3637 Green Rd. Co., Ltd. v. Specialized Component Sales Co., Inc. , 2016 Ohio 5324 ( 2016 )

[Cite as 3637 Green Rd. Co., Ltd. v. Specialized Component Sales Co., Inc., 2016-Ohio-5324.]
Court of Appeals of Ohio
EIGHTH APPELLATE DISTRICT
COUNTY OF CUYAHOGA
JOURNAL ENTRY AND OPINION
No. 103599
3637 GREEN ROAD CO., LTD.
PLAINTIFF-APPELLANT
vs.
SPECIALIZED COMPONENT SALES CO., INC.
DEFENDANT-APPELLEE
JUDGMENT:
AFFIRMED
Civil Appeal from the
Shaker Heights Municipal Court
Case No. 14-CVG-01063
BEFORE: E.A. Gallagher, P.J., E.T. Gallagher, J., and Celebrezze, J.
RELEASED AND JOURNALIZED: August 11, 2016
ATTORNEYS FOR APPELLANT
Lewis A. Zipkin
In Son J. Loving
Zipkin Whiting Co., L.P.A.
The Zipkin Whiting Building
3637 South Green Road
Beachwood, Ohio 44122
ATTORNEY FOR APPELLEE
Frank P. Giaimo
24400 Chagrin Blvd., Suite 300
Beachwood, Ohio 44122
EILEEN A. GALLAGHER, P.J.:
{¶1} Plaintiff-appellant 3637 Green Road Co., Ltd. (“3637 Green Road”) appeals
from a judgment of the Shaker Heights Municipal Court in its favor and against
defendant-appellee Specialized Component Sales Co., Inc. (“Specialized Component
Sales”) for breach of a commercial lease. 3637 Green Road contends that the trial court
erred (1) in enforcing an alleged oral modification of the lease that reduced the monthly
rent, (2) in concluding that Specialized Component Sales was liable only for rent through
December 2012 and (3) in offsetting rent due for November and December 2012 by
Specialized Component Sales’ security deposit. 3637 Green Road asserts that instead of
the $1,196.50 in damages it was awarded by the trial court, it should have been awarded
the court’s jurisdictional limit of $15,000 in damages. For the reasons that follow, we
affirm the trial court’s judgment.
Factual Background and Procedural History
{¶2} On September 22, 2014, 3637 Green Road filed a complaint in the Shaker
Heights Municipal Court against Specialized Component Sales, seeking $7,368.75 in
damages plus statutory interest and costs as a result of its alleged breach of a
month-to-month commercial lease with 3637 Green Road. 3637 Green Road alleged that
Specialized Component Sales “willfully and/or negligently” breached its obligations
under the lease to pay monthly rent and to “refrain from damaging the premises in excess
of ordinary wear and tear.” Attached to the complaint was a statement of account (the
“statement of account”) showing that monthly rent of $1,473.75 had been invoiced from
January 1, 2011 through March 1, 2013 but had not been paid from November 2012
through March 2013, totaling $7,368.75.
{¶3} In its answer, Specialized Component Sales admitted that the parties had a
month-to-month lease for the premises but denied that it owed 3637 Green Road any
amount under the lease. It maintained that 3637 Green Road’s claims were barred by
setoff based on 3637 Green Road’s retention of Specialized Component Sales’s security
deposit and rent 3637 Green Road received from subsequent tenants of the premises. A
bench trial was held on August 15, 2015. Lewis Zipkin, the then-sole remaining partner
of 3637 Green Road, Flo Goldkrantz, Zipkin’s secretary and receptionist and Steve
Sulzberger, principal of Specialized Component Sales, testified at trial. A summary of
the relevant evidence follows.
{¶4} On April 17, 1981, 3637 Green Road and Specialized Component Sales, a
distributor of industrial electrical components, entered into a lease for warehouse and
office space (suites 2B and 3A) in the Green Park Building on 3637 Green Road in
Beachwood (the “original lease”). Suite 2B was warehouse space and suite 3A was
office and warehouse space (collectively, the “premises”). The original lease was for a
term of three years, beginning on June 1, 1981 and terminating on May 31, 1984, at a
monthly rent of $1,600, with an option to renew the lease for another three-year term at a
monthly rent of $1,882. Paragraph 23 of the original lease, entitled “holding over,”
states:
Should the Lessee remain in possession of the leased premises after the date
of the expiration of this Lease, Lessee shall be a tenant from month to
month, and such tenancy shall be otherwise subject to all the conditions and
covenants of this Lease.
Paragraph 22 of the original lease, entitled “vacation of premises,” states:
Lessee shall deliver up and surrender to Lessor possession of the leased
premises upon the expiration of the Lease or its termination in any way in as
good condition and repair as the same shall be at the commencement of said
term * * * and deliver the keys at the office of Lessor or Lessor’s agent.
{¶5} The original lease also contained a written waiver provision and a
no-oral-modification provision. Paragraph 24 of the original lease, the written waiver
provision, states, in relevant part:
No waiver of any condition or legal right or remedy shall be implied by the
failure of Lessor to declare a forfeiture, or for any other reason, and no
waiver of any condition or covenant shall be valid unless it be in writing
signed by Lessor. * * *
Paragraph 42 of the original lease, which includes the no-oral-modification provision,
states, in relevant part:
This Lease contains the entire agreement between the parties, and any other
agreement hereafter made shall be ineffective to change, modify or
discharge it in whole or in part unless in writing and signed by the party
against whom enforcement of the change, modification or discharge is
sought. * * *
Specialized Component Sales stipulated that the original lease required that any
modification to the lease be in writing.
{¶6} The parties executed six written extensions to the original lease. After the
expiration of the final written lease extension, Specialized Component Sales remained in
possession of the premises. The parties agree that from the expiration of the sixth lease
extension until October 31, 2012, Specialized Component Services was a month-to-month
tenant; however, the parties dispute the amount of the monthly rent that was owed during
the tenancy and when the lease terminated.
{¶7} The base monthly rent under the fifth lease extension, commencing January
1, 1998, was $1,737 for the first 17 months and $1,824 for the remaining 24 months, with
the possibility of additional rent payments based on “real estate tax escalation” and
“operating expense escalation” provisions. Because it had been unable to locate a copy
of the sixth lease extension (which 3637 Green Road claims specified a higher rent)1 until
shortly before trial, 3637 Green Road’s claims for unpaid rent were based on the rent
specified in the fifth lease extension. Thus, 3637 Green Road argued, based on the fifth
lease extension, that it was entitled to monthly rent of $1,824 for the entirety of
Specialized Component Sales’ month-to-month tenancy. Steve Sulzberger, principal of
Specialized Component Sales, acknowledged that under the last written extension of the
lease the rent was “something in the $1,800 range.” However, he testified that at
“roughly the end of 2003” or the beginning of 2004, he “had a discussion” with Nelson
Barman, 3637 Green Road’s property manager, “about business being fairly bad at the
time” and the fact that he would have to find another, cheaper place to rent unless 3637
Green Road agreed to reduce the rent on the premises. Sulzberger testified that, as a
1
The sixth lease extension, although referenced at the trial, was not included in the record on
appeal. Therefore, it is unknown whether any other modifications to the original lease, relevant to
the issues here, were agreed to in that lease extension.
result of their discussion, the monthly rent was reduced to $1,473.75 but that no written
agreement was executed confirming the rent reduction.
{¶8} Sulzberger stated that Specialized Component Sales paid the reduced monthly
rent of $1,473.75 from “roughly 2004” until October 2012. During that time period, he
never received any communications from 3637 Green Road suggesting that Specialized
Component Sales had not paid sufficient rent or that it owed the balance between the
$1,473.75 it had paid each month and the monthly rent agreed to in the fifth lease
extension (or any other written lease extension). He further testified that when
Specialized Component Sales made its final rent payment on October 17, 2012 (for the
rent due October 1, 2012), it was his understanding, consistent with the statement of
account attached to the complaint, that there was a zero balance due under the lease as
of that date.
{¶9} The fifth lease extension also addressed the security deposit Specialized
Component Sales was required to provide under the lease, stating in relevant part:
Upon the execution of this Fifth Extension of Lease, Lessee agrees to
deposit and maintain with Lessor the sum of Seventeen Hundred
Thirty-seven dollars ($1,737.00) which means that an additional Fourteen
dollars ($14.00) shall be added to the security deposit currently on deposit,
to be held without interest to secure the faithful performance of all of the
covenants of the Lease and if the same have been faithfully performed, said
deposit shall be refunded at the expiration of this Lease. * * * 2
2
The fifth lease extension further provides that “[e]ach time the rent for the Premises is
increased * * *, the security deposit shall be increased so as to equal a one month installment.” This
provision would have required Specialized Component Sales to increase its security deposit once the
base monthly rent under the fifth lease extension was increased to $1,824. However, as there has
been no claim that the trial court erred in calculating the security deposit at $1,751 rather than $1,824,
we do not further address that issue here.
{¶10} Sulzberger testified that it was his belief that Specialized Component Sales
had paid the security deposit required under the fifth lease extension but that because it
was so long ago, he either did not have or could not locate, copies of checks or other
documents confirming that the security deposit had been paid. He testified that he had
never received any notice that any part of the security deposit had been applied to rent or
any other expense. 3637 Green Road offered no evidence that the security deposit had
not been paid or that unpaid rent or any other expense had been previously offset against
the security deposit.
{¶11} In September 2012, Zipkin, the then-sole remaining partner of 3637 Green
Road,3 told Sulzberger that Specialized Component Sales needed to vacate suite 2B by
October 31 or pay an additional $1,800 a month in rent, i.e., $1,800 a month in addition to
the rent it was currently paying for that space and suite 3A, because 3637 Green Road had
located a new tenant for suite 2B. Zipkin informed Sulzberger that Specialized
Component Sales could continue leasing suite 3A but that there would be no reduction in
rent notwithstanding the reduction in space. Sulzberger testified that he rejected Zipkin’s
offer to continuing renting suite 3A at the same rent and that Specialized Component
Sales began taking steps to vacate the premises. 3637 Green Road did not provide any
written notice to Specialized Component Sales of its termination of the month-to-month
lease.
Zipkin testified that he became the sole partner for 3637 Green Road in January 2011.
3
{¶12} On October 30, 2012, 3637 Green Road executed a lease with the Beard
Group for suite 2B for a monthly base rent of $1,800. The lease term was to begin on
November 1, 2012 or upon receipt of the occupancy certificate. Zipkin testified that the
occupancy certificate was received and that the Beard Group began paying rent for suite
2B on January 7, 2013.
{¶13} Specialized Component Sales vacated the premises on Thanksgiving
weekend in 2012. On December 3, 2012, Sulzberger went to Zipkin’s office and handed
the keys for the premises to Flo Goldkrantz, Zipkin’s secretary and receptionist.
Sulzberger testified that he told Goldkrantz “here are the keys for [Specialized
Component Sales]” and that he “probably said something else * * * to the [e]ffect that I
would not be needing these anymore” but was not certain exactly what he told her.
Goldkrantz testified that she did not “recall [Sulzberger] specifically” but did recall a man
handing her a set of keys on December 3, 2012 and stating that they were for Specialized
Component Sales. She did not recall “any other conversation being had.” She testified
that when she received the keys from Specialized Component Sales, she placed them in
an envelope marked Specialized Component Sales and told the controller or property
manager that she had received the keys for that space.
{¶14} Although 3637 Green Road had not received any rent from Specialized
Component Sales since October 2012 and Specialized Component Sales had turned in its
keys to 3637 Green Road in December 2012, Zipkin claimed that he did not learn that
Specialized Component Sales had vacated the premises until sometime in March 2013
when a pipe burst in suite 3A. When the property manager or another member of his
staff went into the premises to make repairs, he or she discovered that Specialized
Component Sales was no longer occupying the premises.
{¶15} Zipkin claimed that Specialized Component Sales left suite 3A in a “rather
messy” condition, “loaded and stacked with furniture, filing cabinets, desks, parts and
pieces of electrical type stuff * * * just jammed packed” and introduced several
photographs of the property allegedly left behind into evidence. Sulzberger
acknowledged that “probably half” of the property depicted in the photographs had been
left behind by Specialized Component Sales. 3637 Green Road offered no evidence of
any costs or expenses (or estimated costs or expenses) associated with the removal of the
property left behind by Specialized Component Sales. When asked whether 3637 Green
Road was asserting a claim with respect to that property, Zipkin replied, “[i]t would be
above and beyond the court’s jurisdictional limit.”
{¶16} At trial, 3637 Green Road argued that it was entitled to recover (1) the
difference between the $1,824 monthly rent specified in the fifth lease extension and the
$1,473.75 month rent paid by Specialized Component Sales from January 1, 2011 through
October 17, 2012 and (2) $1,824 in monthly rent for November 2012 through March
2013. Because these sums exceeded the court’s $15,000 jurisdictional limit, 3637 Green
Road requested that it be awarded $15,000 in damages. In response, Specialized
Component Sales asserted that it had paid all the rent due through October 2012 and that
because its security deposit exceeded the $1,473.75 monthly rent, the security deposit
covered the November 2012 rent.
{¶17} On August 28, 2015, the trial court issued a judgment entry awarding 3637
Green Road $1,196.50 in damages plus interest and costs on its complaint. The trial
court found that the parties had orally agreed to reduce the monthly rent due under the
lease to $1,473.75, that 3637 Green Road had terminated the month-to-month tenancy as
of October 31, 2012 and that Specialized Component Sales vacated the premises on
December 3, 2012 when it turned in the keys for the premises. Based on these findings,
the court concluded that Specialized Component Sales owed rent for the months of
November and December 2012 (totaling $2,947.50) which, when offset by its $1,751
security deposit, resulted in a net damages award of $1,196.50 to 3637 Green Road.
{¶18} 3637 Green Road appealed, raising the following four assignments of error
for review:
First Assignment of Error:
The trial court erred in finding in favor of defendant-appellee that the
parties, through their actions, entered into a verbal modification of the
written lease amount.
Second Assignment of Error:
The trial court erred to the prejudice in favor of defendant-appellee that
defendant-appellee was not required to provide plaintiff-appellant with a
30-day notice prior to vacating the premises.
Third Assignment of Error:
The trial court erred in finding in favor of defendant-appellee that
plaintiff-appellant terminated the entire lease agreement.
Fourth Assignment of Error:
The trial court erred in admitting hearsay evidence at trial.
Law and Analysis
Standard of Review
{¶19} In a civil appeal from a bench trial, we apply a manifest weight standard of
review, guided by a presumption that the trial court’s findings are correct. Seasons Coal
v. Cleveland, 10 Ohio St. 3d 77, 79-80, 461 N.E.2d 1273 (1984). A judgment supported
by some competent, credible evidence going to all the material elements of the case will
not be reversed as being against the manifest weight of the evidence. C.E. Morris Co. v.
Foley Constr. Co., 54 Ohio St. 2d 279, 376 N.E.2d 578 (1978), syllabus. Where,
however, the trial court’s decision is based upon a question of law, we review the trial
court’s determination of that issue de novo. See, e.g., Taylor Bldg. Corp. of Am. v.
Benfield, 117 Ohio St. 3d 352, 2008-Ohio-938, 884 N.E.2d 12, ¶ 34 (“Courts review
questions of law de novo.”). “A finding of an error of law is a legitimate ground for
reversal, but a difference of opinion on credibility of witnesses and evidence is not.”
Seasons Coal at 81.
Trial Court’s Determination that Oral Modification of Lease Was
Enforceable
{¶20} In its first assignment of error, 3637 Green Road claims that the trial court
erred in concluding that there was an enforceable oral agreement to modify the rent due
under the lease because: (1) the lease expressly prohibited any oral modification of its
terms; (2) there was no consideration for the oral modification of the lease and (3) oral
modification of the lease was barred by the statute of frauds.4
Lease Provision Prohibiting Oral Modification of Lease
{¶21} 3637 Green Road first argues that paragraph 42 of the lease (the
no-oral-modification provision) precluded enforcement of the parties’ oral agreement to
reduce the rent due under the lease and that paragraph 24 of the lease (the written waiver
provision) “eviscerates any argument that [3637 Green Rd.] acceptance of partial rent
waives [its] right to discount oral modifications.”
{¶22} Where, as here, a party claims that a written contract was “orally modified
despite the presence of a ‘no oral modification’ clause,” that party “is also implicitly
asserting that the clause itself was orally waived.” Wells Fargo Bank v. Smith, 11th Dist.
Trumbull No. 2010-T-0051, 2012-Ohio-1672, ¶ 35. The purpose of a
no-oral-modification provision is “to protect a party against fraudulent or mistaken oral
testimony regarding the alleged existence of an oral modification.” Id. at ¶ 46.
However, no-oral-modification and written waiver provisions, like any other contractual
4
Although throughout its brief, 3637 Green Road refers to the “alleged oral
agreement” to reduce the base monthly rent; on appeal, it does not argue that the
trial court’s finding that the parties, in fact, orally agreed to reduce the rent due
under the lease was against the manifest weight of the evidence. Rather, it
contends that the parties’ oral agreement to modify the lease was unenforceable as
a matter of law based on the lease’s no-oral-modification and written waiver
provisions, the alleged lack of consideration for the lease modification and the
statute of frauds. Even if 3637 Green Road had challenged the trial court’s finding
that the parties had orally agreed to a rent reduction, we would conclude, for the
reasons set forth herein, that the trial court’s finding was supported by ample
competent, credible evidence.
provision, can be waived by the parties. See, e.g., Snowville Subdivision v. Home S. &
L., 8th Dist. Cuyahoga No. 96675, 2012-Ohio-1342, ¶ 15-17; Home S&L of Youngstown
v. Snowville Subdivision Joint Venture, 8th Dist. Cuyahoga No. 97985, 2012-Ohio-4594,
¶ 29-31; see also Vivi Retail, Inc. v. E&A N.E. L.P., 8th Dist. Cuyahoga No. 90527,
2008-Ohio-4705, ¶ 30 (“If the language of a lease is clear and unambiguous, courts must
enforce the instrument as written. * * * However, waiver of a contract term can occur
when a party conducts itself in a manner inconsistent with an intention to insist on that
term.”); Star Leasing Co. v. G&S Metal Consultants, Inc., 10th Dist. Franklin No.
08AP-713, 2009-Ohio-1269, ¶ 25 (acknowledging “the disfavor that courts have
traditionally afforded no oral-modification clauses in written contracts and the resulting
principle that a no-oral-modification clause can be waived by oral agreement like any
other term in a contract”); Fahlgren & Swink, Inc. v. Impact Resources, Inc., 10th Dist.
Franklin No. 92AP-303, 1992 Ohio App. LEXIS 6766, *11-12 (Dec. 24, 1992) (“Despite
principles of freedom of contract and the potential benefit of avoiding false claims, the
no-oral-modification clause has not garnered favor in the law. * * * ‘[W]henever two men
contract, no limitation self-imposed can destroy their power to contract again.’ * * *
Accordingly, it has been held that the clause itself can be waived by oral agreement like
any other term in a contract.”), quoting Beatty v. Guggenheim Exploration Co., 225 N.Y.
380, 122 N.E. 378 (1919); Wells Fargo at ¶ 35 (noting that “Ohio appellate courts have
generally held that an oral waiver of a ‘non-oral modification’ clause is legally
permissible when certain circumstances exist”). As this court explained in Snowville
Subdivision:
[W]ritten waiver provisions are valid and enforceable in Ohio. “Ohio law
is very clear that a contract that expressly provides that it may not be
amended, modified, or waived except in writing executed by the parties is
not subject to oral modification.” Kelley v. Ferraro, 188 Ohio App. 3d 734,
2010-Ohio-2771, 936 N.E.2d 986, ¶ 39 (8th Dist.), citing
Freeman-McCown v. Cuyahoga Metro. Hous. Auth., 8th Dist. Cuyahoga
Nos. 77182 and 77380, 2000 Ohio App. LEXIS 4989 (Oct. 26, 2000);
Rosepark Properties, Ltd. v. Buess, 167 Ohio App. 3d 366, 2006-Ohio-3109,
855 N.E.2d 140, ¶ 38 (10th Dist.); Chiaverini, Inc. v. Jacobs, 6th Dist. No.
L-06-1360, 2007-Ohio-2394, ¶ 24; Fultz & Thatcher v. Burrows Group
Corp., 12th Dist. No. CA2005-11-126, 2006-Ohio-7041, ¶ 17.
However, even with such a written waiver provision, [a party], through its
actions, may waive a requirement under the agreement. Discussing no-oral
modification clauses, the Twelfth District reasoned,
if such clauses are rigidly enforced, then a party could simply
insert the clause into an agreement and would be magically
protected in the future no matter what that party said or did.
More simply, by including a no-oral-modification clause in a
contract, a party could orally induce the opposing party in any
way and then hide behind the clause as a defense. (Internal
citations omitted.) Fields Excavating, Inc. v. McWane, Inc.,
12th Dist. No. CA2008-12-114, 2009-Ohio-5925, ¶ 17, citing
Beatty v. Guggenheim Exploration Co., 225 N.Y. 380, 381,
122 N.E. 378 (1919). * * *
The waiver must be clear and unequivocal if it contradicts a written contract
provision. If it is, a written waiver provision, just like any other provision
in a contract, can be waived by actions of the parties. Glenmoore Builders,
Inc. v. Smith Family Trust, 9th Dist. No. 24299, 2009-Ohio-3174, ¶ 41.
Snowville Subdivision, 2012-Ohio-1342, at ¶ 14-15.
{¶23} In EAC Properties, LLC v. Brightwell, 10th Dist. Franklin No. 10AP-853,
2011-Ohio-2373, the Tenth District explained waiver as it applies to contracts as follows:
As applied to contracts, waiver is a voluntary relinquishment of a known
right. State ex rel. Wallace v. State Med. Bd. of Ohio, 89 Ohio St. 3d 431,
435, 732 N.E.2d 960, 2000-Ohio-213. “Waiver assumes one has an
opportunity to choose between either relinquishing or enforcing of the
right.” Chubb v. Ohio Bur. of Workers’ Comp., 81 Ohio St. 3d 275, 279,
1998-Ohio-628, 690 N.E.2d 1267. A party who has a duty to perform and
who changes its position as a result of the waiver may enforce the waiver.
Id. at 279, 690 N.E.2d 1267, citing Andrews v. State Teachers Retirement
Sys., 62 Ohio St. 2d 202, 205, 404 N.E.2d 747 (1980). The party asserting
waiver must prove the waiving party’s clear, unequivocal, decisive act.
Automated Solutions Corp. v. Paragon Data Sys., Inc., 167 Ohio App. 3d
685, 856 N.E.2d 1008, 2006-Ohio-3492, ¶ 28 (8th Dist.).
“[W]aiver of a contract provision may be express or implied.” Lewis &
Michael Moving & Storage, Inc. v. Stofcheck Ambulance Serv., Inc., 10th
Dist. Franklin No. 05AP[-]662, 2006-Ohio-3810, ¶ 29, quoting Natl. City
Bank v. Rini, 162 Ohio App. 3d 662, 834 N.E.2d 836, 2005-Ohio-4041, ¶
24, citing Griffith v. Linton, 130 Ohio App. 3d 746, 751, 721 N.E.2d 146
(1998). “‘[W]aiver by estoppel’ exists when the acts and conduct of a
party are inconsistent with an intent to claim a right, and have been such as
to mislead the other party to his prejudice and thereby estop the party
having the right from insisting upon it.” (Emphasis omitted.) Id., quoting
Natl. City Bank at ¶ 24 * * *. “Waiver by estoppel allows a party’s
inconsistent conduct, rather than a party’s intent, to establish a waiver of
rights.” Id., quoting Natl. City Bank at ¶ 24.
Id. at ¶ 21-23; see also Automated Solutions Corp. v. Paragon Data Sys., 167 Ohio
App.3d 685, 2006-Ohio-3492, 856 N.E.2d 1008, ¶ 28 (8th Dist.); Galaxy Dev. v. Quadax,
Inc., 8th Dist. Cuyahoga No. 76769, 2000 Ohio App. LEXIS 4651, *8-9 (Oct. 5, 2000).
The issue of whether a no-oral-modification clause or a written waiver clause has been
waived by a parties’ actions is a question of fact. Fields Excavating, Inc. v. McWane,
Inc., 12th Dist. Clermont No. CA2008-12-114, 2009-Ohio-5925, ¶ 21.
{¶24} In this case, there is substantial, competent credible evidence in the record to
support the conclusion that 3637 Green Road waived the lease’s no-oral-modification and
written waiver provisions by its subsequent course of conduct acknowledging the rent
reduction. Sulzberger testified that following his 2003 or 2004 discussion with Barman
regarding its need for a rent reduction, Specialized Component Sales continued as a
month-to-month tenant and paid a reduced monthly rent of $1,473.75 without objection
by 3637 Green Road for the next eight or nine years. 3637 Green Road offered no
evidence contradicting this testimony. Further, 3637 Green Road’s own records
demonstrate it treated the oral modification of the lease as operative. The statement of
account 3637 Green Road attached to its complaint shows that from at least January 2011
to October 2012, 3637 Green Road “invoiced” monthly rent of $1,473.75 to Specialized
Component Sales and Specialized Component Sales “paid” monthly rent of $1,473.75 to
3637 Green Road. After each monthly payment of $1,473.75 was made, the statement of
account shows a zero balance owed on the account. There was no evidence that 3637
Green Road ever notified Specialized Component Sales of any delinquency in rent
payments or, until the filing of this action, ever claimed that the no oral modification
provision or written waiver provision precluded the enforcement of the parties’ oral
agreement to reduce the rent. See, e.g., EAC Props., 2011-Ohio-2373 at ¶ 16-29 (trial
court did not err in finding waiver, despite no-oral-modification and anti-waiver
provisions, where plaintiff accepted lesser rent payment for 13 consecutive months
without objecting and admitted in letter that it had not been charging defendant increased
holdover rent); see also Kwikcolor Sand v. Fairmount Minerals Ltd., 8th Dist. Cuyahoga
No. 96717, 2011-Ohio-6646, ¶ 17-22 (where plaintiff waived, through its course of
performance, the no-oral-modification provision, the pricing terms of the agreement were
modified and the parties were contractually bound to the modified pricing structure for
the duration of the agreement or until further agreement to modify the terms of the
agreement).
{¶25} Given the evidence in the record that the parties clearly, unequivocally and
decisively acted upon their oral agreement to reduce the rent due under the lease and the
resulting injury to Specialized Component Sales if their agreement was not enforced, the
lease’s no-oral-modification provision and written waiver provisions did not preclude the
trial court from enforcing the parties’ oral modification of the lease.
Alleged Lack of Consideration for Modification
{¶26} We next address 3637 Green Road’s contention that the parties’ oral
agreement to reduce the rent did not result in a “valid modification to the lease
agreement” because there was no new and distinct consideration for the rent reduction.
{¶27} As this court has stated, “[o]ral agreements to modify a prior written
agreement are binding if based upon new and separate legal consideration or, even if
gratuitous, are so acted upon by the parties that a refusal to enforce the oral modifications
would result in fraud to the promisee.” Corsaro v. ARC Westlake Village, Inc., 8th Dist.
Cuyahoga No. 84858, 2005-Ohio-1982, ¶ 16; see also Wilhelmy v. 15201 Detroit Corp.,
8th Dist. Cuyahoga No. 71290, 1997 Ohio App. LEXIS 2442, *10 (June 5, 1997);
Thurston v. Ludwig, 6 Ohio St. 1 (1856), syllabus. The burden of proving consideration
for an oral modification lies with the party seeking to establish the modification. See,
e.g., Apex Sales Agency, Inc. v. Mather Co., 8th Dist. Cuyahoga No. 60344, 1992 Ohio
App. LEXIS 5944, *10 (Nov. 19, 1992); Hare v. Endersby, 3d Dist. Allen Nos. 1-15-46,
1-15-47, 2015-Ohio-5442, ¶ 45; Baker & Hostetler, LLP v. Delay, 10th Dist. Franklin No.
08AP-1007, 2009-Ohio-2507, ¶ 19. Whether consideration exists for a modification is a
question of fact. Coldwell Banker Residential Real Estate Servs. v. Sophista Homes,
Inc., 2d Dist. Montgomery No. CA-13191, 1992 Ohio App. LEXIS 5474, *7 (Oct. 26,
1992).
{¶28} In this case, prior to the parties’ oral agreement to reduce the rent due under
lease, Specialized Component Sales was contractually obligated, as a month-to-month
tenant, to pay the rent specified in the sixth lease extension. It was not, however,
contractually obligated to continue leasing the premises as a month-to-month tenant (or
for any other term of tenancy). As detailed above, Sulzberger testified that due to a
downturn in its business, Specialized Component Sales could no longer afford the rent on
the premises and informed Barman in late 2003 or early 2004 that Specialized Component
Sales would have to terminate its month-to-month tenancy and find another, cheaper
place to rent unless 3637 Green Road would agree to reduce the monthly rent.
Sulzberger further testified that, as a result of their discussion, the monthly rent was
reduced to $1,473.75 and Specialized Component Sales continued to occupy the
premises, paying the reduced monthly rent, for at least another eight years. Under the
particular facts and circumstances here, the trial court could have reasonably concluded
that Specialized Component Sales’ continued leasing of the premises constituted
sufficient “new and separate consideration” for the rent reduction. See, e.g., Ayres v.
Burnett, 2d Dist. Clark No. 2013-CA-88, 2014-Ohio-4404, ¶ 16-19 (where, after initial
three-lease term, defendants became tenants at will, holding over under the lease, and
parties orally agreed that defendants would pay less rent than rent due under lease,
“modification was supported by sufficient consideration, in that [defendants] continued in
possession of the premises, enabling [plaintiffs] to continue to earn income, after the
expiration of the original lease term”).
{¶29} Furthermore, even if Specialized Component Sales’ continued leasing of the
premises did not constitute adequate consideration for the lease modification, there is
sufficient competent, credible evidence in the record to support a finding that the oral
agreement had been “so acted upon by the parties that a refusal to enforce the oral
modifications would result in fraud to the promisee.” As detailed above, the record
reflects that from at least January 2011 until October 31, 2012 — and, if Sulzberger’s
testimony is credited, for perhaps as many as eight years or more — the parties acted as if
the monthly rent due under the lease was $1,473.75. If 3637 Green Road were now
permitted to disclaim its oral agreement and recover the difference between the reduced
rent it had orally agreed to accept (and, in fact, accepted without objection for more than
21 months) and the amount originally due under the lease, it would result in substantial
harm to Specialized Component Sales, who, in reliance on the rent reduction, continued
to occupy the premises as a month-to-month tenant. Thus, the parties’ oral agreement to
modify the lease was not unenforceable due to lack of consideration. See, e.g., Moats v.
Howard, 3d Dist. Allen No. 1-13-33, 2013-Ohio-5656, ¶ 26 (trial court did not err in
finding that agreement was modified “despite the apparent lack of consideration” where
parties did not dispute that agreement was modified and acted under modified agreement
for several years); Wilhelmy at *10-11 (where plaintiff and defendant agreed that loan
payments would cease because defendant was providing extensive support to plaintiff, the
parties acted in reliance on the arrangement for several years and plaintiff undertook no
efforts to collect loan payments until shortly before her death, modification enforced
because “it would work a fraud upon defendant to refuse to enforce the modification”).
Statute of Frauds
{¶30} As to 3637 Green Road’s argument that the parties’ oral agreement to
reduce the rent was barred by the statute of frauds, we find that the doctrine of partial
performance removes the oral agreement from the statute of frauds.
{¶31} R.C. 1335.04 provides:
No lease, estate, or interest, either of freehold or term of years, or any
uncertain interest of, in, or out of lands, tenements, or hereditaments, shall
be assigned or granted except by deed, or note in writing, signed by the
party assigning or granting it, or his agent thereunto lawfully authorized, by
writing, or by act and operation of law.
{¶32} A modification or reduction of the rent stated in a written lease cannot
generally be proven by evidence of an oral agreement based on the statute of frauds. See,
e.g., Miami Valley United Methodist Mission Soc. v. White-Dawson, 2d Dist.
Montgomery No. 17873, 2000 Ohio App. LEXIS 740, *5 (Mar. 3, 2000) (oral agreement
that modified provision of written lease concerning the form of rent to be paid and the
landlord’s right to receive it was ineffective to vary the rent provisions of the written
lease), citing Am. Jewelry Co. v. Barrs Self-Driver Co., Inc., 48 Ohio App. 239, 192 N.E.
865 (1st Dist.1933).
{¶33} However, partial performance is an exception to the statute of frauds. See,
e.g., Saber Healthcare Group, LLC v. Starkey, 6th Dist. Huron No. H-09-022,
2010-Ohio-1778, ¶ 18. The equitable doctrine of partial performance is applied in
situations where it would be inequitable to permit the statute of frauds to operate and
where the acts done sufficiently establish the alleged agreement to provide a safeguard
against fraud in lieu of the statutory requirements. See Delfino v. Paul Davies Chevrolet,
Inc., 2 Ohio St. 2d 282, 286-287, 209 N.E.2d 194 (1965). Partial performance sufficient
to remove an agreement from the operation of the statute of frauds “‘must consist of
unequivocal acts by the party relying upon the agreement which are exclusively referable
to the agreement.’” U.S. Bank N.A. v. Stewart, 7th Dist. Columbiana No. 12 CO 56,
2015-Ohio-5469, ¶ 27, quoting Delfino at 287. The party asserting partial performance
must have undertaken acts that “‘changed his position to his detriment and make it
impossible or impractical to place the parties in status quo.’” Bear v. Troyer, 5th Dist.
Guernsey Nos. 15 CA 17 and 15 CA 24, 2016-Ohio-3363, ¶ 33, quoting Delfino at 287;
see also LHPT Columbus The, LLC v. Capitol City Cardiology, Inc., 2014-Ohio-5247, 24
N.E.3d 712, ¶ 35 (10th Dist.).
{¶34} In this case, as detailed above, there is little doubt that there was, in fact, an
agreement to reduce the monthly rent to $1,473.75 that was acted on by both parties for a
significant period of time in such a manner as to unequivocally demonstrate partial
performance. The record reflects that Specialized Component Sales paid, and that 3637
Green Road accepted, the reduced rent for at least 21 months (and for perhaps as many as
eight or nine years), without claiming that any additional amounts were due under the
lease. There is no reasonable explanation for the zero balance listed as of October 17,
2012, on the statement of account 3637 Green Road attached to its complaint except that
the parties agreed to reduce the rent under the lease.
{¶35} The record further reflects that Specialized Component Sales changed its
position in reliance on the rent reduction, i.e., by remaining as a month-to-month tenant
rather than finding a cheaper place to rent, so as to make it “impossible or impractical” to
return the parties to the status quo. Accordingly, the statute of frauds did not preclude
enforcement of the parties’ oral agreement to modify the rent due under the lease. See,
e.g., 200 West Apartments v. Foreman, 8th Dist. Cuyahoga No. 66107, 1994 Ohio App.
LEXIS 4081, *5-8 (Sept. 15, 1994) (written lease was orally modified by the acts of the
parties when landlord agreed to accept half the rent in exchange for services provided by
tenant, observing that even contracts that are required by the statute of frauds to be in
writing can be modified orally “when the parties to the written agreement act upon the
terms of the oral agreement”). Accordingly, 3637 Green Road’s first assignment of error
is overruled.
Notice of Termination of Holdover Tenancy
{¶36} In its second assignment of error, 3637 Green Road contends that under
R.C. 5321.17(B), Specialized Component Sales was required to give 30 days’ notice
“before terminating the lease” and that it, therefore, should have been awarded rent for
January 2013 as well as November and December 2012.
{¶37} R.C. 5321.17(B) states that “the landlord or the tenant may terminate or fail
to renew a month-to-month tenancy by notice given the other at least thirty days prior to
the periodic rental date.” However, R.C. 5321.17(B) does not apply to commercial
leases. See R.C. 5321.01(A)-(D) (defining “landlord,” “tenant” and “rental agreement”
as applying to “residential premises”); Mark v. Long, 180 Ohio App. 3d 832,
2009-Ohio-581, 907 N.E.2d 759, ¶ 12 (4th Dist.); Tower Realty v. Zalenski, 7th Dist.
Jefferson No. 07 JE 24, 2008-Ohio-3244, ¶ 22-26. 3637 Green Road does not claim that
notice was required pursuant to a specific provision of the lease.
{¶38} As the trial court properly held, after the lease was terminated on October
31, 2012 and Specialized Component Sales remained on the premises, it became a
holdover tenant (also known as a tenant at sufferance). As a holdover tenant, 3637
Green Road could elect to treat Specialized Component Sales as a trespasser or hold it to
a new lease term. Cleveland v. A.J. Rose Mfg. Co., 89 Ohio App. 3d 267, 272, 624
N.E.2d 245 (8th Dist.1993), citing Craig Wrecking Co. v. S.G. Loewendick & Sons, Inc.,
38 Ohio App. 3d 79, 81, 526 N.E.2d 321 (10th Dist.1987).
{¶39} The length of the term of a holdover tenancy is determined by the payment
of rent set forth in the expired lease. Kazmaier v. Fat Jacks, LLC, 6th Dist. Wood Nos.
WD-09-048 and WD-09-057, 2010-Ohio-3627, ¶ 18. An expired lease that provides for
monthly rent creates a holdover tenancy from month-to-month. Id.; see also Craig
Wrecking at 81-82 (“Absent any agreement to the contrary, the new lease term [under a
holdover tenancy] is governed by the provisions of the original lease.”), citing Bumiller v.
Walker, 95 Ohio St. 344, 348-349, 116 N.E. 797 (1917). Furthermore, paragraph 23 of
the lease provides that if Specialized Component Sales “remain[s] in possession of the
leased premises after the date of the expiration of this Lease,” it “shall be a tenant from
month to month, and such tenancy shall be otherwise subject to all the conditions and
covenants of this Lease.” Accordingly, in this case, the term of the holdover tenancy was
month to month.
{¶40} With respect to a lease of commercial property, a month-to-month holdover
tenant does not need to give specific advance notice that it is terminating the lease at the
end of the current holdover lease period. See, e.g., Tower Realty at ¶ 19-22; Mark at ¶
11-12 (notice of an intent to vacate is not necessary to terminate a tenancy from a tenant
holding over its term), citing Gladwell v. Holcomb, 60 Ohio St. 427 (1899). If a
month-to-month holdover tenant vacates the premises at the end of any month, “‘the
tenancy ceases without liability for rent for the ensuing [month], though no notice of * * *
intention to remove be given.’” Mark at ¶ 11, quoting Gladwell at 436. Accordingly,
because Specialized Component Sales vacated the premises on December 3, 2012, as the
trial court properly determined, Specialized Component Sales was liable for the rent for
that month and the preceding month, i.e., November and December 2012, but it was not
liable for any further rent payments. 3637 Green Road’s second assignment of error is
overruled.
Trial Court’s Determination that 3637 Green Road Terminated “Entire”
Lease Agreement and Notice of Vacation of Premises
{¶41} In its third assignment of error, 3637 Green Road argues that the trial court
erred in concluding that 3637 Green Road terminated the “entire” month-to-month lease
effective October 31, 2012. It contends that because Zipkin told Sulzberger that
Specialized Component Sales could continue to lease a portion of the leased premises,
i.e., suite 3A, but not suite 2B, at the same rent, 3637 Green Road terminated the lease
only as to suite 2B, and the lease remained in effect as to the remainder of the premises.
3637 Green Road’s argument is meritless.
{¶42} In this case, competent, credible evidence supports the trial court’s finding
that 3637 Green Road’s “changing of the terms of the rental agreement” constituted a
termination of the month-to-month lease as of October 31, 2012. It was undisputed that
in September 2012, Zipkin told Sulzberger that Specialized Component Sales needed to
vacate suite 2B by October 31 or pay an additional $1,800 a month in rent and that
Specialized Component Sales could continue leasing suite 3A at the same rent.
Sulzberger testified that he rejected Zipkin’s offer and that Specialized Component Sales
then began taking steps to vacate the premises. 3637 Green Road offered no evidence
that Specialized Component Sales agreed to continue leasing suite 3A at the same rent
and cites no authority supporting its claim that a landlord could lawfully terminate a lease
as to one part of the premises and then unilaterally hold the tenant to the terms of the
lease as to the remaining part of the premises.
{¶43} 3637 Green Road also takes issue with the trial court’s finding that
Specialized Component Sales provided sufficient notice that it was vacating the premises
when it turned in the keys to Goldkrantz on December 3, 2013. It contends that the trial
court should have awarded it rent through March 2013, when it claims it was first “put on
notice” that Specialized Component Sales had vacated suite 3A.
{¶44} There was, however, no dispute that Specialized Component Sales dropped
off the keys for the premises at 3637 Green Road’s office and handed them to Goldkrantz,
Zipkin’s secretary and receptionist, on December 3, 2012. As the trial court noted, upon
the expiration or termination of the lease, the lease required only that Specialized
Component Sales “deliver the keys at the office of Lessor or Lessor’s agent.” No other
notice of vacation was required under the lease. Accordingly, the trial court did not err
in concluding that Specialized Component Sales provided sufficient notice that it had
vacated the premises on December 3, 2012. 3637 Green Road’s third assignment of
error is overruled.
Offsetting Security Deposit Against Rent Due
{¶45} Although 3637 Green Road does not identify it as a separate assignment of
error, it also claims that the trial court erred (1) in finding that Specialized Component
Sales paid a $1,751 security deposit because “it was unable to offer any evidence that [it]
paid and was owed a security deposit” and (2) offsetting the rent Specialized Component
Sales owed for November and December 2012 against its $1,751 security deposit because
Specialized Component Sales “left the premises in [a] poor, un-rentable condition when it
vacated that space.” We disagree. The trial court’s findings are supported by
competent, credible evidence in the record.
{¶46} The fifth lease extension states that Specialized Component Sales had paid a
security deposit of $1,737 and required it to make an additional $14 payment to increase
the security deposit to $1,751. Sulzberger testified that it was his belief that Specialized
Component Sales paid the full $1,751 security deposit required under the fifth lease
extension but stated that, because it was so long ago, he either did not have, or could not
locate, copies of checks or other documents confirming that the security deposit had been
paid. He further testified that he did not believe that the security deposit had ever been
applied to unpaid rent and that he never received any notice that any part of the security
deposit had not been paid or had been used to offset rent or any other expense. Although
3637 Green Road asserts that, if paid, the security deposit was previously applied to late
rent payments and, therefore, was no longer on deposit to offset what Specialized
Component Sales owed under the lease, it offered no testimony or other evidence in
support of that claim. 3637 Green Road introduced no records relating to the security
deposit and the only witness (other than Sulzberger) who testified regarding the lease,
Zipkin, had no knowledge of any facts related to the security deposit. Zipkin testified
that he “was not very much involved at all in rent collections or daily managing” and, as
3637 Green Road acknowledges in its brief, “any security deposit paid was paid well
before [Zipkin] came into ownership of the premises” in January 2011.
{¶47} Under the fifth lease extension, 3637 Green Road had an obligation to
“hold” the security deposit and — provided the covenants of the lease were “faithfully
performed” — to “refund” the security deposit “at the expiration of the lease.”
Accordingly, if 3637 Green Road believed that unpaid rent (or any other sums) had been
previously deducted from the security deposit, it was its burden to establish that fact.
There is no evidence in the record that the security deposit had been previously applied to
late rent or otherwise depleted (in whole or in part) and, therefore, was no longer
available to offset what Specialized Component Sales owed under the lease.
{¶48} Likewise, although 3637 Green Road presented evidence that Specialized
Component Sales had left property behind when it vacated the premises in December
2012 (which 3637 Green Road would presumably have to remove before re-renting the
premises), as of the time of trial, 3637 Green Road had not removed the property from the
premises and offered no evidence of what it would cost to remove the property from the
premises. Therefore, there was no evidentiary basis upon which the trial court could
reasonably conclude that 3637 Green Road was entitled to retain all or part of the security
deposit to offset those costs.
{¶49} Accordingly, the trial court did not err in offsetting the rent due 3637
Green Road for November and December 2012 against Specialized Component Sales’
$1,751 security deposit.
Hearsay
{¶50} In its fourth and final assignment of error, 3637 Green Road contends that
the trial court erred in admitting “hearsay statements made by Nelson Barman” when
Sulzberger testified regarding the conversation he had with Barman in 2003 or 2004
relating to a rent reduction.
{¶51} Hearsay is a “statement, other than one made by the declarant while
testifying at the trial or hearing, offered in evidence to prove the truth of the matter
asserted.” Evid.R. 801. A review of the record reveals that no “hearsay statements
made by Nelson Barman” were introduced. Sulzberger testified only as to what he said
to Barman5 and what happened with respect to the rent following their discussion; he did
not testify as to any out-of-court statements Barman made to him or anyone else. 6
3637 Green Road does not contend that Sulzberger’s testimony regarding what he said to
5
Barman should not have been admitted on hearsay grounds.
6
As to his discussion with Barman, Sulzberger testified as follows:
A. I’d say roughly the end of 2003[,] [t]he beginning of 2004 I had a
discussion with Nelson about business being fairly bad at the time and
I needed a reduction in my rent or I would probably have to look for
[an]other cheaper place to do business. * * *
Q. Mr. Sulzberger, who is Nelson?
A. Nelson Barman, he was the building manager.
Furthermore, under Evid.R. 801(D)(2), “a statement by the party’s agent or servant
concerning a matter within the scope of the agency or employment, made during the
existence of the relationship,” is not hearsay. Sulzberger testified that at the time of his
discussion with Barman, Barman was the property manager and one of the partners of
3637 Green Road. As such, even if Sulzberger had testified to some out-of-court
statement by Barman that was offered for the truth of the matter asserted therein, it would
not have constituted hearsay under Evid.R. 801(D)(2). 3637 Green Road’s fourth
assignment of error is overruled.
Q. Okay.
A. And partner. * * *
Q. What was your discussion with Mr. Barman in 2003 and 2004?
[PLAINTIFF’S COUNSEL]: Objection, Your Honor, to any statements by
Mr. Barman.
THE COURT: That is correct. So you can indicate your conversation or
your understanding, you can’t state what he said because he is not present in court
subject to cross-examination, which means what he is saying would be out of
court sayings or hearsay. So you may describe your discussion and your
understanding.
THE WITNESS: My half of it?
THE COURT: Correct.
A. My half of the discussion was business was bad and I needed to have the
rent reduced in able to afford that rent for that space or else I would have
to look elsewhere for [a] less expensive place to do business.
Q. Mr. Sulzberger, did the rent get reduced?
A. Yes.
{¶52} Judgment affirmed.
It is ordered that appellee recover of appellant the costs herein taxed.
The court finds there were reasonable grounds for this appeal.
It is ordered that a special mandate be sent to the municipal court to carry this
judgment into execution.
A certified copy of this entry shall constitute the mandate pursuant to Rule 27 of
the Rules of Appellate Procedure.
_______________________________________________
EILEEN A. GALLAGHER, PRESIDING JUDGE
EILEEN T. GALLAGHER, J., and
FRANK D. CELEBREZZE, JR., J., CONCUR