Untitled Texas Attorney General Opinion ( 2005 )

ATTORNEY GENERAL OF TEXAS
GREG ABBOTT
June lo,2005
Mr. Carl V. Reynolds Opinion No. GA-0330
Administrative Director
Office of Court Administration Re: Proper fee for filing a petition for an order of
205 West 14th Street, Suite 600 nondisclosure of certain criminal records regarding
Austin, Texas 7871 l-2066 persons placed on deferred adjudication community
supervision, and the authority of courts without
general civil jurisdiction to entertain such a petition
(RQ-0297-GA)
Dear Mr. Reynolds:
Your predecessor, Ms. Alicia G. Key, inquired about the proper fee for filing a petition for
an order of nondisclosure of certain criminal records regarding persons placed on deferred
adjudication community supervision and about the authority of courts without general civil
jurisdiction to entertain such a petition.’
Your request largely concerns section 411.081(d)-(h) of the Government Code, which
provides the procedure for obtaining an order of nondisclosure. See TEX. GOV’T CODE ANN.
3 411.08 1(d)-(h) (V emon 2005). After receiving your request, during the recent legislative session,
House Bills 413 and 3093 passed both the House and Senate and will amend section 411.081.
House Bill 413 has been signed by the Governor and will be effective September 1,2005. See Act
of May 12, 2005, 79th Leg., R.S., H.B. 413, § 3 (to be codified at TEX. GOV’T CODE ANN.
$411.081(g)-(g-1)). H ouse Bill 3093 is enrolled and with the Governor’s approval will also become
effective September 1, 2005. See Act of May 27, 2005, 79th Leg., R.S., H.B. 3093, $ 3 (to be
codified at TEX. GOV’T CODE ANN. 5 411.081(d), (g)-(g-2)). W e will address your request first
considering section 411.08 1 as it is currently written.
Section 411.081(d)-(h) of the Government Code allows persons who successfully complete
deferred adjudication to petition a court for an order ofnondisclosure of the person’s criminal history
record information about the offense that led to the deferred adjudication. TEX. GOV’T CODE ANN.
$411.081(d)-(h) (V emon 2005). Under section 411.081(d), such a person may file the petition in
‘SeeLetter fkomMs. Alicia G. Key, Administrative Director, Office ofCourt Administration, to Honorable Greg
Abbott, Texas Attorney General (Nov. 30,2004) (on file with Opinion Committee, also available at www.oag.state.tx.us)
[hereinafter Request Letter].
Mr. Carl V. Reynolds - Page 2 (GA-0330)
the court that originally ordered deferred adjudication “on payment of a $28 fee to the clerk of the
court.” Id. 6 411.08 l(d). As currently written, the statute does not specifically state whether any
other fee may be assessed or collected.
One of the duties of the Director of the Office of Court Administration (the “OCA”) is to
consult with and assist court clerks. See id. $72.023(c). Several clerks have turned to the OCA for
advice about the fee they should charge for a petition of nondisclosure. Request Letter, supra note
1, at 1. Some have charged only the $28 fee expressly mentioned in section 411.08 l(d). Id. Others
have treated the petition as an initial pleading in a civil proceeding, charging “all of the filing fees
that are charged in a regular civil case” in addition to the $28 fee. Id. at 2. Your office’s first
question requires a construction of section 411.081(d) with respect to the proper fee for filing a
petition for an order of nondisclosure. The primary goal of statutory construction is to ascertain and
give effect to legislative intent. McIntyre v. Ramirez, 109 S.W.3d 741,745 (Tex. 2003). See In re
Canales, 52 S.W.3d 698, 702 (Tex. 2001). We look first to the statute’s words, attempting to
ascertain their plain and common meaning. See City of San Antonio v. City of Boerne, 111 S.W.3d
22, 25 (Tex. 2003). If a statute is unambiguous we generally interpret it according to its plain
meaning. Id.
Section 411.081 is located in chapter 411, subchapter F of the Government Code, which
generally regulates use, access, and dissemination of criminal history record information. See TEX.
GOV’TCODEANN. $9 411.081-.1405 (Vemon2005). TheLegislatureaddedsection411.081(d)-(h)
to the Government Code in 2003 with the passage of Senate Bill 1477. Act of May 3 1,2003,78th
Leg., R.S., ch. 1236, 9 4,2003 Tex. Gen. Laws 3499, 3500-01 (“Senate Bill 1477” or the “Act”).
Legislative intent is determined by examining an act in its entirety. See City of San Antonio, 111
S.W.3d at 25. Accordingly, we review Senate Bill 1477’s pertinent provisions, beginning with its
addition of section 411.081(d)-(h) of the Government Code.
Section 411.081(d) provides that a person who was placed on deferred adjudication
community supervision, has received a discharge and dismissal, and has satisfied certain other
requirements may petition for an order of nondisclosure of certain records:
[Such a] person may petition the court that placed the defendant on
deferred adjudication for an order of nondisclosure under this
subsection. After notice to the state and a hearing on whether the
person is entitled to file the petition and issuance of the order is in the
best interest of justice, the court shall issue an order prohibiting
criminal justice agencies from disclosing to the public criminal
history record information related to the offense giving rise to
the deferred adjudication. A criminal justice agency may disclose
criminal history record information that is the subject of the order [for
certain law enforcement and related purposes]. A person may petition
the court for an order of nondisclosure on payment of a $28 fee to the
clerk of the court. The payment may be made only on or after:
Mr. Carl V. Reynolds - Page 3 (GA-0330)
(1) the discharge and dismissal, if the offense for which the
person was placed on deferred adjudication was amisdemeanor other
than a misdemeanor described by Subdivision (2);
(2) the fifth anniversary of the discharge and dismissal, if the
offense for which the person was placed on deferred adjudication
[involved certain misdemeanors]; or
(3) the 10th anniversary of the discharge and dismissal, if the
offense for which the person was placed on deferred adjudication was
a felony.
TEX. GOV’T CODEANN. $411.081(d) (Vernon 2005).2 Subsection (g) requires the clerk to send a
copy of a nondisclosure order to the Department of Public Safety (the “DPS”). Id. 9 411.08 1(g).
The DPS then must send the order to various governmental entities related to law enforcement. Id.
Under subsection (h), the clerk must report and remit the filing fee to the comptroller, who must
deposit all fees in the general revenue fund. Id. 3 411.081(h).
In Senate Bill 1477, the Seventy-eighth Legislature also amended chapter 552 of the
Government Code to exempt records subject to an order of nondisclosure from the disclosure
requirements of the Public Information Act. Id. 9 552.142(a) (Vernon 2004). Additionally, persons
receiving a nondisclosure order are permitted to deny their arrest and prosecution reflected in the
records subject to the order except in subsequent criminal proceedings. Id. 9 552.142(b). Private
entities who use records subject to a nondisclosure order to compile or disseminate criminal history
for compensation are liable to the state for a civil penalty. Id. $ 552.1425.
Focusing specifically on the statute’s provision for assessing a fee, section 411.08 1(d) does
not expressly prohibit other fees, as the legislature has sometimes done in other statutes. Compare
id. 8 411.08 1(d) (Vernon 2005), with TEX ALCO. BEV. CODEANN. 0 6 1.3 1(c) (Vernon Supp. 2004-
05) (stating that an applicant for certain licenses shall pay a $5 hearing fee and “is liable for no other
fee other than the annual license fee”), and TEX. FAM. CODE ANN. 4 110.002(b) (Vernon Supp.
2004-05) (stating that clerk may collect $15 fee for filing certain suits, petitions or motions involving
parent-child relationship, but “[n]o other filing fee may be collected or required” for such actions).
Nevertheless, section 411.081(d) expressly states that the petition may be filed on payment of
$28 to the clerk. TEX. GOV’T CODE ANN. § 411.081(d) (Vernon 2005). From the statute’s plain
language, a clerk may not condition filing the petition on the payment of any fee other than the $28
fee expressly mentioned in the statute.
Furthermore, while section 411.08 1(d) precludes a clerk from requiring additional fees before
filing the petition, other statutes preclude a clerk from assessing original civil petition filing fees for
collection at a later time. A clerk must collect the clerk’s fee for filing an original petition at the time
‘But see Act of May 27,2005,79th Leg., R.S., H.B. 3093, 5 3 (to be codified at TEX.GOV’TCODEANN. 9
411.081(d)) (Enrolled, awaiting Governor’s approval).
Mr. Carl V. Reynolds - Page 4 (GA-0330)
a suit or action is filed. Id. 0 5 1.317(a) (fee for district clerk’s services must be collected at the time
a civil action or suit is filed); TEX. Lot. GOV’T CODEANN. 0 118.053(a)-(b) (Vernon 1999) (county
clerk’s fee for filing original action in a county civil court is due at the time the cause is filed). Other
fees are also collected at the time a civil suit or action is filed. See, e.g., TEX. GOV’T CODEANN.
9 51*317(b)(4) (v emon 2005) (records management and preservation fee); TEX. LOC. GOV’T CODE
ANN. 0 291.008 (Vernon 1999) (optional courthouse security fee in civil cases). These statutes, in
conjunction with section 411.08 l(d), do not allow a clerk to assess filing fees in addition to the $28
fee either at the time of filing or later. Had the legislature intended to allow clerks to assess or
collect other filing fees, it could have written section 411.081(d) to say so. We conclude that the
plain language of section 411.081(d) does not authorize any fees for filing the petition other than the
statute’s $28 fee.
Generallywe construe anunambiguous statute as written. McIntyre, 109 S.W.3d at 745. The
Texas Supreme Court has indicated that only“exceptiona1 circumstances”might warrant construing
an unambiguous statute other than as written. See Fitzgerald v. Advanced Spine Fixation Sys., Inc.,
996 S.W.2d 864, 865-66 (Tex. 1999). The Request Letter directs our attention to an entry in the
House Journal for the Seventy-eighth Legislative Session regarding fees charged for filing a petition
for an order of nondisclosure:
STATEMENT OF LEGISLATIVE INTENT
A petition filed pursuant to the terms of this act should be
filed as an ex parte petition on the civil docket of the court that
originally granted the deferred adjudication. In addition to the $28.00
fee specified in the bill, the clerk should also assess the same fees that
would otherwise apply to the tiling of a civil petition.
Terry Keel, Chair
House Committee on Criminal Jurisprudence
H.J. of TEX., 78th Leg., R.S., 4586 (2003) (the “journal entry”). The journal entry clearly reflects
the representative’s understanding that the bill would authorize fees for filing an original petition in
a civil matter in addition to the $28 fee. However, neither the journal entry nor its content was
discussed during floor debates in the House on the date of the journal entry, nor were comparable
statements made in subsequent Senate floor debates. See Debate on Tex. S.B. 1477 on the Floor of
the House, 78th Leg., R.S. (May 28, 2003) (tape available from House Video/Audio Services);
Debate on Tex. S.B. 1477 on the Floor of the Senate, 78th Leg., R.S. (May 3 1,2003) (tape available
from Senate Staff Services Office). In contrast to the journal entry, the bill analysis and the fiscal
note issued for Senate Bill 1477 as enrolled both contemplate only the $28 fee. SENATECOMM.ON
CFUM.JUSTICE, BILLANALYSIS,Tex. S.B. 1477,78th Leg., R.S. (2003) (stating that petition may be
filed upon payment of $28 fee); FISCALNOTE, Tex. S.B. 1477,78th Leg., R.S. (2003) (mentioning
only the $28 fee in assessing state and local fiscal impact). We do not believe that the legislative
history of section 411.081(d) reveals “extraordinary circumstances” that would compel construing
section 411.08 1(d) other than as written. See Fitzgerald, 996 S.W.2d at 865-66. As section
Mr. Carl V. Reynolds - Page 5 (GA-0330)
411.081(d) currently provides, a clerk may not condition the filing of a petition for an order of
nondisclosure upon payment of a fee other than the $28 fee expressly authorized by the section.
However, as stated earlier, during the recent legislative session both houses passed House
Bill 3093, which will revise section 4 11.08 1(d) provided it receives the Governor’s approval. House
Bill 3093 expressly authorizes a clerk to collect not only the $28 fee, but also “any other fee that
generally applies to the filing of a civil petition.” See Act of May 27,2005,79th Leg., R.S., H.B.
3093, $ 3 (to be codified at TEX. GOV’T CODEANN. $ 411.081(d)). The effective date of House
Bill 3093 is September 1, 2005. Id. 0 6. Consequently, assuming House Bill 3093 receives the
Governor’s approval, as of September 1,2005, a clerk may require payment of a $28 fee in addition
to other fees generally applicable to the filing of a civil petition to file a petition for an order of
nondisclosure.
Your office’s second question about the proper court to entertain a petition for an order of
nondisclosure is based on the presumption that section 411.081(d) proceedings might be classified
as civil in nature. The statute states that the petition is to be filed in the court that ordered deferred
adjudication originally. TEX. GOV’T CODEANN. 9 4 11.08 1(d) (Vernon 2005). However, a number
of the courts that may order deferred adjudication have only criminal jurisdiction. See, e.g., id.
$9 25.0633(c) (Denton County Court at Law No. 1 does not have civil jurisdiction other than in
juvenile matters), 25.0634(b) (Denton County Criminal Court does not have civil jurisdiction),
25.2223(a) (Tax-rant County Criminal Court does not have civil jurisdiction) (Vernon 2004). Your
office asks where the petition for an order of nondisclosure should be filed when the court that
originally ordered deferred adjudication does not have general civil jurisdiction.
Regardless of whether the proceeding may have some civil attributes, section 411.081(d)
expressly requires the court that originally ordered deferred adjudication to hear the petition and, if
appropriate, issue the order for nondisclosure. Id. 0 411.081(d) (Vernon 2005). Such a court
necessarily has jurisdiction to entertain the person’s petition for nondisclosure under section
411.081(d), regardless of the court’s usual jurisdiction. See Exparte Myers, 24 S.W.3d 477,480
(Tex. App.-Texarkana 2000, no pet.) (trial court jurisdiction in special statutory proceedings is
determined according to terms of the statute).
Mr. Carl V. Reynolds - Page 6 (GA-0330)
SUMMARY
Currently, a clerk may not condition the filing of a petition for
an order of nondisclosure upon payment of a fee other than the $28
fee expressly authorized by section 411.08 l(d) of the Government
Code. The court that placed a person on deferred adjudication
community supervision has jurisdiction to entertain the person’s
petition for nondisclosure under section 411.08 l(d).
Attome$&wf& of Texas
BARRY R. MCBEE
First Assistant Attorney General
DON R. WILLETT
Deputy Attorney General for Legal Counsel
NANCY S. FULLER
Chair, Opinion Committee
William A. Hill
Assistant Attorney General, Opinion Committee