Nancy Harrison v. Wells Fargo Bank, N.A. , 773 F.3d 15 ( 2014 )


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  •                               PUBLISHED
    UNITED STATES COURT OF APPEALS
    FOR THE FOURTH CIRCUIT
    No. 13-2379
    NANCY A. HARRISON,
    Plaintiff - Appellant,
    v.
    WELLS FARGO BANK, N.A.; WELLS FARGO AND COMPANY DISABILITY
    PLAN,
    Defendants - Appellees.
    -------------------------------------
    SECRETARY OF LABOR,
    Amicus Supporting Appellant.
    Appeal from the United States District Court for the Eastern
    District of Virginia, at Richmond.   James R. Spencer, Senior
    District Judge. (3:13-cv-00279-JRS)
    Argued:   October 28, 2014                Decided:   December 5, 2014
    Before WILKINSON and KING, Circuit Judges, and HAMILTON, Senior
    Circuit Judge.
    Reversed and remanded by published opinion.      Judge Wilkinson
    wrote the opinion, in which Judge King and Senior Judge Hamilton
    joined.
    ARGUED: Richard F. Hawkins, III, THE         HAWKINS LAW FIRM, PC,
    Richmond,  Virginia, for   Appellant.            Dana  Lewis  Rust,
    MCGUIREWOODS LLP, Richmond, Virginia, for Appellees.    Gail A.
    Perry, UNITED STATES DEPARTMENT OF LABOR, Washington, D.C., for
    Amicus Supporting Appellant.     ON BRIEF: Summer L. Speight,
    MCGUIREWOODS LLP, Richmond, Virginia, for Appellees.         M.
    Patricia Smith, Solicitor of Labor, G. William Scott, Acting
    Associate Solicitor for Plan Benefits Security, Elizabeth
    Hopkins, Counsel for Appellate and Special Litigation, UNITED
    STATES DEPARTMENT OF LABOR, Washington, D.C., for Amicus
    Supporting Appellant.
    _______________
    2
    WILKINSON, Circuit Judge:
    Nancy         Harrison       brought         suit        against      her    employer        Wells
    Fargo, arguing that the company improperly terminated her short-
    term disability benefits while she was undergoing a series of
    treatments for thyroid disease. The district court upheld Wells
    Fargo’s decision, finding the plan administrator did not abuse
    its   discretion           in    denying        Harrison’s           claim.       However,    because
    Wells      Fargo      failed          to    consider           readily      available        material
    evidence       of    which       it     was     put       on   notice,      the     review    process
    failed to conform to the directives of ERISA and the Plan’s own
    terms. We thus reverse and remand to the district court with
    directions to return the case to Wells Fargo for a full and fair
    review of Harrison’s claims.
    I.
    A.
    Wells         Fargo       hired      Nancy      Harrison        as    an    Online     Customer
    Service        Representative              in      2008.        In     this       role,      she     was
    responsible          for    assisting           customers            with     a    wide    range     of
    inquiries related to online financial products and services. Her
    work was primarily sedentary in nature but required her to keep
    up    in   a    “fast       paced          environment”          and       “adequately       maintain
    service levels” for customers. J.A. 203. She was also required
    to work ten hours a day for four consecutive days while sitting
    for 97% of that time.
    3
    In   May    2011,           Harrison’s       doctor      discovered     she     had      an
    enlarged thyroid and a large mass extending into her chest that
    was causing her to suffer chest pain and tracheal compression.
    Harrison     underwent             a    bronchoscopy       on    June   9,     2011,      and    a
    thyroidectomy on August 17, 2011. She was unable to work and
    received short-term disability benefits under a plan offered by
    her employer. As part of her claim, she provided documentation
    and contact information for her primary care doctor, Dr. Mark
    Petrizzi,     her       Ear,           Nose   &   Throat     doctor,     Dr.     Daniel         Van
    Himbergen,        and    her           thoracic    surgeon,       Dr.   Darius       Hollings.
    Although she needed a second surgical procedure to remove the
    remaining mass in her chest, her benefits were terminated on
    September 10, 2011, just three weeks after her thyroidectomy.
    Wells Fargo adjudged this to be the normal period of recovery
    from this sort of operation.
    While Harrison was facing her surgeries, her husband died
    unexpectedly, triggering a recurrence of depression and post-
    traumatic stress disorder (PTSD) related to the death of her
    mother and her children in a house fire in 2004. Her primary
    care    physician,           Dr.       Petrizzi,       doubled    her   dosage       of   anti-
    depressants and referred her to a psychologist, Dr. R. Glenn,
    for additional treatment. After her thyroidectomy, Harrison also
    reported    pain        in    her       right     shoulder      for   which    Dr.    Petrizzi
    prescribed home-based physical therapy.
    4
    Although the doctor was able to remove Harrison’s thyroid
    during   the   August   17,   2011,      procedure,     it    was   a     difficult
    surgery and he was unable to remove the entire mass in her
    chest. One week after the operation, Harrison notified Wells
    Fargo that she was scheduled for another more serious procedure,
    a median sternotomy, on October 31, 2011, where Dr. Hollings
    would    cut   open   her   chest   to       remove   the    remaining     tissue.
    However, on September 10, 2011, Wells Fargo found that she had
    fully recovered from the thyroidectomy, deemed her fit to return
    to work, and discontinued her short-term disability benefits.
    The   parties    do    not   dispute      that   Harrison      was   properly
    granted benefits during the period from her bronchoscopy (June
    9, 2011) through her arguable recovery from the thyroidectomy
    (September 10, 2011) nor do they dispute that she would have
    been eligible for benefits following the October 31st sternotomy
    had she gone back to work in the interim. The only dispute is
    whether Harrison was properly denied benefits from September 10,
    2011, to October 31, 2011. *
    *
    Employees must return to work once Wells Fargo determines
    they are no longer disabled in order to be eligible for future
    benefits under the terms of the Plan. Because she did not return
    to work after Wells Fargo found her sufficiently recovered on
    September 10, 2011, Harrison was denied benefits for the October
    31st surgery and subsequent recovery period. If benefits were
    improperly denied for the disputed period between the surgical
    procedures, the entire period from June 9, 2011, through her
    recovery from the sternotomy may be considered a single period
    (Continued)
    5
    B.
    The Short-Term Disability (STD) Plan (“the Plan”), provided
    by Wells Fargo to its employees, entitles employees to salary
    replacement       benefits      where        a    “medically         certified    health
    condition” renders an employee “unable to perform some or all of
    [his or her] job duties for more than seven consecutive days.”
    
    Id. at 477.
       The   Plan      defines        a     medically    certified    health
    condition as a disabling injury or illness that is “documented
    by clinical evidence as provided and certified by an approved
    care provider . . . includ[ing] medical records, medical test
    results,     physical    therapy      notes,          mental      health   records,     and
    prescription      records.”     
    Id. at 480.
       Such     condition    must   also
    “prevent [the employee] from performing the essential functions
    of [his or her] own job as regularly scheduled.” 
    Id. The Plan
    is self-funded by Wells Fargo and Liberty Life
    Assurance Company of Boston serves as the claims administrator.
    After   an   employee       submits     a    claim         for    disability   benefits,
    Liberty    must    notify    the    claimant          of    the    decision    either   to
    approve or deny benefits. At the time of a denial, Liberty must
    include the reasons why the claim was denied and, if applicable,
    any additional information that is needed. The Plan provides for
    of disability and she may be eligible to recover benefits from
    October 31, 2011, through mid-December 2011 as well.
    6
    a two-level appeals process. Employees who believe their claims
    were     improperly     denied       may        file    a     first-level         appeal    with
    Liberty. If Liberty denies this appeal, claimants may file a
    second-level appeal directly with Wells Fargo. If Wells Fargo
    denies    the   second-level             appeal,       that    decision      is     considered
    final and claimants may file suit under Section 502(a) of ERISA.
    See J.A. 485-87; see also, 29 U.S.C. § 1132.
    Following Liberty’s initial denial of benefits, Harrison,
    acting pro se, sought a first-level appeal with Liberty, the
    claims     administrator.           In     her       appeal,     she    noted       that    she
    continued to have chest pain from her recent thyroid surgery and
    had suffered emotional trauma from the death of her husband. Her
    primary     care     physician,           Dr.        Petrizzi,      provided        additional
    documentation to that effect. Harrison also noted that she had
    an appointment to see Dr. Glenn, a psychologist, with regard to
    her mental health condition and provided contact information for
    Drs. Petrizzi, Hollings (her thoracic surgeon), and Glenn (her
    psychologist). A nurse case manager reviewed her file, and on
    November 28, 2011, Liberty upheld the denial of her claim.
    Harrison, again acting pro se, filed a second-level appeal
    with   Wells    Fargo       under    the    terms       of    the   Plan.     She     provided
    documentation        from    Drs.    Petrizzi          and    Hollings       as    well    as   a
    detailed letter from her sister who was her primary caretaker
    outlining      her   continuing          pain,        disability,      and    severe       panic
    7
    attacks. Wells Fargo, as part of the second-level appeal, sought
    two   independent          peer       reviews       --    one    of     Harrison’s        physical
    disability claims by Dr. Dan Gerstenblitt and another of her
    psychological disability claim by Dr. A.E. Daniel.
    Dr.     Daniel       contacted          Dr.       Petrizzi       regarding        Harrison’s
    mental   health,          but    did       not    contact       Dr.    Glenn      despite     being
    referred      to    him    by        Dr.   Petrizzi.       In    his    review,      Dr.    Daniel
    concluded that while there was evidence in the record to suggest
    that the loss of her husband could have triggered PTSD caused by
    the   death    of    her        mother      and     children,         “[i]n    the   absence     of
    psychiatric/psychological records or telephone conference with
    her   psychologist,             an    opinion       as    to    whether       her    psychiatric
    status limited her functional capacity cannot be provided.” 
    Id. at 394.
    On May 4, 2012, Wells Fargo rendered a final decision,
    upholding the denial decision.
    Harrison       brought           suit      under     29    U.S.C.       §   1132     of   the
    Employee Retirement Income Security Act (ERISA) in the Eastern
    District      of    Virginia           arguing          that    Wells    Fargo       abused     its
    discretion in denying her short-term disability benefits. Wells
    Fargo moved for summary judgment. The district court found there
    was   insufficient          evidence          of    disability          under     the    Plan    to
    conclude that Wells Fargo had abused its discretion in denying
    Harrison’s claim. This appeal followed.
    8
    Harrison contends on appeal that Wells Fargo substantively
    abused     its       discretion         in    rejecting        her       claim       between    her
    surgical procedures, at a time when she continued to have pain
    and    other        complications        from        the    mass        in     her    chest.     See
    Appellant’s         Br.     at    31.    In    addition,          she    argues       that     Wells
    Fargo’s     denial          was    procedurally             flawed       because       the      plan
    administrator          neither      considered         records          from    Dr.    Glenn     nor
    specifically explained to her that such records were necessary
    to perfect her claim.               Because we find that Wells Fargo did not
    meet the “full and fair review” requirements imposed by ERISA in
    29 U.S.C. § 1133, we reverse and remand to the district court
    with instructions to return the case to Wells Fargo.
    II.
    We review the district court’s grant of summary judgment to
    Wells Fargo de novo. See Williams v. Metro Life Ins. Co., 
    609 F.3d 622
    ,      629      (4th    Cir.       2010).   We     apply       the    same    standards
    employed       by     the    district         court        when    considering          the    plan
    administrator’s decision. 
    Id. Because the
    Plan language gives
    the plan administrator “full discretionary authority,” J.A. 504,
    we consider whether Wells Fargo abused its discretion in denying
    Harrison’s claim, see Evans v. Eaton Corp. Long Term Disability
    Plan, 
    514 F.3d 315
    , 321 (4th Cir. 2008).
    This circuit has identified “eight nonexclusive factors for
    courts to consider in evaluating whether a plan administrator
    9
    abused its discretion.” Helton v. A.T. & T. Inc., 
    709 F.3d 343
    ,
    353 (4th Cir. 2013). Those factors, enunciated in Booth v. Wal-
    Mart Stores, Inc. Assocs. Health and Welfare Plan are:
    (1) the language of the plan; (2) the purposes and
    goals of the plan; (3) the adequacy of the materials
    considered to make the decision and the degree to
    which they support it; (4) whether the fiduciary’s
    interpretation was consistent with other provisions in
    the plan and with earlier interpretations of the plan;
    (5) whether the decisionmaking process was reasoned
    and   principled;  (6)   whether   the   decision   was
    consistent   with  the   procedural   and   substantive
    requirements of ERISA; (7) any external standard
    relevant to the exercise of discretion; and (8) the
    fiduciary’s motives and any conflict of interest it
    may have.
    
    201 F.3d 335
    ,    342-43   (4th       Cir.    2000).   In   considering     these
    factors, we hold that Wells Fargo failed to meet its statutory
    and Plan obligations to Harrison as a beneficiary. By failing to
    contact      Dr.    Glenn   when   it     was    on   notice    that   Harrison   was
    seeking treatment for mental health conditions and when it had
    his   contact       information,     as    well    as   properly   signed      release
    forms   from       Harrison,   the   plan       administrator     chose   to   remain
    willfully blind to readily available information that may well
    have confirmed Harrison’s theory of disability.
    III.
    The Employee Retirement Income Security Act of 1974 (ERISA)
    governs the short-term benefits plan offered by Wells Fargo. In
    29 U.S.C. § 1104 Congress charged plan administrators to act as
    fiduciaries for purposes of “providing benefits to participants
    10
    and their beneficiaries” and for “defraying reasonable expenses
    of   administering       the   plan.”       29   U.S.C.     §    1104(a)(1)(A).         Plan
    administrators like Wells Fargo thus have a fiduciary duty to
    beneficiaries like Harrison. 
    Id. As part
    of this duty, ERISA
    requires a balance between “the obligation to guard the assets
    of the trust from improper claims, as well as the obligation to
    pay legitimate claims.” LeFebre v. Westinghouse Elec. Corp., 
    747 F.2d 197
    , 207 (4th Cir. 1984) overruled by implication on other
    grounds by Black & Decker Disability Plan v. Nord, 
    538 U.S. 822
    (2003); see also 
    Evans, 514 F.3d at 326
    (“For more than thirty
    years,    then,    courts      have    balanced       the   need     to        ensure   that
    individual claimants get the benefits to which they are entitled
    with the need to protect employees . . . from a contraction in
    the total pool of benefits available.”).
    A.
    However, Congress did not leave the process of balancing
    these interests solely to the judgment of plan administrators.
    Rather,    ERISA    imposes      on     trustees       a    number        of    procedural
    requirements      relevant     to     the    denial    of       claims.    For    example,
    section 1133 requires plan administrators, where any claim for
    benefits under the plan is denied, to set forth “the specific
    reasons   for     such   denial.”      29    U.S.C.    §    1133(1).       In    addition,
    ERISA requires that plans provide claimants with a “reasonable
    opportunity . . . for a full and fair review by the appropriate
    11
    named fiduciary of the decision denying the claim.” 29 U.S.C.
    § 1133(2).
    While   the     primary    responsibility        for    providing     medical
    proof of disability undoubtedly rests with the claimant, a plan
    administrator cannot be willfully blind to medical information
    that may confirm the beneficiary’s theory of disability where
    there is no evidence in the record to refute that theory. See
    Gaither v. Aetna Life Ins. Co., 
    394 F.3d 792
    , 807 (10th Cir.
    2004).   ERISA   does    not    envision      that    the   claims   process   will
    mirror an adversarial proceeding where “the [claimant] bear[s]
    almost all of the responsibility for compiling the record, and
    the   [fiduciary]      bears    little     or    no   responsibility      to   seek
    clarification when the evidence suggests the possibility of a
    legitimate     claim.”    
    Id. Rather, the
      law    anticipates,      where
    necessary,     some     back    and   forth      between      administrator     and
    beneficiary.
    An administrator is also “required to use a deliberate,
    principled reasoning process and to support its decision with
    substantial evidence.” McKoy v. Int’l Paper Co., 
    488 F.3d 221
    ,
    223 (4th Cir. 2007). A complete record is necessary to make a
    reasoned decision, which must “rest on good evidence and sound
    reasoning; and . . . result from a fair and searching process.”
    
    Evans, 514 F.3d at 322-23
    . A searching process does not permit a
    plan administrator to shut his eyes to the most evident and
    12
    accessible        sources     of     information         that   might     support     a
    successful claim. As the Tenth Circuit explained, “[a]n ERISA
    fiduciary presented with a claim that a little more evidence may
    prove valid should seek to get to the truth of the matter.”
    
    Gaither, 394 F.3d at 808
    .
    It is not asking too much that, in the course of a “full
    and fair review,” see 29 U.S.C. § 1133, administrators notify a
    claimant     of    specific    information          that   they   were    aware     was
    missing and that was material to the success of the claim. A
    similar and limited rule has been recognized by a number of our
    sister circuits. See Harden v. Am. Express Fin. Corp., 
    384 F.3d 498
    , 500 (8th Cir. 2004) (“In the limited circumstances of this
    case, we conclude that [the plan administrator’s] failure to
    obtain Social Security records amounted to a serious procedural
    irregularity        that    raises        significant       doubts      about   [the]
    decision.”); Quinn v. Blue Cross and Blue Shield Assoc., 
    161 F.3d 472
    , 476 (7th Cir. 1998) (“We agree that [trustee] was
    under   no        obligation       to     undergo    a     full-blown     vocational
    evaluation of [claimant’s] job, but she was under a duty to make
    a   reasonable       inquiry       into    the   types     of   skills    [claimant]
    possesses and whether those skills may be used at another job.”)
    abrogated on other grounds by Hardt v. Reliance Standard Life
    Ins. Co., 
    560 U.S. 242
    (2010); Booton v. Lockheed Med. Benefits
    Plan, 
    110 F.3d 1461
    , 1463 (9th Cir. 1997) (“In simple English,
    13
    what this regulation calls for is a meaningful dialogue between
    ERISA plan administrators and their beneficiaries.”).
    We    do,     of    course,          recognize       that    plan        administrators
    possess      limited       resources,           and     that       there        are    practical
    constraints        on     their       ability    to        investigate      the       volume    of
    presented claims. The rule is one of reason. Nothing in our
    decision requires plan administrators to scour the countryside
    in   search     of      evidence       to    bolster        a   petitioner’s          case.    The
    Gaither decision was similarly cautious. 
    See 394 F.3d at 804
    (“[N]othing in ERISA requires plan administrators to go fishing
    for evidence favorable to a claim when it has not been brought
    to their attention that such evidence exists.”); see also Vega
    v. Nat’l Life Ins. Servs., Inc., 
    188 F.3d 287
    , 298 (5th Cir.
    1999) (en banc) (declining to place “the burden solely on the
    administrator        to    generate          evidence       relevant       to    deciding      the
    claim”), overruled on other grounds by Metro. Life Ins. Co. v.
    Glenn, 
    554 U.S. 105
    (2008).
    The law in this circuit has likewise been clear that there
    is   no     open-ended         duty    for    plan     administrators           to    “look    all
    over. . . for        a    doctor       whose     testimony         might    contradict         the
    medical      reports       from       reliable        physicians       that       ha[ve]       been
    submitted.” 
    LeFebre, 747 F.2d at 208
    . In Berry v. Ciba-Geigy
    Corp., 
    761 F.2d 1003
    , 1008 (4th Cir. 1985), we also noted that
    plan      trustees       are    not    “under        any    duty    to     secure      evidence
    14
    supporting a claim for disability benefits when those trustees
    had in their possession reliable evidence that a claimant was
    not, in fact, disabled.” And in Elliott v. Sara Lee Corp., 
    190 F.3d 601
    , 608 (4th Cir. 1999), we held that a claimant who did
    not submit supplemental evidence to disprove the existing record
    showing that she was not disabled, “[could not then] prevail on
    an argument that [her employer] had insufficient evidence to
    make a reasoned decision.”
    In these cases, however, there was sufficient evidence in
    the existing record to refute claimant’s theory of disability.
    In LeFebre, there was evidence that the plaintiff, who claimed
    total disability due to blindness, was nonetheless driving on
    his own and able to perform most of his job 
    duties. 747 F.2d at 205
    . In Berry, the plan administrator “possessed letters from
    claimant, claimant’s lawyer, and claimant’s doctor stating that
    [he] was ready to resume his 
    employment.” 761 F.2d at 1008
    .
    Similarly, in Elliott, claimant’s treating physicians submitted
    statements that “her degree of impairment was 35 to 55 percent
    and that she was capable of clerical or administrative activity”
    and thus did not meet the plan’s definition of totally 
    disabled. 190 F.3d at 604
    . We agree that a plan administrator is not
    “under any duty to secure evidence [to the contrary]” under such
    circumstances. 
    Berry, 761 F.2d at 1008
    .
    15
    Harrison’s       claim,     however,         is     distinguishable      from       the
    above cases. Here, as Dr. Daniel, the independent peer reviewer
    commissioned by Wells Fargo to assess Harrison’s claim, stated,
    the    record     was      incomplete    and        his     “opinion    as    to     whether
    [Harrison’s] psychiatric status limited her functional capacity
    [could not] be provided.” J.A. 394. Wells Fargo was repeatedly
    put on notice that Harrison was seeking psychiatric treatment.
    In fact, it even commissioned an independent reviewer to assess
    whether her mental condition prevented her from returning to
    work. That very reviewer made clear to the plan administrator
    that the record was not sufficient to render a decision. At the
    time it commissioned the review, Wells Fargo had been notified
    that    Harrison      was    seeking     mental          health    treatment       from    Dr.
    Glenn. Wells Fargo had Dr. Glenn’s contact information, but it
    only provided Dr. Daniel with Dr. Petrizzi’s information. Dr.
    Daniel contacted Dr. Petrizzi, Harrison’s primary care physician
    who    referred      him    to   Dr.   Glenn       for     additional    documentation.
    However,       Dr.    Daniel     did    not        take    the    additional        step    of
    contacting Dr. Glenn directly.
    Unlike     our      earlier     cases,       the     record     did    not     refute
    Harrison’s      claim      of    disability.        To     the    contrary,    Harrison’s
    medical records for her thyroid condition alone present a close
    case.    She    was     undergoing     multiple           surgical   procedures       for    a
    large mass in her chest that was causing her pain and tracheal
    16
    compression. One week after her first surgery she notified Wells
    Fargo that she needed a second and significantly more serious
    operation to completely remove the mass from her chest. The fact
    of and need for these medical procedures Wells Fargo does not
    dispute.       In     the    midst      of    it   all,     Harrison      suffered    the
    unexpected loss of her husband who had been a source of support
    after the earlier deaths of her mother and children. Her sister
    provided     a      statement      that      claimant     was   unable    to   care   for
    herself. In addition, her primary care doctor noted her chest
    pain   was     made       worse    by   anxiety    and     stress.   In    between    her
    surgeries, and before the mass had been fully removed from her
    chest, it was hardly unlikely that Harrison would be unable to
    return to work. On such a close record, Wells Fargo’s process
    was    simply        not     the     collaborative        undertaking      that      ERISA
    envisions. A denial on such a basis cannot satisfy ERISA’s full
    and fair review requirements.
    B.
    Here,        the     Plan    documents      are     consistent      with      ERISA
    provisions –- including the requirement that notification of a
    denial must “state the reasons why [the] claim was denied and
    reference the specific STD Plan provision(s) on which the denial
    [was] based.” J.A. 486.                 The Plan requires claimants to submit
    proof of disability, which may include “medical records, test
    results, or hospitalization records.” 
    Id. at 479.
    However, it
    17
    also   authorizes     Liberty,       once    a     release   has    been     signed,      to
    “contact [a claimant’s] physician to obtain medical information
    concerning    [the]    disability.”          
    Id. The Plan
       likewise       requires
    that    Liberty       notify     claimants           where    sufficient           medical
    information is lacking and “describe the additional information
    needed and explain why such information is needed.” 
    Id. at 486.
    The   Plan   further     and    properly       provides      that     it    is   the
    “responsibility       [of     the     claimant]       to     ensure    that        Liberty
    receives requested medical proof.” 
    Id. at 481.
    Here, the plan
    administrator       contends    Harrison         defaulted    on    that     obligation
    because she was told to submit all necessary medical information
    and she failed to provide any records from Dr. Glenn.
    And yet, Harrison did in fact submit proper documentation
    authorizing Liberty to contact her treating physicians on June
    23, 2011, and Liberty relied on that release to contact Drs.
    Petrizzi,     Van   Himbergen,        and    Hollings      throughout        the    claims
    process.     Absent   notice     to    the       contrary,    it    would     have      been
    perfectly     reasonable       for    Harrison       to    assume     that    the       plan
    administrator had done the same with Dr. Glenn, especially since
    she provided Wells Fargo with his contact information in her
    request for appeal. See 
    id. at 134-35.
    Yet, notwithstanding the
    release and contact information, neither Liberty nor Wells Fargo
    got in touch with Dr. Glenn’s office for records or evidence
    regarding her mental disability claim.
    18
    Furthermore,    if    an    initial     claim    is   denied,    the   Plan
    requires that where additional information is needed “the claims
    decision [must] describe the additional information needed and
    explain why such information is needed.” 
    Id. at 486.
    Wells Fargo
    failed to comply with this requirement of the Plan. Although
    Wells Fargo was on notice that Harrison was receiving treatment
    for potentially debilitating psychological trauma, it never made
    clear to her that records from Dr. Glenn were missing and needed
    -- noting only vaguely and deep into a long letter that she
    should provide relevant medical information without ever once
    mentioning Dr. Glenn by name. See 
    id. at 56-57.
    The Plan itself
    recognizes that, consistent with ERISA, the claims process must
    be collaborative not adversarial, especially in light of the
    fact that claimants must often proceed without the aid of legal
    counsel. Wells Fargo should have made clear that records from
    Dr. Glenn were absent from the record and necessary to perfect
    Harrison’s claim. It was not appropriate under the circumstances
    to require that the claimant wonder and guess.
    Ultimately,    as    we    have   earlier      mentioned,   Harrison    was
    undergoing   difficult    diagnostic        tests    and   repeated   surgeries
    when she suffered the sudden loss of her husband just several
    years after the loss of her mother and children in a house fire.
    There was a real possibility under the terms of the Plan that
    she could have demonstrated a medically certified condition that
    19
    prevented her from returning to work in between her surgeries.
    The record at hand provides evidence of claimant’s mental and
    physical distress. Dr. Petrizzi, Harrison’s treating physician,
    referenced    her    psychological          condition       in    his     records,    and
    increased    her     dosage     of       anti-depressant          drugs    during     the
    relevant     timeframe,       and        her     sister’s        statement     detailed
    debilitating panic attacks. Wells Fargo was put on notice that
    Harrison    was    seeking    treatment         for    psychological       ailments    in
    addition to thyroid disease and yet failed to undertake the same
    minimal effort to obtain records from Dr. Glenn that it properly
    took with regard to records from Drs. Petrizzi, Van Himbergen,
    and   Hollings.     Instead,        it    denied       Harrison     benefits    on    an
    incomplete    record.     A    plan        administrator         cannot    decline     to
    undertake the most nominal efforts to obtain readily available
    information that was made known to the Plan, that was plainly
    material to the claim, and that could well have provided the
    proof crucial to Harrison’s success. At least, under the terms
    of the Plan here, Wells Fargo should have instructed Harrison
    plainly and specifically that additional records from Dr. Glenn
    were needed to perfect her claim.
    IV.
    It   bears    repeating       that       the    primary    responsibility       for
    providing medical evidence to support a claimant’s theory rests
    with the claimant. See 
    Berry, 761 F.2d at 1008
    . Claimants are
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    more   familiar     with   their    medical     history      and   their        treating
    physicians and are far better suited to provide the evidence
    necessary to support a claim for disability. However, once a
    plan administrator is on notice that readily-available evidence
    exists that might confirm claimant’s theory of disability, it
    cannot shut its eyes to such evidence where there is little in
    the record to suggest the claim deficient.
    Like   our     sister    circuits,       we    now    adopt       this       narrow
    principle     –   narrow     because    it    does    not    undercut      claimant’s
    responsibility to provide medical information nor impose a duty
    on plan administrators to fish for medical information on the
    mere possibility that it may be helpful in some remote way.
    Here, however, Wells Fargo breached the fiduciary duty owed to
    Nancy Harrison when it neither sought readily available records
    from    Dr.   Glenn     that    might    have        confirmed     her     theory      of
    disability nor informed her in clear terms that those records
    were   necessary.     Even     absent   those    records,     this       was    a    close
    case. The judgment must be reversed and remanded to the district
    court with instructions to return this case to Wells Fargo for
    proceedings consistent with this decision.
    REVERSED AND REMANDED
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