowledge, if (i) kept in the course of a
    regularly conducted business activity and (ii) it was the
    regular practice of that business activity to make the
    memorandum, report, record, or data compilation, all as
    shown by the testimony of the custodian or other qualified
    witness, or by affidavit or by document under seal . . . made
    by the custodian or witness, unless the source of
    information or the method or circumstances or preparation
    indicate lack of trustworthiness.
    
    Id. NCDHHS presented
    several exhibits which petitioner claims are inadmissible
    hearsay, including Mr. Lawson’s application for the job and interview notes, which
    also include information on his credentials and experience. Petitioner’s first objection
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    Opinion of the Court
    came after Ms. Shanda Snead began testifying about Mr. Lawson’s education based
    upon his job application.     Ms. Snead was the “recruiter for Public Health,” a
    department within NCDHHS that includes the State Lab of Public Health. Her job
    was to
    work with the hiring managers when there’s a vacancy or
    a new position that needs to be filled. In going through that
    process, I would create the posting, working with the
    applicant tracking system, requesting -- receiving the
    applications, reviewing them, screening them, and then
    sending them the qualified applicants and then following
    up with them later on if there’s questions with the hiring,
    interview process.
    She testified about the usual process used by NCDHHS for hiring, including the
    entire process of posting the job, collecting information on the applicants, screening
    the applicants, and selecting the applicant.       The information is collected in the
    “NEOGOV system[,]” which is an electronic system. She would then screen the
    applications for minimum qualifications, and those that met the minimum job
    qualifications would be transmitted to the hiring manager, who is normally the
    supervisor who will decide which applicants to interview and ultimately hire. She
    described specifically the job posting for the position at issue in this case, as well as
    the receipt and screening of the applications, including those from Mr. Lawson and
    petitioner. Both of these applications were collected and transmitted to the hiring
    manager -- in this case, Dr. Merritt -- in the usual manner.
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    Opinion of the Court
    Petitioner objected to this testimony and the job application as hearsay
    because “Mr. Lawson is not here to verify and -- which statement -- call for the truth
    of the matter, sir.”   Counsel for respondent noted that the job application was
    admissible hearsay under the business records exception.          He noted that the
    application and information submitted to the hiring manager comes from the
    applications submitted by the applicants through the NEOGOV system.
    Business records made in the ordinary course of business
    at or near the time of the transaction involved are
    admissible as an exception to the hearsay rule if they are
    authenticated by a witness who is familiar with them and
    the system under which they are made. The authenticity
    of such records may, however, be established by
    circumstantial evidence. There is no requirement that the
    records be authenticated by the person who made them.
    State v. Wilson, 
    313 N.C. 516
    , 533, 
    330 S.E.2d 450
    , 462 (1985) (citations omitted).
    The evidence here showed that the job applications and other information
    about the qualifications of the job applicants, including Mr. Lawson, were “(i) kept in
    the course of a regularly conducted business activity,” N.C. R. Evid. 803(6),
    specifically, NCDHHS’s process for posting new jobs and hiring new employees. “[I]t
    was the regular practice of” NCDHHS to collect applications in the NEOGOV system
    and to use this data compilation to make the hiring decisions. See 
    id. Ms. Snead
    was
    a “custodian or other qualified witness” who testified about the business practice of
    collecting the applications and transmitting them to the hiring manager.              
    Id. Therefore, the
    ALJ correctly overruled petitioner’s objection based on hearsay, since
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    Opinion of the Court
    Mr. Lawson’s application and the other records regarding his qualifications were
    business records admissible under Rule 803(6). 
    Id. This situation
    is similar to State v. Cagle, 
    182 N.C. App. 71
    , 76, 
    641 S.E.2d 705
    ,
    709 (2007), where the Director of Security for Biltmore Mall testified about the Mall’s
    “procedures and processes for handling problematic checks” in a prosecution for
    obtaining property by writing worthless checks.           The defendant objected to her
    testimony about the worthless checks since “she did not witness their processing at
    the bank.” 
    Id. But this
    Court held that her testimony about the bad checks was
    admissible under Rule 803(6) because she testified about “the Mall’s handling of the
    checks” based upon her first-hand knowledge of the Mall’s procedures. 
    Id. The same
    analysis would apply to the interview notes taken during Mr.
    Lawson’s interview for the job. These notes were a “memorandum, report, record, or
    data compilation” of the “opinions” of the interviewer “made at or near the time” of
    the interview, and it was also part of the regular practice of NCDHHS to keep a record
    of the interview notes. See N.C. R. Evid. 803(6). In addition, essentially the same
    information was included in the interview notes as in Mr. Lawson’s application. See
    generally Thanogsinh v. Board of Educ., 
    462 F.3d 762
    , 775-76 (7th Cir. 2006) (“The
    district court abused its discretion when it excluded the interviewers’ score sheet from
    Cain’s interview and the handwritten notes on that sheet.             This document is
    admissible under the business record exception to the hearsay rule. . . . In this case,
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    Cain’s score sheet is precisely the type of memorandum or record that falls within the
    ambit of the business record exception.” (Citations, quotation marks, and footnote
    omitted)).
    Petitioner contends that when Mr. Lawson completed his application, he did
    not work for NCDHHS, so any document he created could not fall under the business
    record exception to the general rule of exclusion of hearsay. But the focus is not on
    Lawson’s position, but on the authentication of the records, including the information
    collected by NCDHHS as part of its regular hiring process. “There is no requirement
    that the records be authenticated by the person who made them.” 
    Wilson, 313 N.C. at 533
    , 330 S.E.2d at 462. Petitioner’s argument that Mr. Lawson did not create the
    record has the same flaw as the defendant’s argument in Cagle, as noted above, that
    the Mall Directory of Security “did not witness” the processing of the checks at the
    bank. 
    Cagle, 182 N.C. App. at 76
    , 641 S.E.2d at 709. Petitioner has not noted any
    reason for exclusion of this information on the theory that “the source of information
    or the method or circumstances of preparation indicate lack of trustworthiness.” N.C.
    R. Evid. Rule 803(6). In addition, Dr. Merritt’s interviews were taken in the usual
    course of his role as hiring manager to interview applicants for the open position. Dr.
    Merritt made a “data compilation” of his “opinions” regarding the qualifications of the
    applicants, including Mr. Lawson, “at or near the time” of the interview, and these
    were kept as part of the “regular practice” of NCDHHS to keep records of the hiring
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    process. 
    Id. Both Dr.
    Merritt and Ms. Snead testified at length about this process.
    Therefore, the ALJ correctly overruled Petitioner’s objection to the testimony and
    evidence regarding Mr. Lawson’s qualifications as they were shown on his application
    and as reflected in Dr. Merritt’s interview notes when he was making the hiring
    decision. In addition, the ALJ’s findings of fact regarding Mr. Lawson’s credentials
    and experience were supported by the record.
    V.     Substantially Equal Qualifications
    Finally, petitioner argues that the ALJ erred in concluding that she did not
    have substantially equal qualifications as Mr. Lawson and in failing to give her
    priority consideration as a career State employee for the position. Because we have
    concluded that the ALJ did not err in finding that petitioner failed to meet the
    minimum qualifications for the position, she also did not qualify for priority
    consideration. Therefore, it was not error for the ALJ to decline to give her priority
    consideration as a career State employee, as an employee must meet the minimum
    qualifications for the position for the priority to apply. See 25 N.C.A.C. 01H.0635(a)
    (“The employee or applicant must possess at least the minimum qualifications set
    forth in the class specification of the vacancy being filled.”).
    Conclusion
    We affirm the final decision of the Office of Administrative Hearings.
    AFFIRMED.
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    WEAVER V. N.C. DEP’T OF HEALTH & HUM. SERVS.
    Opinion of the Court
    Judges DAVIS and ARROWOOD concur.
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