Cheung v. United States ( 2021 )

In the United States Court of Federal Claims
No. 18-48C
Filed: August 27, 2021
Reissued: December 6, 20211
* * * * * * * * * * * * * * * * ** *
JIM W. CHEUNG, *
*
CHRISTOPHER D. KOS, *
CRAIG P. MILLER, *
*
JACOB O. ONEWOKAE, and *
SEAN E. WRIGHT, *
*
Plaintiffs, *
v. *
*
UNITED STATES, *
*
Defendant. *
* * * * * * * * * * * * * * * * ** *
David Ricksecker, McGillivary Steele Elkin LLP, Washington, D.C., for plaintiffs.
With him were Gregory K. McGillivary, T. Reid Coploff, and Matthew D.
Purushotham, McGillivary Steele Elkin LLP, Washington, D.C..
Daniel B. Volk, Trial Attorney, Commercial Litigation Branch, Civil Division, United
States Department of Justice, Washington, D.C., for defendant. With him were Reginald
T. Blades, Jr., Assistant Director, Commercial Litigation Branch, Martin F. Hockey, Jr.,
Acting Director, Commercial Litigation Branch, and Brian Boynton, Acting Assistant
Attorney General, Civil Division, United States Department of Justice, Washington, D.C.
OPINION
HORN, J.
Plaintiffs Jim W. Cheung, Christopher D. Kos, Craig P. Miller, Jacob O. Onewokae,
and Sean E. Wright, “on their own behalf and on behalf of others similarly situated,”
1 This Opinion was issued under seal on August 27, 2021. The parties were given the
opportunity to propose possible redactions, but no redactions were proposed. The parties
were also given the opportunity to review the spreadsheets attached to this Opinion. The
time it took to review and verify the spreadsheets accounts for the delay between when
the Opinion was issued under seal and when the Opinion was reissued. The original
Opinion is hereby unsealed and reissued without redaction.
employees of the United States Department of Homeland Security, Immigration and
Customs Enforcement (ICE), filed a complaint in the United States Court of Federal
Claims alleging violations of the Fair Labor Standards Act of 1938 (FLSA), as amended,
29 U.S.C. §§ 201-219 (2018) against the United States. The named plaintiffs each work
as a Deportation Officer (DO) in ICE’s Enforcement and Removal Operations (ERO), St.
Paul Field Office, in Ft. Snelling, Minnesota. Plaintiffs had been placed by ICE in on-call
status while monitoring the after-hours duty phone and were paid Administratively
Uncontrollable Overtime (AUO) compensation for that work. See 5 U.S.C. § 5545(c)(2)
(2018); 5 C.F.R. § 551.431(b) (2021). Plaintiffs’ complaint alleges two counts: (I) failure
to pay FLSA overtime under section 7(k) of the FLSA, 29 U.S.C. § 207(k), and (II) failure
to comply with the provisions of Title 5 regarding scheduled overtime. In Count I, plaintiffs
also allege that, although plaintiffs are compensated for time spent actively working while
monitoring the duty phone, “Defendant is required, under the FLSA, to pay plaintiffs, and
those similarly situated, for all time spent in a standby status. 5 C.F.R., § 551.431(a); 29
C.F.R. § 553.221(d).” Plaintiffs contend that
[d]efendant has violated, and continues to violate the FLSA by failing and
refusing to compensate plaintiffs and other similarly situated employees for
hours of work when plaintiffs, and those similarly situated, spend
monitoring, but not actively responding to, the night phone, as they are so
restricted that their time cannot be effectively used for their own purposes.
Plaintiffs allege in Count I: “All of the time that plaintiffs spend monitoring the night phone
during the scheduled night phone shifts constitutes compensable hours of work.” Plaintiffs
also allege in Count I: “Pursuant to 29 U.S.C. § 216(b), plaintiffs are entitled to recover
liquidated damages in an amount equal to their back pay damages for the defendant’s
failure to pay overtime compensation.”
In Count II, plaintiffs allege: “Defendant schedules plaintiff deportation officers, and
those similarly situated, for shifts spent monitoring and responding to the night phone
months in advance of the actual shifts.” Plaintiffs also allege in Count II: “The Office of
Personnel Management regulations require that work that should have or could have
been scheduled in advance to be treated for pay purposes as if it was scheduled in
advance of the administrative workweek. 5 C.F.R. § 610.121(b).” Plaintiffs further allege
in Count II that “[d]efendant has violated, and continues to violate Title 5 of the U.S. Code
by compensating plaintiffs for the time that they spend responding to calls on the night
phone as administratively uncontrollable overtime and not regular overtime work.”
For both counts, plaintiffs contend that “[p]ursuant to the Back Pay Act, 5 U.S.C.
§ 5596, plaintiffs are entitled to recover interest on their back pay damages for the
defendant’s failure to pay them overtime compensation.” In addition, they claim that
“[p]laintiffs are entitled to recover attorneys’ fees and costs under the Back Pay Act, 5
U.S.C. § 5596 as well as other applicable laws and regulations” for these claims.
After the defendant filed an answer to the complaint, the parties filed cross-motions
for partial summary judgment on the issue of liability. The court’s Order denied the cross-
motions for partial summary judgment and concluded: “Careful review of the totality of the
record currently before the court reveals significant differences regarding important
material facts relevant to reaching a decision.” Therefore, the court ordered the case to
2
proceed to trial. Prior to the trial, the parties filed a joint motion for partial bifurcation, which
stated, in part, “[t]his proposal would not result in a complete bifurcation of damages.
Specifically, the parties agree that the upcoming trial should include a resolution of exactly
which days and hours—by date and time—were allegedly not paid correctly.” The court
granted the parties’ joint motion to partially bifurcate the issues for trial, as requested,
stating: “Payroll computation shall be deferred until after the upcoming trial, however, the
parties shall present evidence identifying the dates and hours in dispute.”
During the trial, each of the five plaintiffs testified, as did two ICE supervisors for
the Criminal Alien Program (CAP) team. Subsequently, plaintiffs and defendant filed post-
trial briefs and plaintiffs filed a reply. The trial closing argument also revealed a
disagreement between the parties regarding the appropriate timeframe relevant to the
determination of liability. Therefore, the parties were directed to and filed a supplemental
filing to address the issue in which the parties stated that they “were unable to reach a
joint conclusion as to the appropriate way to answer the Court’s question and to identify
the date range for liability in this case.” The parties each provided their own suggestion
as to the appropriate time frame.
Plaintiffs argue that the relevant timeframe should begin May 1, 2017, as plaintiffs
identified in the complaint, and that the parties agreed “for the purposes of liability, to limit
the trial to the time-period through the end of 2019,” but “excluding the period during which
the paid ERO 2.0[2] overtime shifts were in place.” Plaintiffs assert that the “trial record
demonstrates that the ERO 2.0 shifts when the duty phone was staffed with paid officers
24 hours per day occurred from June 5 to July 15, 2017.” Plaintiffs acknowledge that
“[t]here is, of course, no liability for the time period that the duty phone was staffed and
paid 24 hours per day because all of the time that the plaintiff Deportation Officers were
responsible for the duty phone were compensated.” (emphasis in original). Plaintiffs
conclude, therefore, that “the appropriate time period for the Court to determine liability in
the trial is from May 1 to June 4, 2017 and from July 16, 2017 to December 31, 2019.”3
Defendant states that “the relevant date range to determine liability remains as
indicated by the plaintiffs’ complaint: May 1, 2017, through the present.” Defendant
asserts “through the present” as the relevant timeframe in its portion of the December 1,
2020 status report, despite filing a joint status report with plaintiffs on November 19, 2019
indicating: “The parties will present evidence on damages through December 31, 2019 at
trial. In the event that the Court finds in favor of plaintiffs on the issue of liability, the parties
will attempt to stipulate on any damages occurring after December 31, 2019.” In a
December 1, 2020 joint status report, defendant states that the court should examine the
ERO 2.0 testing period for liability because the time period is at issue in the complaint.
2Throughout the trial, and in the parties’ post-trial briefings, a period of time is referenced,
which was called ERO 2.0. The parties stipulate during that period “the office tested and
evaluated various initiatives with the goal of improving its operations” in 2017.
3Although the complaint states that the appropriate timeframe should be “since May 1,
2017,” the parties agreed to limit the appropriate timeframe to May 1, 2017 until December
31, 2019 for the purpose of discovery and trial. Defendant appears to walk back on that
agreement by indicating later that the appropriate timeframe continues to the present.
3
Defendant, however, argues that, “[r]ather, for those dates when the parties agree that
plaintiffs had no responsibility for the night phone, a determination of no liability is
appropriate, regardless of whether the Court rules in favor of the plaintiffs or the
Government as to other dates.” The court’s finding of the duration of ERO 2.0 is discussed
below. The relevant time frame for determining liability is May 1, 2017 through December
31, 2019 because the parties presented evidence only from May 1, 2017 through
December 31, 2019. When reviewing the testimony and exhibits in the record, the court
also asked the parties to address the “days and hours–by date and time” findings which
the parties had asked the court to address. After reviewing the trial record, including the
joint stipulations, the testimony, and admitted exhibits, the court prepared a detailed set
of spreadsheets based on the information in the record and identified multiple
inconsistencies regarding which the parties were asked to comment with citations to the
record. After reviewing the parties’ input, the court prepared a detail spreadsheet of the
court’s post-trial findings on the “days and hours–by date and time” for which the plaintiffs
were allegedly not paid correctly. The detailed spreadsheets on the court’s findings are
attached to this Opinion.
FINDINGS OF FACT
The five named plaintiffs are employed, and have been employed at least since
May 1, 2017, each as DOs at ICE in the ERO in St. Paul, which covers a “five-state area
of responsibility,” including Minnesota, North Dakota, South Dakota, Nebraska, and Iowa.
According to the DO Position Description, the “Major Duties and Responsibilities” of a DO
are
to perform law enforcement duties to investigate, identify, locate, arrest,
detain, prosecute, and remove foreign nationals who pose a threat to
national security and public safety, as well as those that enter the United
States illegally with the intent to undermine the integrity of the nation’s
immigration laws and border control efforts.
The parties stipulated that “DOs interview witnesses and interrogate suspects, investigate
citizenship status, make arrests, transport suspects, and plan, coordinate, and execute
deportations, among other duties.” The parties stipulated that “[t]he exact nature of a DO’s
day-to-day responsibilities depends on a variety of factors, including the office in which
the DO works and the team to which the DO may be assigned.”
Although none of the named plaintiffs were assigned to the CAP team, the plaintiffs
support the CAP team by monitoring the duty phone after hours. The responsibilities of
the CAP team include answering the “duty phone.” The duty phone is also referred to as
the “night phone” and the “day phone,” depending on the shift covering the duty phone.
During the trial, the parties often referred to the duty phone as the night phone. The court
will refer to the assignment as monitoring the duty phone because, on weekends and
holidays, as discussed below, the overtime duty to monitor the phone was not limited to
a time of day. According to the joint stipulations filed by the parties, the CAP team is
responsible for screening non-citizens who “have been arrested and booked into various
jails and prisons, assess[ing] their immigration status, and tak[ing] appropriate action for
those who are in the country unlawfully.” (brackets added). The parties stipulated that
“ERO St. Paul has operated a ‘night phone’ system for several years,” and the 2009
4
Standard Operating Procedure (SOP) “originally characterized the after-hours duty
coverage as being ‘in support of the Criminal Alien Program.’”4 The 2016 SOP later
characterized the duty phone “to reflect a broader scope,” including more than just CAP
team members to staff the duty phone after-hours, by stating, “an entire sub-office can
elect to assume the after-hours duty rotation for more than a 24-hour period.” The
responsibilities of a DO monitoring the duty phone, according to the “Implementation of
After-Hours On-call Duty Rotation and Responsibilities” letter of intent signed by the Field
Office Director Scott Baniecke on October 17, 2017 were:
• Picking up detainees is a standard expectation, and will be
accomplished as is practicable and in accordance with current
enforcement priorities and policies.
• ERO mission needs and protection of public safety are paramount
and should be the primary consideration in determining the
appropriate law enforcement response. Personal inconvenience to
the DO on-call is generally not an acceptable reason to avoid or
delay making the timely pick-up of a detainee or to take other
appropriate action.
• If a DO determines that a pick-up is not practicable, he/she will notify
the SDDO [Supervisory Detention and Deportation Officer (SDDO)],
annotate log with the reason, and refer case to an at-large SDDO.
• A caged vehicle will be available for these pick-ups.
• DOs will be assigned after-hour duty rotations based on reverse-
seniority.
(emphasis omitted) (brackets added). The 2017 SOP sets out the expectations and
requirements for DO employees. The 2017 SOP includes the following statement:
Personal inconvenience to the DO on-call is generally not an acceptable
reason to avoid or delay making the timely pick-up of a detainee or to take
other appropriate action if a DO determines that a pick-up is not practicable,
he/she will notify the SDDO, annotate log with the reason, and refer case to
an at-large SDDO.
(emphasis in original).
According to the joint stipulations filed and agreed to by the parties, “[e]ffective
October 1, 2017, the Ft. Snelling office implemented new shifts, which kept the office
staffed with DOs on regular shifts through Midnight on non-holiday weekdays, rather than
4 P.M.” when the office had previously closed. The following is the overtime duty phone
schedule outlined to begin on October 1, 2017 in the ERO in St. Paul:
Tuesday: 12:00 A.M. to 7:00 A.M.
Wednesday: 12:00 A.M. to 7:00 A.M.
4 The SOP was revised multiple times during the time period at issue in the above-
captioned case. The court refers to both the 2016 and 2017 SOPs in the findings of fact.
5
Thursday: 12:00 A.M. to 7:00 A.M.
Friday: 12:00 A.M. to 7:00 A.M.
Saturday: 12:00 A.M. to 7:00 A.M.
Saturday 7:00 A.M. to Sunday 7:00 A.M.
Sunday 7:00 A.M. to Monday 7:00 A.M.
Two officers are assigned to monitor the duty phone for each after-hour shift. According
to Supervisor Dustin Halverson, the duty phone shifts are assigned “at least three months
in advance.” Mr. Cheung testified that the duty phone schedule used to be sent “a year
out,” but that now “they schedule it out for two or three months.” Mr. Onewokae testified
that “[s]omeone on management usually assigns or schedules us two months out” to
monitor the duty phone. Mr. Miller testified that shifts to monitor the duty phone are
scheduled “months” in advance. Mr. Kos testified that the duty phone schedule is set
“three months in advance,” but that “it used to almost be out six months to a year.” Mr.
Wright testified that the duty phone shifts were scheduled “[p]ossibly” more than one
month in advance.
All five named plaintiffs testified at the trial, as did two supervisors, Supervisors
Dustin Halverson and Jennifer Skwira, to describe the duty phone program and comment
on the program. Each witness offered input on the issues raised in plaintiffs’ complaint.
The descriptions below of each witness and certain relevant input at trial is summarized
and reflected and is applied to the relevant law in the discussion portion of this Opinion.
Supervisor Halverson
Supervisors Halverson and Skwira, who provided supervisory coverage on a
weekly basis for the after-hours coverage of the duty phone, were supervisors on the CAP
team who testified at the trial. Supervisor Halverson described the duty phone as “the
after-hours phone that our local law enforcement partners call typically when they have a
foreign-born individual that they have booked into custody, and they will contact us via
our duty phone for our officers to determine their alienage and removability.” Supervisor
Halverson also testified that there “is a physical phone in our office, and typically that
phone is then forwarded to whichever on-call officer is assigned to that specific day.”
Supervisor Halverson testified that the responsibilities of DOs who are monitoring the duty
phone as
monitoring any incoming calls from our law enforcement partners via the
after-hours duty phone. They’re responsible for responding to those
telephone calls appropriately, and at times that could mean if they received
a call from a law enforcement agency that required -- regarding a release,
they would be required to respond to that call and pick up the individual from
the local jail. They would be -- they’re responsible also for documenting any
calls that they receive via the after-hours duty phone in our call logs. And
that’s all I can think of.
When asked by plaintiffs’ counsel “what kind of information do you expect that officer to
gather” when the officer answers the duty phone, Supervisor Halverson testified that the
6
DO would ask for the individual in custody’s “name, date of birth, if there’s an FBI [Federal
Bureau of Investigation] number or any sort of identifying number, an A [sic] number,
sometimes a law enforcement partner has that as well. They would ask what that
individual is in custody for, what they were arrested for.” (brackets added). After gathering
that information, Supervisor Halverson testified: “If it was somebody that was amenable
to removal or to be put into proceedings, I would expect that they would place a detainer
on that individual with the local law enforcement agency.” Supervisor Halverson described
a detainer as “a request to the law enforcement partner to notify us upon the alien’s
release.”
Supervisor Halverson’s testimony indicated that “in the past, when a law
enforcement agency honored a detainer, they typically would give us up to 48 hours to
pick up that individual,” but that “[n]ow, we don’t get that 48 hours” and “our deportation
officers are typically given a short period of time.” When asked by plaintiffs’ counsel “[s]o
is it an expectation that officers assigned the night phone be responsible for and make
pickups like you’re describing?” Supervisor Halverson responded, “[y]es.” Supervisor
Halverson testified that he expected a DO to have “their government vehicle, their firearm,
their OC spray, a baton, handcuffs, handcuff key, their cell phone, things like that.” When
asked by plaintiffs’ counsel “do you expect them to be in a state of readiness in order to
perform a pickup if necessary?” Supervisor Halverson testified: “Yes. I mean, I don't
expect them to be sitting at home wearing all of their gear, but I expect that if they received
a call about a release, that they would have their gear available and be able to respond
in a reasonable amount of time.” When asked by plaintiffs’ counsel, “if an officer does not
have a take-home government vehicle, what would you expect them to do?” Supervisor
Halverson answered:
We have take-home vehicles -- or excuse me, we have government
vehicles available in our office. When somebody is assigned to the duty
phone, it’s incumbent upon them to inform their supervisor that they don’t
have a government vehicle to take home and they have the duty phone, so
that supervisor can make sure that there is a vehicle available for them that
they can choose to take home with them, or they can leave it at the office
and if there was a release, they could drive in to the office and pick up the
vehicle and drive it to the facility to pick up somebody. But there’s always a
vehicle available to the officer to either take home or in the office.
Supervisor Halverson also answered that officers cannot use a personal vehicle for a
pickup.
Supervisor Skwira
Supervisor Skwira’s testimony indicated that the duty phone is “a tool for our law
enforcement agencies to notify us or call us if they have someone in custody or
someone’s being released, but it’s a tool so they can connect with us.” Regarding the
expectation of a DO to perform a pickup and whether the policy had changed recently to
require pickups, Supervisor Skwira testified: “No, it’s always been an expectation. Even
back when I was a DDO, we did pickups in the middle of the night.” Regarding the
expectations of a DO on duty, plaintiffs’ counsel and Supervisor Skwira had the following
exchange on cross-examination:
7
Q. Okay. For the officers that are scheduled to have the night phone either
from 12:00 a.m. to 7:00 a.m. on a weekday, or the 24-hour period on the
weekend or a holiday, you expect them to be ready to answer the duty
phone?
A. I expect them to answer the phone unless there’s a reason they can’t.
Q. You expect them to be ready to answer the phone?
A. I expect them to answer if they can. If they’re -- if they’re sleeping and
-- I mean, they should -- being ready, I guess I’m getting confused with
ready, because you make it sound like they should be sitting at a table with
their phone. You know, that’s not exactly how it is on the after-hours phone.
They could be sleeping, they could be out and about, but if the phone comes
in, they need to answer it if they can. If they can’t, then it goes to voicemail.
They just need to answer it and take action on that in a reasonable time, but
they only have to do the phone or do a pickup. They don’t have to do
ACRIMe[5] or any other duties that are along with someone who is on shift.
Plaintiffs’ counsel and Supervisor Skwira had the following exchange on cross-
examination regarding the procedure for when a call comes in:
Q. Do you expect them to be able to perform research in order to properly
respond to an incoming call on the duty phone?
A. Yes.
Q. And do you expect that research to be done on a laptop and looking at
these various databases that they have access to?
A. No, it doesn’t have to.
Q. Okay. Can it be through the laptop -- the databases on their laptop?
A. It can, yes.
Q. And would you leave that to the judgment of the officer on duty for the
night phone shift that we’re talking about to perform that research?
A. Yes.
Q. Can an officer ever have a post of duty when they’re working that is not
at the office?
5 When asked the meaning of the acronym ACRIMe, Supervisor Halverson testified, “I’m
sorry. I don’t know what the acronym stands for,” nor did Supervisor Skwira testify to the
definition of the acronym. It appears the acronym ACRIMe may stand for “Alien Criminal
Response Information System,” according to ICE’s website. DHS/ICE/PIA-020 Alien
Criminal Response Information Management System (ACRIMe), U.S. IMMIGRATION AND
CUSTOMS ENFORCEMENT, https://www.dhs.gov/publication/dhsicepia-020-alien-criminal-
response-information-management-system-acrime (last visited Dec. 6, 2021).
8
A. I don’t know.
Q. Well, earlier in your testimony you stated that their post of duty would be
the office.
A. Well, yes. I’m sorry. I thought you said other.
Q. Is there any other location where it could be?
A. I don’t know, no.
At the trial, each of the named plaintiffs testified. The testimony offered by the five
plaintiffs varied, some was somewhat anecdotal, tentative, and inconsistent with other
testimony in certain respects. Each plaintiff addressed their individual concerns about
what they could or thought they could not do while monitoring the duty phone, what they
might have done while not assigned to monitor the duty phone, and how each plaintiff
dealt with their duty phone responsibilities.
Mr. Cheung
At the time of trial, Mr. Cheung testified that he was scheduled to work his regular
shift Monday through Friday from 7:00 a.m. to 3:00 p.m., and any overtime in addition to
that schedule. Since October 2019 and through the time of the trial, Mr. Cheung had been
assigned to the “Nondetained/ATD [alternative to deportation] unit” in which Mr. Cheung
testified that his role was to “monitor GPS and telephonic check-ins for individuals that
have been released from immigration custody.” (brackets added). Prior to his assignment
on the nondetained and alternative to deportation unit, Mr. Cheung was on the “detention
custody team,” in which he was “responsible for bringing any detainees into our office so
they could continue their immigration hearings and interviews with other officers” as well
as transporting individuals to the “field office from their facility” where ICE-detained
individuals are held. Mr. Cheung also occasionally worked at the “bond window” during
his regular shifts, which is the reception window in which ICE “deal[s] with individuals who
come to our office with questions or check-ins.” (brackets added).
When asked by plaintiffs’ counsel how monitoring the duty phone fits in with his
job duties and responsibilities, Mr. Cheung testified at trial that the duty phone is “part of
our duties of locating, identifying and arresting individuals that have violated U.S.
immigration law.” Mr. Cheung testified that the local law enforcement agencies call the
duty phone number “to notify us [ICE DOs] that a foreign-born individual has come into
their custody and from there we are determining if these are individuals that we would like
to arrest and put them in immigration proceedings.” (brackets added).
Mr. Cheung testified that when a call comes in “notifying us that there is a pickup,
I would start my computer to make sure that this individual is a number that I can arrest.
Once I’ve got that, I let the agency know that I am on my way.” Regarding the number of
calls plaintiffs received, Mr. Cheung testified that the “[l]ow end would be two or one. One
or two calls. High end would be maybe four or five, or more.” When law enforcement
called the duty phone, Mr. Cheung testified that the agents provided the DOs with the
names of the arrested individuals, “the date of birth, FBI number, what they are arrested
for, sometimes they give us the alien registration number.” Mr. Cheung testified “I always
9
respond to the calls. I’m assuming if you don’t respond to the calls, you would get -- they’ll
write you up or some type of punishment for not doing your job.”
Mr. Cheung had a “government-issued laptop” because “[i]t’s a necessity to -- for
my duties as when I’m on standby with the night phone. It helps me conduct records
checks determining whether the individual -- who the individual is.” On the laptop, Mr.
Cheung testified that he uses a government-issued laptop to run “the individual’s name
through their FBI number to see if we ever had contact with them. Also I need the
computer to issue detainers that an individual is somebody we would like to arrest.” Mr.
Cheung also testified that he may contact the ICE resource, Law Enforcement Service
Center (LESC), to provide information about individuals who have been captured, and
that the LESC has “some databases I do not have, and I like to double check my work. I
would call them just to verify if they have the same information.” When asked by
defendant’s counsel whether “there are some databases that you [Mr. Cheung] have
access to that LESC does not have access to,” Mr. Cheung answered, “I believe so, yes.”
Mr. Cheung testified that he has to have internet access when monitoring the duty phone
because “[t]he majority of the databases are accessed through the Internet. There is [sic]
a couple of databases that we can access -- well, it’s still through the -- it’s in our network,
we still have to connect through the Internet for that to happen.” When defense counsel
asked Mr. Cheung whether he could “turn on your government cell phone and make it
into a hotspot to get WiFi access remotely for your laptop,” Mr. Cheung testified “I believe
so, yes” and “I may have done it once before when I was on the fugitive team.”
If ICE has a detainer on an individual, Mr. Cheung testified, “these individuals are
being released and that’s when we have to respond immediately to those specific
pickups.” Mr. Cheung testified also that a detainer “is a request to that local law
enforcement agency to hold that individual until we can arrive to their facility and place
that individual under arrest.” The equipment Mr. Cheung has with him when he performs
a pickup is his “service weapon, my duty belt, handcuffs, handcuff key, my credentials,
my secondary service weapon.” Mr. Cheung testified regarding whether he would put his
gear on while monitoring the duty phone, “I wouldn’t have my service weapon on me with
my kids around me.” Mr. Cheung testified that, after he determined a pickup would be
appropriate, he does the following:
Once I get off the phone, I go into my bedroom and change into my law
enforcement attire. And then I would get in my vehicle, drive to the Fort
Snelling Field Office and get into a government caged vehicle and then from
there I would drive to that local law enforcement agency.
Mr. Cheung testified that he lives “[a]pproximately 25, 30 minutes” away from the office.
When asked how far the detention facilities for ICE are from the ERO St. Paul office, Mr.
Cheung testified, “[t]he Freeborn County Jail is approximately two, two and a half hours
away. Sherburne County is approximately an hour, hour and a half away. I believe the
Carver County Jail is approximately 45 minutes, an hour away. And Kandiyohi, that’s quite
a while, maybe two and a half -- three hour -- two and a half mile [sic] drive without traffic.”
Mr. Cheung testified that once he arrives at a detention center, he provides “detention
paperwork” “called an I-203,” which he believes is “for billing purposes.” After dropping
10
off the individual and paperwork, he would “drive back to the office, drop the vehicle off,”
and
go to my desk and prepare information for the next business day to let the
CAP team know that I took somebody in custody, notify them that on
Monday morning they need to set up a transport for that individual to come
into our office so that individual can be processed.
Mr. Cheung testified:
Due to the current political atmosphere, they [local law enforcement] don’t
honor our detainers. What they do now is do a courtesy call letting us know
this individual is in the process of being released from their custody, and if
we are -- wanted to take this individual into custody, we need to arrive at
their facility prior to him being released.
(brackets added). Mr. Cheung testified that law enforcement is not honoring detainers,
but that it has not always been the case as, “in the past, the facilities would hold onto the
individual. If there was a detainer placed by our agency, the facility would hold that
individual until the next business day.” When defendant’s counsel asked Mr. Cheung if
there have been “any significant changes or trends in 2020 recently that are different than
previous years with respect to call volume,” Mr. Cheung responded: “Yes. A lot of the
local law enforcement agencies are not calling us on new bookings during the night
phone. I don’t know about the day phone, but during the night phone. I believe that’s why
the volume of calls has dropped.”
Mr. Cheung offered a number of statements of how assignment of the duty phone
has worked, including:
It restricts me from partaking into [sic] activities I normally do on my day off.
So essentially I feel like I am working when I am working during this time. It
prevents me from taking my kids to -- taking my kids to the zoo, the science
museum, going to the family cabin. It prevents me from partaking in my
personal hobbies that I like to do on my days off. It essentially restricts me
from me partaking in activities I normally do on my day off.
Mr. Cheung testified regarding monitoring the duty phone on weekends, “[f]or both days,
I wouldn’t -- I would not leave my home. That’s my workstation. I would stay at home until
my shift is over.” Regarding accommodations to their personal life a DO must make while
monitoring the duty phone, Mr. Cheung testified:
If my wife is out of town, or has prior engagements on the weekend, or
weekday, I need to find child care during that time. If a call comes in of a
release and that individual has to be picked up, I have to leave my home to
pick them up, so a babysitter has to be at my home at those times.
Regarding a DO’s ability to sleep while monitoring the duty phone, Mr. Cheung testified,
“I wouldn’t be able to sleep, I would be interrupted with phone calls and I would not get a
good night rest.”
11
When defense counsel asked Mr. Cheung, “[a]re you aware of any written directive
or order that says you must remain in any fixed location during your night phone duty,”
Mr. Cheung responded, “I do not believe so.” Mr. Cheung testified to second-hand
information that “[t]here was a time when I was told by our union representative that
management individual -- an individual -- a management officer stated that we’re not
allowed to mow our lawns during the night phone.”
While monitoring the duty phone, Mr. Cheung also testified that he “browses the
Internet,” watches television, sleeps, plays with his children, and does “tidy up the house.”
When the duty phone is forwarded to his partner while monitoring the duty phone, Mr.
Cheung stated, “I would run errands, personal errands, yes. But I would still have the
phone on, I mean, just in case an emergency would arise, or if an officer -- in this case
Officer Holien -- needed assistance.”6 Mr. Cheung also testified he had monitored the
duty phone at a location other than his home: “many years before we had to do pickups,
I have done it I believe at a friend’s house one time. Not for the whole night, but just for a
few hours. But at that time, we weren’t required to do pickups.” Mr. Cheung testified that
he has left his house once for ten to fifteen minutes while monitoring the duty phone:
It was during the beginning of a snow blizzard and I realized I had ran out
of milk for the kids so I quickly ran to the store, which is down the street, to
pick up milk. With that being said, I wasn’t planning to do a pickup that shift,
due to the Minnesota State Patrol stated that due to the road conditions,
travel is not advised, and I believe a few hours later my supervisor also
agreed that we should not be doing transports on that day.
Mr. Onewokae
At the time of trial, Mr. Onewokae was scheduled to work Monday through Friday
from 6:00 a.m. to 2:00 p.m., and any overtime generally would be in addition to that
schedule.7 Since October 2019, Mr. Onewokae had been assigned to the detention team
of ICE ERO in St. Paul. In this role, Mr. Onewokae testified at trial that his responsibilities
were to “work in the detention room a couple of days a week” to fingerprint non-citizens
as well as “do jail visits for people that are in our custody just to make sure we’re abiding
by the national detention standards [and] [r]espond[ing] to detainee requests.” (brackets
added). Prior to October 2019, Mr. Onewokae was assigned to the “IHP[8] CAP team” in
which he would “infer [sic] foreign-borns in jails and also in prison, determine alienage
and removability and serve immigration documents,” and “[t]ake sworn statements.”
6 Officer Holien is not a named plaintiff in the above-captioned case.
7As detailed above, the shifts for monitoring the duty phone were from midnight until 7:00
a.m. during the weekdays. Mr. Onewokae was still responsible for monitoring the duty
phone while on his regular shift, from 6:00 a.m. until 7:00 a.m.
8 Mr. Onewokae did not define the meaning of the acronym “IHP.” It appears that the
acronym IHP may stand for the “Institutional Hearing Program,” according to a Fact Sheet
from the United States Department of Justice, Executive Office for Immigration Review.
U.S. DEP’T OF JUSTICE, FACT SHEET: INSTITUTIONAL HEARING PROGRAM (January 2018).
12
To set up in order to monitor the duty phone, Mr. Onewokae testified that he has
his “work-issued cell-phone and then I have my work-issued laptop and forms, like a call
log and my computer turned on.” Mr. Onewokae testified that he sets up his laptop and
workstation in the basement “[s]o I don’t disturb my wife and children.” Mr. Onewokae
testified he uses the work-issued cell-phone “to receive calls from the jails or from the . . .
jails or the local PD [police department] or the Law Enforcement Service Center. I use my
laptop to issue detainers, to do records checks.” (brackets added). Mr. Onewokae testified
that, when a call comes in,
usually they [local law enforcement] give you a name of someone that they
want you to check on to see if they’re removable or not, what their status is.
You would do your records check, interview the person right away, and then
according to what you find with the records check or the interview, then you
may need to lodge a detainer.
(brackets added). When Mr. Onewokae was asked by plaintiffs’ counsel, “[d]o you know
if you could be subject to discipline for missing a call?” Mr. Onewokae responded, “I
believe so.” Mr. Onewokae described lodging a detainer as sending a detainer to local
law enforcement,
saying, hey, we want this guy after he’s finished with the jail, we call the
supervisor up and get their okay and we issue an immigration warrant of
arrest along with a detainer, and I’d have to email that to the Law
Enforcement Support Center and they would fax it to the jail on my behalf.
Regarding the requirement of pickups, Mr. Onewokae and plaintiffs’ counsel had
the following exchange:
Q. Okay. What is the typical -- what is your typical experience with law
enforcement agencies regarding holding detainees for ICE?
A. It varies per county jail. Some counties may give you 20 minutes to a half
hour, some may give you an hour, some may gave [sic] you two hours.
Q. Okay. Has that changed over time?
A. Yes.
Q. And how has that changed?
A. Well, previously, the county jails would hold for us for like 72 hours I
believe.
Q. Okay.
A. Usually a lot of times it’s just as long as it takes for them to book that
person out of their custody.
Q. So since it sounds like they now hold them a much shorter time, how has
that changed night phone duty?
A. So we’re expected to do pickups.
13
Q. Who expects you to do pickups?
A. I think it was the former field office director, so management here.
Q. And what is a pickup?
A. So if someone is getting released on a detainer, or we have a detainer
on someone, and the jail is releasing them, then we would pick that
individual up from the county jail.
Q. Okay. Sorry, go ahead.
A. Essentially arrest them and then put them into our custody.
Mr. Onewokae testified, “[y]ou’ve got to be able to respond just as well, you know, so you
have to have your laptop on hand, and be ready to do a transport if needed.” Mr.
Onewokae testified regarding how to perform a pickup of a non-citizen, “I would say best
practice would be to get a caged vehicle because it’s just you picking up that one person.”
Mr. Onewokae testified that he lived “[f]ourteen, 15 minutes” away from the office to get
a caged vehicle. Mr. Onewokae testified that the locations he had to go to in order to
perform pickups “[c]ould be a couple of hours away, could be in the cities here, you know,
30 minutes away from the office, hour and a half, hour.” Mr. Onewokae testified, while
monitoring the duty phone, that when he picks up an individual from a local jail, “[y]ou
have a couple of options. You can either have one of the jails that we house at meet you
[the local police and non-citizen], generally that’s only one of the jails that we have, they’ll
meet you and transport him to their jail, or you would drive all the way to that jail.” (brackets
added). Even if making a pickup would seem impracticable due to the time restraints, Mr.
Onewokae testified, “I was told by management, AFOD [Assistant Field Office Director]
Tim McGrath, to make an attempt to get the person.” (brackets added).
Mr. Onewokae offered statements at trial, including: “generally -- sleep gets
interrupted.” Mr. Onewokae also testified:
Even if I get called, let’s say at 4:00, you know, I wrap up a short call, wrap
up at 4:30, and then there’s no point in trying to get back to sleep because
I’m going to be waking up a half hour or hour later as it is, so half my night’s
sleep is already gone.
Mr. Onewokae testified, “[y]ou kind of have to schedule around it [monitoring the duty
phone]. So whatever day that falls on the weekends, just plan on not doing anything.”
(brackets added). Mr. Onewokae testified that while monitoring the duty phone, he does
not drink, but that he can watch movies on Netflix, sleep, do household chores, and play
with his kids “[t]o a certain extent.” When Mr. Onewokae testified he can play with his
kids, he later clarified that he casually plays with them from home and “[i]t’s not like I can’t
really, you know, walk and take them to the park, or really even drive and take them to
the park, because in case I can get a phone call that I need to go right away for whatever
I get called for.” Mr. Onewokae testified that on May 28, 2018, he went to his in-laws while
monitoring the duty phone. While Mr. Onewokae was at his in-laws, he brought his laptop
and had connection to the internet “[e]ither through their WiFi or through my mobile phone
hotspot.” Mr. Onewokae also testified that he had “possibly” brought his laptop into a store
14
in a backpack while monitoring the duty phone duty before. Mr. Onewokae testified that
they cannot do the research necessary to do when answering the duty phone without an
internet connection. When defense counsel asked Mr. Onewokae if “the number of calls
coming in declined somewhat compared to previous periods” in the last six months of
2019, Mr. Onewokae testified “I believe so” and agreed that the trend continued into 2020.
Mr. Onewokae, who had gone to his in-laws’ home one time while monitoring the duty
phone had the following exchange with defense counsel:
Q. In your view, was it -- you were complying with ICE’s policies when you
took your -- or when you went to your in-laws’ house while you were on the
duty phone, weren't you?
A. I still performed the work. And I put a detainer down and was able to
make calls from that post.
Q. So nothing you did violated any of ICE’s policies, correct?
A. I was still able to respond, yeah. I don’t believe it violated it.
Mr. Miller
At the time of trial, Mr. Miller was scheduled to work Monday through Friday from
6:00 a.m. to 2:00 p.m., and any overtime would be in addition to that schedule. Mr. Miller
was assigned to the at-large team and had been since before May 1, 2017 and until the
trial.9 Mr. Miller testified that, at the time of trial, he was assigned to the at-large team. Mr.
Miller testified at trial that the “at-large team is responsible for locating subjects that have
been ordered removed by an immigration judge or subjects that have a criminal record
that has been deemed removable by the agency and we have to track those subjects
down and try to arrest them.” Because of his duties on the at-large team, Mr. Miller parks
a government-issued vehicle at his home, and, rather than going to the office to perform
his work at the beginning of his shift like the other plaintiffs, he goes “to a location” or to
“the field a lot tracking down our subjects.” Mr. Miller also testified that “the only time we
would be in the office is if we’re processing or need to catch up on some stuff that we
couldn’t be able to do from the car or the field.” Additionally, Mr. Miller testified that,
regarding whether he could do regular shift work from his home, “[d]uring COVID we’ve
been able to do the telework, but before that, no.”
Mr. Miller testified that he sets up to monitor the duty phone in his
basement in my house so I’m away from my kids, so I don’t disturb them if
the phone does go off. I would set up my government-issued phone, my
laptop, make sure it’s hooked up to the WiFi, test everything out, and make
9 As detailed above, and similar to Mr. Onewokae, the shifts for monitoring the duty phone
were from midnight until 7:00 a.m. during the weekdays. Mr. Miller was still responsible
for monitoring the duty phone while on his regular shift, from 6:00 a.m. until 7:00 a.m.
15
sure all the calls were forwarded to my phone properly, and start waiting for
the phone calls to begin.
Mr. Miller testified
[i]f we don’t have access to our laptop or if the Internet is not working, a lot
of our databases aren’t working, we would eventually have to call the Law
Enforcement Service Center and they are not as reliable and not as well
versed in establishing the duties that we need or the background that we
would need to see and use because since it’s not in front of us, we are
relying on a third party to get our records.
Mr. Miller also added that the LESC “have been known to make a lot of mistakes.” Mr.
Miller further added that the LESC “can’t create any of your detainers if one needs to be
lodged or if the subject is determined to be a removeable alien,” but that the LESC can
fax documents, if necessity requires, to a specific location for a DO if a DO monitoring the
duty phone does not have a fax machine. Mr. Miller testified that he tries to collect the
“Social Security number” and “their state booking number” of the potential non-citizens
because “the more information that’s provided, the easier it is for us to do our records
checks on our computers and relay the proper information back to them.” Mr. Miller
testified that he would run queries in the databases
that we have available to us to see if the subject is believed to be a foreign-
born or has since been nationalized or has become a lawful permanent
resident. And then I’ll put that in my notes and then I will relay that back to
the corresponding agency that called earlier and let them know what our
decision would be with that subject.
Mr. Miller testified that a detainer is
an I-247 [a Department of Homeland Security Form] notice that we send to
a jail that has a foreign-born alien and it would have the subject’s name, FBI
number, if you found one, date of birth, and it would have a warrant of
arrest[10] and then another sheet that would have in a few various languages
saying you’ve been served a detainer.
(brackets added). Mr. Miller testified, “[a] pickup is when you would actually have to go to
the jail in your government-issued vehicle with all your duty gear, badge, credentials,
weapon and stuff.” Mr. Miller also added he brings, “of course, my driver’s license.”
Pickups cannot be performed in personal vehicles, because, according to Mr. Miller, “[i]t’s
against the rules and you can get in a lot of trouble, fired, and a whole lot of other things.
Insurance reasons, safety reasons.” Mr. Miller testified that he performs duty phone
interviews, which occur when he “would leave my house, go to the jail for a pickup, wait
for them to release the subject, make sure it’s the same subject that I’m picking up that I
10 Mr. Miller testified regarding the warrant of arrest to which he was referring, “[t]hey
[local law enforcement] don’t classify it as a real warrant that’s not been signed off by a
real judge, and depending on the county, some of them are accepted and some of them
are turned away.”
16
have on my paperwork, and then it looks like I had to direct book him into” a detention
facility. Mr. Miller testified that “[i]t seems like we get less and less time once they call and
want to release them. We used to get a decent amount of time, and now it’s like as soon
as they hang up they want you there, which is sometimes impossible.” Mr. Miller, however,
testified, “[a]t the early part of the few years, it was pretty busy, and then since then, due
to the political stuff and the COVID, it’s slowed down a little bit, but we still have our fair
share when we are covering the phone of phone calls coming through.”
Mr. Miller also testified, “even though I might not be taking a phone call, I still might
have to be called into action to take phone calls or to do pickups, so I’m still relegated to
my basement.” Mr. Miller testified, “[i]t’s horrible because you keep anticipating that a
phone call is going to happen, whether it comes in or not, because you want to be alert
and ready for the phone call, and at the same time you try to get sleep and it’s a constant
battle. You always wake up fatigued and tired the next day.” Mr. Miller testified that
monitoring the duty phone “feels like I’m glued to my phone and being -- if I’m doing my
night phone duties like at home, I would be doing them in the basement and I would feel
like I was confined there and wouldn’t be able to leave.” Mr. Miller testified that he would
stay “in the basement, waiting for the phone to ring. Just because of the circumstances
of phone calls, I wouldn’t want anyone to hear our conversation since it is a sensitive
nature, I wouldn’t want anyone in the public to hear, or hear my conversation just if -- it’s
just not worth it. So I just stay home and don’t do much of anything.” Mr. Miller also
testified, “I can’t just be off shopping or with my friends or with my family. I just stay home
and wait for the calls.”
Mr. Miller testified that, if his family were to get takeout food, he “would ask my wife
to see if she could go grab some food, but I would not be the one going to get the food
because I would be staying at my house making sure I’m responding to those phone
calls.” Mr. Miller testified that “going for takeout is a big no-no” in a government vehicle.
Mr. Miller also testified that,
if my kid tripped and cracked her head open, me being a father and if I got
a phone call, I’m going to probably weigh the totality of that circumstance
with if my kid is hurting and then take the necessary time to take care of that
situation and then call the agency back or someone else to handle it.
Mr. Miller testified that if the weather was extreme, because “we do get a lot of snow” in
Minnesota, or if a family emergency “were to arise,” then he would communicate the issue
to his “first-line supervisor or whoever was the supervisor covering the night phone or
duty phone at the time.” Mr. Miller testified that “[i]t was my understanding that you had
still had to make a successful effort to make and return all phone calls, and if not, it was
my understanding that you would probably receive disciplinary action.” Mr. Miller testified,
“I know they [a DO who missed a phone call] were written up and I know the union was
involved, and that’s about as much as I know, but they were asked to speak with their
supervisor with a union rep.” When Mr. Miller was asked by defense counsel, “[a]re you
aware of any official order or anything you would consider an official order that expressly
says you can’t leave your home while you have the night phone?” Mr. Miller answered,
“[i]t’s implied on how they worded it in the email or how they direct it to everybody during
the staff meetings.”
17
Mr. Kos
At the time of trial, Mr. Kos was scheduled to work Monday through Friday from
7:30 a.m. to 3:30 p.m., and any overtime would be in addition to that schedule. Mr. Kos,
similar to Mr. Cheung, was assigned to the nondetained unit. At trial, he described his
duties by stating:
I’m essentially like a probation officer. I have several thousand people on
my docket, which I monitor their cases. They will check in periodically at the
building. I will run criminal histories. I will see if they’ve re-offended and
possibly be taking people back into custody. I’ll also attempt to obtain travel
documents for those who are already a final order, and if I’m able to obtain
the travel documents, then we would have SLRFF[11] in order to arrest them.
Mr. Kos had been assigned to the nondetained team for three years. Prior to being
assigned to the nondetained team, he was on the detention team, similar to Mr.
Onewokae’s team, in which Mr. Kos stated that his duties were “coordinating with all our
facilities that board our detainees, so you’ll coordinate through computer, through
telephone, bring in people for court. You also deal with all the new arrests coming in. You
keep order and security down in the detention room.”
Mr. Kos also offered his view of the impact of phone duty including that he sets up
for his shift to monitor the duty phone in either his kitchen or in his basement, and that he
has his “phone set up. I’ll bring my binder, which has all my interview sheets, any -- if it
helps with translations, and I have some sheets in there that help with that. It has many
documents in it.” Mr. Kos also testified that “I bring my computer, my keyboard, and my
mouse, and I hook that all up, along with the telephone, and, you know, that’s essentially
it.” Mr. Kos testified, “I put the phone right by my head, on the table, where I sleep on the
couch downstairs when I have the phone.”
Mr. Kos testified that when answering the duty phone, he gathers “country of origin,
any identifiers,” and their name in order “to be able to 100 percent say this person is who
we say it is.” Mr. Kos testified that the checks he runs are through at least six databases
after a call comes into the duty phone. Mr. Kos testified that the LESC could assist his
research, but that “[i]t’s hit or miss with the LESC. Sometimes you can get a guy who is
amazing at running stuff, and then other times you don’t even know if the information they
gave you is valid. So it runs the gamut.” Mr. Kos testified that the call volume “used to be
a lot more. Lately, one to two.” Mr. Kos also testified, “[s]o with COVID, you know, the
likelihood of calls has greatly decreased, but you’re still getting calls, yes. On the
weekend, I don’t know, four to five.”
Mr. Kos testified regarding monitoring the duty phone:
So the duty phone has evolved over time. At one point years ago, you would
just get inundated with telephone calls from jails throughout a five-state
area, and you’d have to interview several people and do your duties as
11 Mr. Kos did not provide a definition of the acronym “SLRFF” in his testimony.
18
necessary. If you were going to send a detainer, you would do that work. It
has now evolved into where you do pickups and answer the phone.
Mr. Kos and plaintiffs’ counsel had the following exchange at trial:
Q. Okay. Prior to this time, do you recall whether or not pickups were part
of the expectations for the officer working night phone duty?
A. No, they weren’t.
Q. Do you know -- do you have any understanding why this change was
made?
A. I’m grasping way back there. Yeah, things have changed. You know,
we’re a political yo-yo, Immigration. We’re a very unpopular division of the
Government, not very well liked, and it’s a constant yo-yo. I believe what
probably precipitated this was our detainers weren’t being honored
anymore by numerous facilities. So before they would hold on to an
individual and Monday morning you could just go over and pick that person
up. Well, that all changed.
Mr. Kos testified that a “pickup is when a jail calls and states that this person’s ready for
release. You’ve got to be ready and go get that individual.” Mr. Kos testified that “when
I’ve been hit with pickups, it’s either right in the Twin Cities, 50 miles from my house, or
way south of the Cities, and that was the Watonwan [County Jail], which was, you know,
four hours plus.” (brackets added). Mr. Kos also testified that he also “still do[es] get calls
from North Dakota, South Dakota, Nebraska, Iowa. It’s rare, but I have had it happen.”
Mr. Kos testified, regarding whether he has turned on lights and sirens for a pickup, that
he has “Never. Never. No. That’s something you learn -- I was deputy sheriff. No I’m --
unless it’s an emergency, there’s no lights, no sirens going on.” Whether there has been
discipline for failure to respond to a call, Mr. Kos testified, “I don’t know for a fact if there’s
ever been actual, like, time on the beach, figuratively speaking, but, yes, I do know people
have been spoken to and tongue-lashed over it, sure.” Mr. Kos testified,
I don’t recall missing many pickups, ever. I’d say one or two. I do remember
calling SDDO Halverson on one occasion and just, “Sorry, I slept through
the phone calls.” And as soon as I got up, I addressed it and, you know, got
right back to him. He basically told me, you know, “Hey, we know you do a
good job.” So, no, there was no discipline to me. I get along good with my
supervisors. There is no discipline on that.
Mr. Kos testified
[t]he best way to explain it [monitoring the duty phone] is if anyone’s
experienced a snow day, you’re not going anywhere. You’re confined to
your house pretty much. Yeah, okay, did you go out and take out the
garbage? Yes, I did. Hey, and I did go check the mailbox. But you’re really
not doing anything.
Mr. Kos testified, “I mean, obviously, it gives you a little more liberty, but, I mean, you’ve
still got to be ready to respond. I can’t run up north.” At trial, Mr. Kos explained, “I’ve
19
received calls before to go to Watonwan, which is probably four hours from my house. It
gives you a little PTSD going. So whether that phone rings or not, I’m not peacefully
sleeping.” Mr. Kos also testified that despite a call being short, it could interrupt his sleep
while monitoring the duty phone: “I take a minimum of 15 minutes per phone call on time,
so I could end up, if it was a quick call, getting a half hour of pay, yet you were up half the
evening.” Mr. Kos testified that he has “anxiety” while monitoring the duty phone:
“Generally I don’t fall asleep. Sometimes -- and then I figure if it’s going to ring, it gets
busy 2 to 3. If I can just stay up until then, and then, you know, if I fall asleep, I fall asleep,
and hopefully the phone wakes you up.”
Mr. Kos testified that he had made a quick trip out to the gas station while
monitoring the duty phone, but that would generally “be on a weekend. I mean at midnight,
I have no reason to have to run out.” Mr. Kos testified that, when not monitoring the duty
phone, that he sees his wife’s family and attends the sporting events of his three children.
Mr. Kos testified that he had once gone camping while monitoring the duty phone:
I had predetermined that my partner would do any and all pickups if I
answered all the telephone calls. So whichever day we did go camping, I
recall getting calls, and what I did is basically set up -- hooked up to the
WiFi, brought my computer and all of that and telephone, and did it from the
cab of our pickup truck.
Mr. Kos also testified that he has monitored the duty phone at a coworker’s house before,
as well “to help him out” because “he was a former supervisor that had not done CAP or
-- CAP phone duties in years,” “I have found over time it is easier to just self-isolate
yourself and do your duties and be done with it,” and “he lives five minutes from the office.”
Mr. Kos also testified that he had gone to his partner’s home to watch Minnesota Vikings
football games while monitoring the duty phone as well.12 When Mr. Kos was asked by
defense counsel, “[a]re you aware of any written order or directive that requires you to
remain in any fixed location during your night phone duty?” Mr. Kos answered, “[n]o. We
tried to narrow management down on that and haven’t really received a good response.”
Mr. Wright
At the time of trial, Mr. Wright was scheduled to work Monday through Friday from
8:00 a.m. to 4:00 p.m., and any overtime would be in addition to that schedule. Mr. Wright
testified that, at the time of trial, he was on the “post-order custody review chain within
the detained docket.” Describing his position, Mr. Wright testified at trial, “individuals who
express a fear of -- a reasonable fear or credible fear of returning to their country, we set
12 Mr. Kos also disclosed during his testimony at trial that
over a hundred times I’ve had this phone, and I’ve done it honorably. I have
had one indiscretion in which it did involve the Vikes [Minnesota Vikings],
and I went to a restaurant/bar, and we viewed the game, we ate, and then I
did partake in some alcohol while having the phone.
(brackets added).
20
them up for an interview with Chicago asylum officers who would then make a
determination as to whether the claim is legitimate.” Mr. Wright also testified that
after they’ve been found whether they have a claim or don’t have a claim
after immigration judge review, and I’ll follow that all the way through up until
the case proceedings, and if they’re ordered removed, then I process the
case to set them up for removal. If they’re granted benefit, then I ensure
that they are released from our custody.
Mr. Wright also offered his observations on the impact of monitoring the duty phone
on his time, including set up. To set up for the duty phone, Mr. Wright testified that he is
“either camped out down here in the basement or I recently cleaned and claimed the
office upstairs, and I’m just -- I’m waiting around on the couch for the phone to ring, hoping
not to wake up the rest of my household -- especially now that we have a dog.” Mr. Wright
testified he needs “WiFi and internet connection” in order to perform research on his
laptop while monitoring the duty phone. Mr. Wright testified that when he answers the
duty phone, “I want to know any information they can give me, what charges they’re
arrested for, anything I can use to help figure out through our systems exactly who this
individual is.” Mr. Wright also testified that “[s]ometimes I’m able to actually interview the
individual and talk to them to determine alienage and whether they have any benefits and
where they were born and get that sort of information.” Additionally, Mr. Wright testified,
“we attempt to determine identity and alienage to see whether that individual has a legal
right to be in the United States, whether they're in possession of any benefits that will
allow them to remain in the United States.”
Mr. Wright testified that he would
run computer checks through our systems to see if this person has ever
been encountered, if they have any benefits, if they have been naturalized.
Sometimes I get phone calls for individuals who come in and they tell the
jail that they were born in Mexico, and the jail doesn’t inquire further, and
then they’re a U.S. Citizen. I can determine that with their name and date of
birth and Social Security number, things of that nature, to discover alienage,
whether the person has a benefit and whether we need to go further in the
investigation as to their status in the United States.
Mr. Wright testified regarding the volume of calls while monitoring the duty phone in the
more recent years, “[t]he call volume has dropped.” Mr. Wright and defense counsel had
the following exchange:
Q. Okay. Is it fair to say that the time spent working AUO while monitoring
the duty phone has decreased over time?
A. Yes.
Q. Okay. That decline seems to be apparent in -- especially in the second
half of 2019, correct?
A. That is correct.
21
Q. Okay. And has that trend continued into 2020?
A. Yes, it has.
Q. So would you agree that the call volume has gone down?
A. Yes.
Q. Okay. Have the number of pickups gone down as well?
A. From my perspective, yes.
Q. So do you remember the last time you did a pickup?
A. No, I don’t, actually.
Q. Okay. Would you say it’s been more than six months?
A. Yes.
Q. More than a year, would you say?
A. Possibly.
When Mr. Wright was asked by defense counsel, whether Mr. Wright was disciplined for
missing a phone call, Mr. Wright testified, “[n]o, because I immediately responded.”
Mr. Wright testified that a pickup is performed when “somebody that we need to
pick up because of their status in the United States, the nature of their criminality, and we
have to go and pick them up from that facility. Hopefully we can arrive there before the
person has been released.” In order to perform a pickup, Mr. Wright testified:
I leave my house. I go to the office and I pick up the van keys for one of our
transport vans, and I then proceed to the -- to where I need to go to pick
that person up and bring them back and take them to where they are going
to be spending the -- in custody.
Mr. Wright testified that “it was ruled that we cannot demand facilities hold people for us.
So it’s just asking them [local law enforcement] to please hold this individual until we can
get someone out to pick them up, take them into our custody, and start the removal
proceedings.” (brackets added). Mr. Wright testified,
[i]t went from calling us for every foreign-born national who came into
custody and assisting us to determine that information and holding them for
us to now barely getting a call, and if you get a call, it’s from either someone
saying that they’re releasing the person in the next 30 minutes or the person
is a U.S. citizen.
When asked by plaintiffs’ counsel, “[w]as there a time period where there -- where pickups
were not a part of night phone duty?” Mr. Wright responded, “[n]ot that I’m aware of.”
22
As for restrictions on his behavior while monitoring the duty phone, Mr. Wright
testified that he has young children who play sports and participate in cheerleading, so
his weekends are normally spent attending tournaments, which he indicated he cannot
attend while monitoring the duty phone. Mr. Wright testified, “I don’t sleep. I am up
because I have sleep issues, so I’m afraid I will miss a phone call.” Mr. Wright testified
that he was able to do some household chores, such as washing the dishes while
monitoring the duty phone. Mr. Wright testified, “[t]he fact that you have a government
computer which has law enforcement sensitive material, law enforcement sensitive
websites, accessing it in public view is a violation of the CI[13] -- of the -- of what we’re
supposed to be doing.” When Mr. Wright was asked by defense counsel, “[h]as a
supervisor ever told you you have to remain at home while monitoring the night phone,”
Mr. Wright answered, “[n]ot that I can recall.”
ERO 2.0
According to the joint stipulations provided by the parties, as well as the trial
testimony offered by Supervisor Halverson, during ERO 2.0, plaintiffs were “paid as
scheduled overtime (not as administratively uncontrollable overtime (AUO))” for the
entirety of the shift while monitoring the duty phone. The plaintiffs in the above-captioned
case request compensation at the rate of one and one-half their normal compensation,
the rate for scheduled overtime, for the entire time spent monitoring the duty phone not
just for the time spent actively working while monitoring the duty phone, similar to how
the plaintiffs were paid during ERO 2.0. Plaintiffs state that “[t]here is, of course, no liability
for the time period that the duty phone was staffed and paid 24 hours per day because
all of the time that the plaintiff Deportation Officers were responsible for the duty phone
were compensated,” which was during ERO 2.0. (emphasis in original). Because,
according to both parties’ and Supervisor Halverson’s testimony, plaintiffs were
compensated for their entire shifts at one and one-half during ERO 2.0, the court
determines that the ERO 2.0 dates are excluded from the analysis because, according to
plaintiffs, the amount plaintiffs were paid was in violation of the FLSA.
The exact timeframe of ERO 2.0, however, is at issue between the parties.
Plaintiffs argue in their section of a joint status report submitted to the court:
The trial record demonstrates that the ERO 2.0 shifts when the duty phone
was staffed with paid officers 24 hours per day occurred from June 5 to July
15, 2017. See JX 10; JX 13 (emails re overtime shifts). The evidence also
shows that, after July 15, 2017, the Government began to, again, schedule
uncompensated night phone duty shifts. See JX 14 (explaining that the 4
p.m. to midnight weekday duty phone shift would go into effect on July 16,
2017); JX 15 (July 14, 2017 email regarding scheduling the remaining open
4 p.m. to midnight duty phone shifts); JX 16 (ERO 2.0 tracking document
showing data from 6/5/17 to 7/15/17).
13 Mr. Wright did not define the acronym “CI.”
23
The basis for plaintiffs’ contentions in the above-quoted paragraph are Joint Exhibits 10,
13, 14, 15, and 16, which were presented, and admitted, at trial. First, plaintiffs note Joint
Exhibit 10, which is an email from Supervisor Skwira sent on May 23, 2017 to all five
plaintiffs detailing an “Overtime Opportunity.” Supervisor Skwira states in the May 23,
2017 email, “[a]s part of the ERO 2.0 process the idea of different shifts are being explored
to cover after-hour calls and pick-ups” and that “[t]he St. Paul Field Office will be testing
alternative shifts from Monday, June 5 through Friday, June 16.” The shifts Supervisor
Skwira outlines are “1500 - 2300 (Monday through Friday, June 5 - 16),” “2300 - 0700
(Saturday, June 10 & Sunday, June 11),” and “0700 - 1500 (Saturday, June 10 & Sunday,
June 11).” The second exhibit plaintiffs rely on as support is Joint Exhibit 13, which is an
email from Supervisor Halverson sent on July 7, 2017, which states “[t]he St. Paul Field
Office will continue to offer overtime for alternative shifts from Saturday, July 8 - Saturday,
July 15.” The third exhibit plaintiffs use as support is Joint Exhibit 14, which is an email
from ICE Assistant Field Office Director Jason Sieving on July 7, 2017 attaching a
“Revised White Paper” for information regarding “Team and duty assignments
following the initial ERO 2.0 testing phase.” (capitalization and emphasis in original).
In the “White Paper,” the “recommended changes” based on “data provided during the
ERO 2.0 test phase” were to “occur on July 16, 2017 and go through the end of the fiscal
year.” This “Revised White Paper” also states, however, that ERO 2.0 “started on April
24, 2017 and ends on July 7, 2017.” Although the “Revised White Paper” indicates that
ERO 2.0 was recommended to begin on April 24, 2017, there is no other evidence in the
record before the court that the overtime plaintiffs were scheduled for during ERO 2.0
occurred prior to June 5, 2017. The fourth exhibit plaintiffs use as support is Joint Exhibit
15, which is a set of emails sent by ICE Assistant Director Sieving on July 13, 2017 and
July 14, 2017 revealing that shifts from “1600 - 0000” needed to be filled. Plaintiffs indicate
that the shifts beginning at “1600” indicate ERO 2.0 is over. The fifth exhibit is Joint Exhibit
16, which is labeled by the parties as an “OT [overtime] Test Document,” (brackets
added), although the term “OT Test Document” does not appear to be within Joint Exhibit
16. Joint Exhibit 16 is a fifty-four page document which appears to list when calls came
into the duty phone from June 5 until July 15, but the year is not stated within the
document.
Plaintiffs also argue in their portion of the December 1, 2020 joint status report:
On August 25, 2017, SDDO Halverson emailed an officer informing the
officer of the duties he expected the officer to perform during his night phone
shift which started on a Sunday morning. JX 18. Similarly, the union
representing the Deportation Officers in the St. Paul Field Office filed a
grievance regarding an officer who had been ordered by SDDO Halverson
to perform a pickup during a weekend night phone shift on August 27, 2017.
JX 23. If the duty phone had been staffed and paid 24 hours per day until
September 2017, as counsel for Defendant seemed to contend during oral
argument, the officer involved in that grievance would not have been
assigned night phone duty without compensation.
(emphasis in original). To support plaintiffs’ contention that ERO 2.0 was not continuing
until August 27, 2017, plaintiffs cite to Joint Exhibits 18 and 23. Joint Exhibit 18 is an email
24
from Supervisor Halverson to DO William Robinson, who is not a named plaintiff in this
case, which indicates Mr. Robinson had “the late shift beginning Sunday morning” on
August 27, 2017. Plaintiffs also utilize Joint Exhibit 23, in which the American Federation
of Government Employees (AFGE) Local 3928 submitted to Assistant Director Sieving a
“Duty Phone Memorandum of Understanding Violation” on behalf of DO Jon Ross, also
not a named plaintiff in the case before the court, who was represented by AFGE ICE
Chief Steward James Grizzell. In the memorandum, Mr. Grizzell asserted that there was
a violation of “the Duty Phone agreement” also occurring on August 27, 2017. The March
14, 2016 agreement to which Mr. Grizzell refers is found in Joint Exhibit 6, in which the
agreement states regarding “AFTER HOURS RESPONSE:”
Outside normal business hours, the DO will answer the after-hours phone
whenever practicable. Officers will take appropriate action on calls based
upon current enforcement priorities and policies including, but not limited to,
a return call to the law enforcement agency (LEA) to inform the LEA if any
action will be taken. This return call shall be within a reasonable amount of
time as determined by the DO and the situation.
(emphasis and capitalization in original). In Joint Exhibit 23, the following was alleged to
be in violation of the March 14, 2016 agreement in Joint Exhibit 6:
1) On Sunday, August 27, 2017, DO Jon Ross had been assigned the duty
phone to answer calls from local law enforcement agencies. He had the
duty phone for a 24 hour period during his day off.
2) At approximately 11:00 am, DO Ross received a call from the Hennepin
County Jail stating that they were going to release a foreign born individual
they had previously arrested.
3) DO Ross was entertaining guests at his home and was too busy to travel
to the jail. He called Supervisory Detention and Deportation Officer (SDDO)
Patrick Kenney, to notify him of the release and to inform him that he was
too busy to complete the jail pick up.
4) SDDO Kenney asked DO Ross if DO William Robinson was available to
complete the jail pick up. DO Ross informed SDDO Kenney that DO
Robinson was busy moving his son to his new college residence and did
not answer the phone.
5) SDDO Kenney told DO Ross to contact SDDO Dustin Halverson and
notify him of the pending release.
6) DO Ross sent a text message to SDDO Halverson to notify him of the
release and that he was too busy to respond.
25
7) SDDO Halverson then ordered DO Ross to leave his guests and
complete the jail pick up.
8) Neither SDDO Kenney nor SDDO Halverson offered to do the jail pick
up.
Mr. Grizzell asserted in Joint Exhibit 23:
The Union was not given the opportunity to bargain this explicit change in
working conditions before it was implemented by management. On March
14, 2016, Management and the Union bargained and made an agreement
regarding the duties and obligations of Deportation Officers assigned to the
Duty Phone. The agreement clearly does not require any DO to complete a
jail pick up during their off duty hours. When SDDO Halverson ordered DO
Ross to complete a jail pick up on his day off, he clearly violated the terms
of the agreement.
Subsequently to this grievance, a new agreement was entered into on October 17, 2017
which specifically stated: “Picking up detainees is a standard expectation, and will be
accomplished as is practicable and in accordance with current enforcement priorities and
policies.”
The court notes that Joint Exhibit 19 also supports the contention by plaintiffs that
ERO 2.0 was over by August 27, 2017 because Joint Exhibit 19 is an email sent on August
27, 2017 to Supervisor Halverson regarding the incident detailed in Joint Exhibit 23.
Plaintiffs argue “there is no evidence supporting” the contention that the ERO 2.0 shifts
continued into September 2017.
Defendant argues, however, in its portion of the same joint status report:
The trial evidence indicates that ERO 2.0 proceeded beyond July 15, 2017,
apparently to September 3, 2017. Appendix B to Def. Post-Trial Br. at 5,
ECF 75-2, Response to ¶ 16 (citing Trial Tr. 768:14-19). However, plaintiffs
make a compelling point, above, that the grievance discussed in JX 23
seems to indicate that the night phone was being used on Sunday, August
27, 2017, suggesting that even if some ERO 2.0 initiatives were continuing,
the scheduled overtime shifts may not have continued until September 3,
2017.
Ultimately, this is an issue for plaintiffs. Plaintiffs are trying to convince the
Court to rule that they were not compensated correctly on certain days, so
they should be identifying exactly which days they think that they were not
compensated correctly.
Defendant does not disagree that ERO 2.0 began June 5, 2017, but defendant disagrees
on the end date of ERO 2.0. The basis for defendant arguing that ERO 2.0 lasted until
September 3, 2017, rather than July 15, 2017, which the plaintiffs allege, is only one
26
source identified in the transcript. When plaintiffs’ counsel was questioning Supervisor
Halverson, plaintiffs’ counsel asked about Joint Exhibit 21. Plaintiffs’ counsel had the
following exchange with Supervisor Halverson:
Q. Generally, do you recognize what this email [Joint Exhibit 21] is?
A. Yes.
Q. Okay. And what is it?
A. It appears to be an email that I sent to my boss that documented -- I’m
sorry, I’m just looking at the date.
Q. Sure.
A. I guess I don’t know the date, that documents the releases and the
pickups that we had from July 17th, 2017, through September 3rd, 2017.
Q. And is that -- sorry. Is that time period what we’ve been referring to as
ERO 2.0 for these overtime shifts?
A. Yeah, I believe it took place during that time, yes.
(brackets added).
The court notes that Joint Exhibit 17 and Joint Exhibit 25 also contain some
additional information regarding the duration of ERO 2.0. In Joint Exhibit 17, a July 20,
2017 email from Supervisor Halverson regarding the “Late shift” states in relevant part
“[s]ince the establishment of the two late shifts, there have been some questions about
what the primary duties will be on those shifts.” The date of this email, July 20, 2017,
indicates that the shifts had recently changed, although when that change occurred is not
clear in the email. In Joint Exhibit 25, a letter to Peter Fehlen, then ICE Vice President of
the American Federation of Government Employees Local 3928 from Field Office Director
Scott Baniecke, Director Baniecke specifically referred to ERO 2.0 as the “ERO 2.0 ‘Beta
Test Phase’ (April to July 2017)” in a September 19, 2017 “MOU [Memorandum of
Understanding] for New Shifts in the St. Paul AOR [Area of Responsibility].” Although
defendant argues in favor of a September 3, 2017 end date, the evidence does not
support a conclusion that the ERO 2.0 test period lasted beyond July 15, 2017, especially
based on Supervisor Halverson’s unclear recollection at trial. Although July 16, 2017 is
referenced in the record, it seems that the reference was to the start date of a change,
particularly because of the August 27, 2017 grievance. Based on the strong evidence in
the record before the court, the court concludes that ERO 2.0 lasted from June 5, 2017
until July 15, 2017.
As noted above, the parties also asked the court to determine “exactly which days
and hours—by date and time” were worked by the plaintiffs in this case from May 1, 2017
27
until December 31, 2019 during the first trial phase on liability, although much of this
information is more informative for determining damages if liability is found for each of the
named plaintiffs. The court collected the available evidence from the record and
developed spreadsheets, which revealed numerous discrepancies in the records before
the court after the trial. One spreadsheet was developed by the court for each named
plaintiff with commentary and indications of the discrepancies in order for the parties to
offer their respective comments to the court in supplemental briefs. The court understands
that by allowing such testimony to be gathered during the first phase of the trial on liability,
it might be possible to have the witnesses appear to testify only once, without the need
for second trial appearances by each of the named witnesses. Based on the records and
submissions by the parties before the court, attached to this Opinion are the final
spreadsheets listing the days and hours the court has determined were worked by each
plaintiff, as well as how many hours were worked, and on which shift, by each plaintiff
while monitoring the duty phone.
DISCUSSION
Standby or On-Call
As indicated above, the parties requested to bifurcate the issues of damages and
liability in the case, and the court granted the request. The court, however, also granted
the parties’ additional request during the first phase of the case that the court determined
“exactly which days and hours—by date and time” for each of the five individual plaintiffs.
The liability issues before the court during the first trial phase, therefore, are the type and
amount of pay to which each of the plaintiffs are entitled when monitoring the duty phone
after hours, and whether the plaintiffs’ pay should be paid using a standby or on-call duty
basis, as well as whether plaintiffs are entitled to regularly scheduled overtime
compensation or AUO compensation. Plaintiffs also claim that they are entitled to
liquidated damages as a result of violations of the FLSA. See 29 U.S.C. § 207(k) (2018).
Prior to the trial, the parties submitted a joint statement of issues of fact and law, an exhibit
list, a witness list, and stipulation of facts for trial. In the joint statement of issues of fact
and law, the parties agreed to the numbered issues below regarding standby status:
1. Whether Plaintiffs are in standby status while covering the after-hours
duty phone (“night phone duty”), such that the entire duration of the
assignment constitutes hours of work for purposes of determining overtime
compensation under the Fair Labor Standards Act of 1938 (FLSA), codified
as amended at 29 U.S.C. §§ 201-219, or whether Plaintiffs are in on-call
status, such that only time actively responding to the night phone constitutes
hours of work.
2. Whether, while on night phone duty, Plaintiffs are “restricted by official
order to a designated post of duty and [are] assigned to be in a state of
readiness to perform work with limitations on the employee’s activities so
substantial that the employee cannot use the time effectively for his or her
own purposes.” 5 C.F.R. § 551.431(a)(1) (describing standby status).
28
(alterations in original). Within the joint statement of issues of fact and law, the parties
each provided an individual, not agreed to section within the joint statement of issues of
fact and law. Plaintiffs added the following issue regarding monitoring the duty phone:
“Whether the restrictions on Plaintiffs during their night phone shifts render them unable
to effectively use their time for personal pursuits or whether they are free to use their time
effectively for personal pursuits when not actively fielding phone calls or performing
pickups.” The defendant, in its individual portion of the joint statement of issues of fact
and law, indicated it did not agree that the way plaintiffs wrote the issue quoted
immediately above is as “precise” as the second joint issue the parties wrote together.
Next, in their joint statement of issues of fact and law, both parties agreed to the
definition of on-call status in their submission, including:
3. Whether, while on night phone duty, Plaintiffs are “allowed to leave a
telephone number or to carry an electronic device for the purpose of being
contacted, even though the employee is required to remain within a
reasonable call-back radius.” 5 C.F.R. § 551.431(b)(1) (describing on-call
status).
4. The extent to which Plaintiffs are “allowed to make arrangements such
that any work which may arise during the [night duty phone] period will be
performed by another person.” 5 C.F.R. § 551.431(b)(2) (describing on-call
status).
(brackets in original). Plaintiffs argue that the correct status was on standby, and not on-
call, while monitoring the duty phone and that the standby classification would entitle
plaintiffs to receive regular overtime compensation, rather than AUO compensation.
Defendant, however, argues that plaintiffs’ correct status was on-call status while
monitoring the duty phone and that AUO compensation is appropriate.
Background of the FLSA
Regarding the rate of overtime to be paid to an employee, the FLSA provides that:
Except as otherwise provided in this section, no employer shall employ any
of his [or her] employees who in any workweek is engaged in commerce or
in the production of goods for commerce, or is employed in an enterprise
engaged in commerce or in the production of goods for commerce, for a
workweek longer than forty hours unless such employee receives
compensation for his [or her] employment in excess of the hours above
specified at a rate not less than one and one-half times the regular rate at
which he is employed.
29 U.S.C. § 207(a)(1) (brackets added). The FLSA also provides that “any employee in
law enforcement activities” are subject to higher thresholds than forty hours per week to
qualify for overtime pay. See 29 U.S.C. § 207(k). The “regularly scheduled workweek,” 5
29
C.F.R. § 550.103 (2021), for law enforcement officers, is 42.75 hours per week, instead
of the “40 hours” in another government employee’s workweek. See 29 U.S.C. § 207(k);
5 C.F.R. § 550.111 (2021); 29 C.F.R. § 553.201(a) (2021); 29 C.F.R. § 553.230(c) (2021);
see also Dep’t of Labor, Fire Protection and Law Enforcement Employees of Public
Agencies; Study of Average Number of Hours Worked, 48 Fed. Reg. 40,518 (Sept. 8,
1983).
Congress assigned the authority to regulate the employment of federal employees
to the Civil Service Commission and then to United States Office of Personnel
Management (OPM), instead of to the United States Department of Labor (DOL), which
regulates administration of the FLSA to non-federal employees, to “‘assure consistency
with the meaning, scope, and application established by the rulings, regulations,
interpretations, and opinions of the Secretary of Labor which are applicable in other
sectors of the economy.’” Zumerling v. Devine, 769 F.2d 745, 750 (Fed. Cir. 1985)
(quoting H.R. Rep. No. 93–913, at 28 (1974)) (emphasis in Zumerling v. Devine). The
regulation cited to by both parties in their June 26, 2020 joint statement of issues of fact
and law as being controlling for purposes of determining whether the plaintiffs before this
court are in standby or on-call status while monitoring the duty phone, 5 C.F.R. § 551.431,
is authorized by the statutes at 5 U.S.C. § 5542(c) and 29 U.S.C. § 204(f). See 5 C.F.R.
§ 551.431; see, e.g., Miscellaneous Changes in Compensation Regulations, 64 Fed. Reg.
69165, 69180 (Dec. 10, 1999). The statute at 5 U.S.C. § 5542 is titled “Overtime Rates:
Computation” and defines the applicable hourly workweek and compensation rates.
Plaintiffs in the above-captioned case are subject to section 7(k) of the FLSA14 because
14 Section 7(k) of the FLSA is codified at 29 U.S.C. § 207(k):
(k) Employment by public agency engaged in fire protection or law
enforcement activities
No public agency shall be deemed to have violated subsection (a) with
respect to the employment of any employee in fire protection activities or
any employee in law enforcement activities (including security personnel in
correctional institutions) if--
(1) in a work period of 28 consecutive days the employee receives
for tours of duty which in the aggregate exceed the lesser of (A) 216
hours, or (B) the average number of hours (as determined by the
Secretary pursuant to section 6(c)(3) of the Fair Labor Standards
Amendments of 1974) in tours of duty of employees engaged in such
activities in work periods of 28 consecutive days in calendar year
1975; or
(2) in the case of such an employee to whom a work period of at least
7 but less than 28 days applies, in his work period the employee
receives for tours of duty which in the aggregate exceed a number
of hours which bears the same ratio to the number of consecutive
30
of their role as law enforcement personnel for ICE. Therefore 5 U.S.C. § 5542(c) is
relevant to plaintiffs:
(c) Subsection (a) shall not apply to an employee who is subject to the
overtime pay provisions of section 7 of the Fair labor [sic] Standards Act of
1938. In the case of an employee who would, were it not for the preceding
sentence, be subject to this section, the Office of Personnel Management
shall by regulation prescribe what hours shall be deemed to be hours of
work and what hours of work shall be deemed to be overtime hours for the
purpose of such section 7 so as to ensure that no employee receives less
pay by reason of the preceding sentence.
5 U.S.C. § 5542(c) (2018) (brackets added). The FLSA statute at 29 U.S.C. § 204(f)
states:
The Secretary is authorized to enter into an agreement with the Librarian of
Congress with respect to individuals employed in the Library of Congress
to provide for the carrying out of the Secretary’s functions under this chapter
with respect to such individuals. Notwithstanding any other provision of this
chapter, or any other law, the Director of the Office of Personnel
Management is authorized to administer the provisions of this chapter with
respect to any individual employed by the United States (other than an
individual employed in the Library of Congress, United States Postal
Service, Postal Regulatory Commission, or the Tennessee Valley
Authority). Nothing in this subsection shall be construed to affect the right
of an employee to bring an action for unpaid minimum wages, or unpaid
overtime compensation, and liquidated damages under section 216(b) of
this title.
29 U.S.C. § 204(f) (2018).
The United States Supreme Court has indicated that the analysis regarding
whether an employee is in on-call or on standby duty status are questions of fact. See
Skidmore v. Swift & Co., 323 U.S. 134, 136-37, 139 (1944). Additionally, the Supreme
Court held that “an employer, if he chooses, may hire a man to do nothing or to do nothing
but wait for something to happen.” Armour & Co. v. Wanock, 323 U.S. 126, 133 (1944)
(“Readiness to serve may be hired, quite as much as service itself, and time spent lying
days in his work period as 216 hours (or if lower, the number of hours
referred to in clause (B) of paragraph (1)) bears to 28 days,
compensation at a rate not less than one and one-half times the regular rate
at which he is employed.
29 U.S.C. § 207(k) (emphasis in original).
31
in wait for threats to the safety of the employer’s property may be treated by the parties
as a benefit to the employer.”). According to a decision issued by the United States Claims
Court, and affirmed by the Court of Appeals for the Federal Circuit, when plaintiffs “are
not restricted to the headquarters offices nor to their residences,” and are “free to follow
their individual private pursuits, subject only to the requirements to remain sober, to
remain within the beepers range, and to maintain a log of referred calls,” and are
“compensated at premium rates” when a call does require work, the plaintiffs are on-call
instead of on standby duty. Allen v. United States, 1 Cl. Ct. 649, 651, aff’d, 723 F.2d 69(Fed. Cir. 1983).15 In Havrilla v. United States, a Judge of the United States Court of
Federal Claims found that plaintiffs were in standby status because, during plaintiffs’
respective lunch breaks, while working for the United States Navy, they were required to
be in eyesight of their duty station to hand out weapons or equipment and be prepared to
assist if anyone came to the station to check out the weapons or equipment. See Havrilla
v. United States, 125 Fed. Cl. 454, 465-66 (2016) (“Because the undisputed facts in this
case establish that Plaintiffs’ entire 8.5–hour shifts are spent in activities that
predominantly benefit the Navy, rather than the Plaintiffs, the Court concludes that the
entirety of the shifts constituted compensable work time.”). In Akpeneye v. United States,
another Court of Federal Claims decision, the Judge of the Court of Federal Claims found
that, although the requirement by the Pentagon for employees to remain on campus and
in uniform during their lunch break benefitted the employer, “the requirements to stay in
uniform and at the workplace do not transform a noncompensable meal period into
compensable time.” Akpeneye v. United States, 138 Fed. Cl. 512, 529 (2018).
Although the parties seemed to agree in their June 26, 2020 joint statement of
issues of fact and law that the FLSA regulation at 5 C.F.R. § 551.431 should apply to the
court’s analysis of standby and on-call status, the defendant changed its argument after
the trial. In its post-trial brief, defendant adds that the Federal Employees Pay Act (FEPA)
statute at 5 U.S.C. § 5545(c) (2018), rather than the FLSA statutes and regulations,
should be controlling for the court’s analysis. Plaintiffs, however, continue to maintain that
5 C.F.R. § 551.431, promulgated under 29 U.S.C. § 204(f) and 5 U.S.C. § 5542(c), is
controlling for purposes of this court’s analysis. The regulation at 5 C.F.R. § 551.431
states:
(a)(1) An employee is on duty, and time spent on standby duty is
hours of work if, for work-related reasons, the employee is restricted by
official order to a designated post of duty and is assigned to be in a state of
15 In an unreported decision, the United States Court of Appeals for the Federal Circuit
affirmed the finding of a Judge of the United States Court of Federal Claims that a plaintiff
was on-call because the plaintiff carried a “pager or cellular telephone” to “respond to a
hospital call to return to perform a procedure,” but was “not required to remain at any
particular location-such as the hospital or her residence” and Ms. Miller “may move about
and engage in any activity consistent with responding to a page or telephone call and
returning to the hospital within one hour, if necessary.” See Miller v. United States, No.
11-766C, 2015 WL 136647, at *1-*2 (Fed. Cl. Jan. 9, 2015), aff’d, 627 F. App’x 932 (Fed.
Cir. 2016).
32
readiness to perform work with limitations on the employee’s activities so
substantial that the employee cannot use the time effectively for his or her
own purposes. A finding that an employee’s activities are substantially
limited may not be based on the fact that an employee is subject to
restrictions necessary to ensure that the employee will be able to perform
his or her duties and responsibilities, such as restrictions on alcohol
consumption or use of certain medications.
(2) An employee is not considered restricted for “work-related
reasons” if, for example, the employee remains at the post of duty
voluntarily, or if the restriction is a natural result of geographic isolation or
the fact that the employee resides on the agency’s premises. For example,
in the case of an employee assigned to work in a remote wildland area or
on a ship, the fact that the employee has limited mobility when relieved from
duty would not be a basis for finding that the employee is restricted for work-
related reasons.
(b) An employee will be considered off duty and time spent in an on-
call status shall not be considered hours of work if:
(1) The employee is allowed to leave a telephone number or to carry
an electronic device for the purpose of being contacted, even though the
employee is required to remain within a reasonable call-back radius; or
(2) The employee is allowed to make arrangements such that any
work which may arise during the on-call period will be performed by another
person.
5 C.F.R. § 551.431. The statute at 5 U.S.C. § 5545(c) states:
(c) The head of an agency, with the approval of the Office of Personnel
Management, may[16] provide that--
(1) an employee in a position requiring him regularly to remain at, or
within the confines of, his [or her] station during longer than ordinary
periods of duty, a substantial part of which consists of remaining in a
standby status rather than performing work, shall receive premium
pay for this duty on an annual basis instead of premium pay provided
by other provisions of this subchapter, except for irregular,
unscheduled overtime duty in excess of his [or her] regularly
16The court notes that the deferential language in the initial clause of 5 U.S.C. § 5545(c),
and specifically the word “may,” is important to the court’s final decision because, as
discussed below, the standby standards under 5 U.S.C. § 5545(c) appear to apply only if
the head of an agency with OPM approval has indicated an employee is eligible for 5
U.S.C. § 5545(c) compensation.
33
scheduled weekly tour. Premium pay under this paragraph is
determined as an appropriate percentage, not in excess of 25
percent, of such part of the rate of basic pay for the position as does
not exceed the minimum rate of basic pay for GS-10 (including any
applicable locality-based comparability payment under section 5304
or similar provision of law and any applicable special rate of pay
under section 5305 or similar provision of law) (or, for a position
described in section 5542(a)(3) of this title, of the basic pay of the
position), by taking into consideration the number of hours of actual
work required in the position, the number of hours required in a
standby status at or within the confines of the station, the extent to
which the duties of the position are made more onerous by night,
Sunday, or holiday work, or by being extended over periods of more
than 40 hours a week, and other relevant factors; or
(2) an employee in a position in which the hours of duty cannot be
controlled administratively, and which requires substantial amounts
of irregular, unscheduled overtime duty with the employee generally
being responsible for recognizing, without supervision,
circumstances which require the employee to remain on duty, shall
receive premium pay for this duty on an annual basis instead of
premium pay provided by other provisions of this subchapter, except
for regularly scheduled overtime, night, and Sunday duty, and for
holiday duty. Premium pay under this paragraph is an appropriate
percentage, not less than 10 percent nor more than 25 percent, of
the rate of basic pay for the position, as determined by taking into
consideration the frequency and duration of irregular, unscheduled
overtime duty required in the position.[17]
5 U.S.C. § 5545(c) (emphases in original) (brackets added).
Defendant argues in its supplemental brief that “the FLSA is inextricably linked to
Title 5 for Federal employees.” Defendant argues that
the calculation of an employee’s regular rate—necessary to determine
FLSA overtime compensation due—depends on the pay the employee is
otherwise due for an hour of work. In the private sector, an employee’s
normal compensation would ordinarily be determined based on an
employment contract, along with any relevant regulations promulgated by
the U.S. Department of Labor. For Federal employees, normal
compensation is ordinarily determined by Title 5, along with any relevant
OPM regulations.
17The issue of whether plaintiffs should be compensated under the administratively
uncontrollable payment structure is also an issue the plaintiffs raised in this case and is
addressed later in this Opinion.
34
Defendant further argues that “the calculation of an employee’s regular rate” of pay for
determining of what any overtime pay should be, “depends on the pay the employee is
otherwise due for an hour of work” because 29 U.S.C. § 207(a) states that overtime
compensation is “one and one-half times the regular rate” of pay. See 29 U.S.C. § 207(a).
Defendant maintains that “[i]t is not possible to calculate an employee’s regular rate based
on the FLSA provisions codified in Title 29 alone,” but that “normal compensation is
ordinarily determined by Title 5, along with any relevant OPM regulations.” (citing Adams
v. United States, 391 F.3d 1212, 1221 (Fed. Cir. 2004), and Abreu v. United States, 948
F.2d 1229, 1233 (Fed. Cir. 1991)). Defendant argues:
As the Federal Circuit has explained, “Congress created a ‘flotsam of
incomplete legislation’ when it extended the FLSA to cover federal
employees already covered by Title 5.” Alamo, 850 F.3d at 1353. Congress
charged OPM with the task of “administer[ing] the FLSA as it related to
federal workers and . . . resolv[ing] any conflicts between Title 5 pay
entitlements and entitlements under the FLSA.” Lanehart v. Horner, 818
F.2d 1574, 1577 (Fed. Cir. 1987); 29 U.S.C. § 204(f). Thus, in FLSA cases,
the Court’s role is often to “ensure that OPM has put together the various
pieces of pay entitlement in a way that eliminates gaps and minimizes
overlaps.” Abreu, 948 F.2d at 1236.
(alterations in original). Defendant argues that the court should turn to the regulation at 5
C.F.R. § 551.401, titled “Basic principles,” regarding hours of work which are detailed in
5 C.F.R. § 551.401, including for what constitutes hours of work. The regulation at 5
C.F.R. § 551.401 states:
(a) All time spent by an employee performing an activity for the benefit of
an agency and under the control or direction of the agency is ‘‘hours of
work.’’ Such time includes:
(1) Time during which an employee is required to be on duty;
(2) Time during which an employee is suffered or permitted to work; and
(3) Waiting time or idle time which is under the control of an agency and
which is for the benefit of an agency.
5 C.F.R. § 551.401(a) (2021). Defendant also argues that “OPM expounds upon 5 C.F.R.
§ 551.401(a)(3), with a section specifically addressing the standards for standby versus
on-call status. 5 C.F.R. § 551.431.” Defendant argues “[t]he standard that OPM has
adopted for when an employee is in a compensable standby duty status under its FLSA
regulations, 5 C.F.R. § 551.431, is materially identical to the standard it has adopted in
its regulations implementing Title 5.” Defendant then compares 5 C.F.R. § 551.431 with
5 C.F.R. §§ 550.112(k)-(l). The regulations at 5 C.F.R. §§ 550.112(k)-(l), which are
promulgated pursuant to 5 U.S.C. § 5545, state:
35
(k) Standby duty. (1) An employee is on duty, and time spent on
standby duty is hours of work if, for work-related reasons, the employee is
restricted by official order to a designated post of duty and is assigned to be
in a state of readiness to perform work with limitations on the employee’s
activities so substantial that the employee cannot use the time effectively
for his or her own purposes. A finding that an employee’s activities are
substantially limited may not be based on the fact that an employee is
subject to restrictions necessary to ensure that the employee will be able to
perform his or her duties and responsibilities, such as restrictions on alcohol
consumption or use of certain medications.
(2) An employee is not considered restricted for ‘‘work-related
reasons’’ if, for example, the employee remains at the post of duty
voluntarily, or if the restriction is a natural result of geographic isolation or
the fact that the employee resides on the agency’s premises. For example,
in the case of an employee assigned to work in a remote wildland area or
on a ship, the fact that the employee has limited mobility when relieved from
duty would not be a basis for finding that the employee is restricted for work-
related reasons.
(l) On-call status. An employee is off duty, and time spent in an on-
call status is not hours of work if—
(1) The employee is allowed to leave a telephone number or carry
an electronic device for the purpose of being contacted, even though the
employee is required to remain within a reasonable call-back radius; or
(2) The employee is allowed to make arrangements for another
person to perform any work that may arise during the on-call period.
5 C.F.R. §§ 550.112(k)-(l) (2021) (emphases in original). Defendant also points to
language in the “Review of Comments on Proposed Regulations” for Miscellaneous
Changes in Compensation Regulations regarding 5 C.F.R. §§ 550, 551 and which refers
to 5 C.F.R. § 551.431(a)(1) and 5 C.F.R. § 550.112(k)(1) as “parallel rule[s],” notably not
incorporating the entirety of the regulations at 5 C.F.R. § 551.431 and 5 C.F.R.
§ 550.112(k)-(l). See Miscellaneous Changes in Compensation Regulations, 64 Fed.
Reg. 69,165, 69,167 (Dec. 10, 1999) (brackets added). According to defendant:
“[r]egardless of whether an employee is exempt or non-exempt under the FLSA, the OPM
regulations apply an identical standard for determining whether an employee is in standby
duty status, and the statutory underpinning for that standard is 5 U.S.C. § 5545(c)(1).
Compare 5 C.F.R. § 551.141-.144 with 5 U.S.C. § 5545(c)(1).”
Defendant argues “when a FLSA non-exempt Federal employee works standby
hours exceeding the applicable FLSA overtime threshold, the straight time (the ‘one’ in
FLSA’s ‘one and one-half’) is supplied by the employee’s pay under Title 5, with the FLSA
36
providing the ‘additional half-time bonus,’ Alamo[ v. United States], 850 F.3d [1349,] 1353
[(Fed. Cir. 2017)].” (brackets added). Defendant argues: “In rejecting the Alamo plaintiffs’
FLSA claims, the Federal Circuit explained that ‘by design in Title 5, Congress and OPM
intended federal employees working standby hours to receive less pay than those who
actively work during their entire regularly scheduled overtime.’ 850 F.3d at 1353.”
(brackets added). Defendant notes:
The Federal Circuit was quite aware that the Alamo plaintiffs brought their
claims under the FLSA. 850 F.3d at 1351 (“Appellants . . . appeal the Court
of Federal Claims’ determination that the government properly
compensates them for their regularly scheduled overtime work under the
Fair Labor Standards Act.”). That did not make Title 5 any less relevant in
discerning the intent of Congress with respect to overtime pay for standby
duty. Id. at 1353 (citing 5 U.S.C. § 5545(c)(1); see also id. at 1353 n.3
(explaining in a footnote: “Although the FLSA does not distinguish between
standby and actively worked time when defining ‘work,’ Title 5 draws such
a distinction.”).
Defendant further argues:
If the Court were to agree with plaintiffs’ position that 5 U.S.C. § 5545(c)(1)
is irrelevant and that they may establish entitlement to standby
compensation under the FLSA without regard to Title 5, the Court would not
only open an unauthorized alternative track to qualifying for standby
compensation, but would also grant plaintiffs far more compensation than
Congress and OPM intended to pay for standby duty. Rather than
“balanc[ing] the regular inconvenience . . . of confinement to a duty station
for longer than ordinary work hours [with] the reality that . . . these hours
[may be spent] sleeping, reading, eating, playing games on a smartphone,
and the like,” as Congress intended, Alamo, 850 F.3d at 1352, the Court
would open the door to a FLSA specific permutation of standby in which a
Federal employee recovers the same compensation for an hour of standby
as he or she would recover for an hour of active work.
(alterations in original). Defendant, however, states that ultimately “this case simply
requires the Court to apply the plain language of 5 C.F.R. § 551.431 to the facts of the
case.” Regarding which authority, 5 U.S.C. § 5545 or 5 C.F.R. § 551.431, should be used
to make a decision in this case, defendant further states in a footnote:
Both 5 U.S.C. § 5545(c)(1) and 5 C.F.R. § 551.431 are controlling in this
case. We do not understand there to be any disagreement as to the
controlling nature of the regulation [5 C.F.R. § 551.431]. Plaintiffs’
contention that 5 U.S.C. § 5545(c)(1) is not controlling because they are
pursuing their claim under the FLSA is without merit because standby status
is not specific to the FLSA. As discussed above, there are not—and cannot
be—separate standards for whether a FLSA exempt Federal employee is
37
in standby status versus a FLSA non-exempt Federal employee. If the
employee is in standby status under 5 U.S.C. § 5545(c)(1), he or she gets
paid accordingly, with FLSA non-exempt employees receiving the additional
half-time payment for FLSA overtime hours. Because the regulation
captures the statutory criteria and is fully consistent with the statute, the
Court could simply apply the plain language of 5 C.F.R. § 551.431, without
needing to resort to the underlying statute. Nonetheless, the statute remains
a controlling authority as to the standby issue presented by Count I of the
complaint.
(brackets added).
In plaintiffs’ March 15, 2021 supplemental brief, plaintiffs argue “[w]hether or not
the time at issue is compensable under the FLSA is completely unrelated to Title 5
premium pay under Section 5545(c)(1) or (2).” (emphasis omitted). Plaintiffs argue
regarding the standby pay and AUO pay in 5 U.S.C. § 5545(c) that
[b]oth of these payments are premium pays that federal agencies can elect
to pay to employees if they determine that certain criteria are met. They are
not mandatory payments, but federal courts have held that once an agency
exercises its discretion to make the payments, it must follow the rules
specific to that payment. Moreover, an agency’s decision to pay one of
these Title 5 premium payments does not obviate the Agency’s obligation
to comply with the overtime requirements of the Fair Labor Standards Act
(FLSA), including the requirement to provide additional FLSA pay for each
overtime hour worked.
(emphasis in original). Plaintiffs note that ICE elected to pay plaintiffs with AUO before
and after ERO 2.0. Plaintiffs argue that although defendant seeks to have the court
analyze this case through the lens of the Title 5 statutory provisions for standby or on-call
status, “[t]he reason that Plaintiffs seek FLSA overtime for the hours is that (1) the
Defendant does not count or compensate the time as hours of work and (2) the time is
compensable under the FLSA.” Plaintiffs argue, “[t]he Government, however, attempts to
bootstrap Title 5 standby pay regulations into the Courts’ [sic] analysis of this FLSA issue,
but those regulations are irrelevant because the Government has not opted to pay
Plaintiffs with Title 5 standby pay.” (emphasis in original).
Plaintiffs argue, with respect to federal employees, “OPM’s regulations expressly
command that FLSA pay is in addition to Title 5 standby pay.” (citing 5 C.F.R. § 551.513
(2021)). The regulation at 5 C.F.R. § 551.513 states:
Overtime pay under this subpart shall be paid in addition to all pay, other
than overtime pay, to which the employee is entitled under title 5, United
States Code, or any other authority. An employee entitled to overtime pay
under this subpart and overtime pay under any authority outside of title 5,
38
United States Code, shall be paid under whichever authority provides the
greater overtime pay entitlement in the workweek.
5 C.F.R. § 551.513. The court notes that the regulation at 5 C.F.R. § 551.513 provides
that an employee may receive both AUO compensation, as well as FLSA one and one-
half overtime compensation. Plaintiffs state:
The Government’s brief willfully conflates Title 5 standby pay and FLSA
overtime. These are not the same thing. FLSA overtime is a mandatory
payment that must be made for all hours worked above the applicable
threshold to FLSA non-exempt employees. Title 5 standby pay is a
discretionary payment that agencies can elect to make to employees if it
determines that certain criteria are met. The mere ability of the Agency to
elect to compensate employees with Title 5 standby pay (something it has
indisputably not done) does not render the FLSA inapplicable to Plaintiffs.
(emphases in original). Plaintiffs state: “Employees covered by the FLSA must be paid
for all hours of work. 29 U.S.C. § 207(a). Federal employees, including Plaintiffs, are
covered by the FLSA. 29 U.S.C. § 203(e)(2)(A).” Plaintiffs argue:
As OPM has explained, payments under 5 U.S.C. § 5545(c) are
discretionary payments. Once an agency makes the decision to certify a
position to receive premium pay under Section 5545(c), then the employee
“shall” receive the premium pay. Doe v. U.S., 463 F.3d 1314, 1325 (2006).
Here, however, the Government has not certified the Plaintiffs’ position to
receive Title 5 standby pay and, accordingly, Title 5 standby pay is not
relevant to Plaintiffs’ claims.
(emphasis in original). Plaintiffs argue that “[t]here is no such discretionary element to
FLSA pay. To the contrary, FLSA payments are mandatory and cannot be waived.” (citing
Barrentine v. Ark.-Best Freight Sys., 450 U.S. 728 (1981)). Plaintiffs contend, “[b]ecause
the time Plaintiffs are responsible for the duty phone are all hours of work under the FLSA,
the Government must compensate the Plaintiffs for them.” Therefore, plaintiffs argue, in
addition to the fact that plaintiffs were never authorized to receive Title 5 standby pay,
that
the Agency could not do so because of the number of hours the employees
are on a duty phone rotation. They are on seven-hour duty phone shifts on
weekdays and 24-hour duty phone shifts on weekends and holidays. See
Joint Statement of Fact 17. The rotation means that the Plaintiffs would not
meet the minimum number of hours every week for the Government to even
consider paying them Title 5 standby pay. See 5 C.F.R. § 550.144(a)(3).
39
The regulation plaintiffs cite, 5 C.F.R. § 550.144(a)(3), states:
(a) An agency may pay the premium pay on an annual basis referred to in
§ 550.141 to an employee who meets the requirements of that section, at
one of the following percentages of that part of the employee’s rate of basic
pay which does not exceed the minimum rate of basic pay for GS–10
(including any applicable locality-based comparability payment under 5
U.S.C. 5304 or special rate of pay under 5 U.S.C. 5305 or similar provision
of law):
...
(3) A position in which the employee has a basic workweek requiring fulltime
performance of actual work, and is required, in addition, to remain on
standby duty: 14 to 18 hours a week on regular workdays, or extending into
a nonworkday in continuation of a period of duty within the basic
workweek—15 percent; 19 to 27 hours a week on regular workdays, or
extending into a nonworkday in continuation of a period of duty within the
basic workweek—20 percent; 28 or more hours a week on regular
workdays, or extending into a nonworkday in continuation of a period of duty
within the basic workweek—25 percent; 7 to 9 hours on one or more of his
[or her] regular weekly nonworkdays—15 percent; 10 to 13 hours on one or
more of his [or her] regular weekly nonworkdays—20 percent; 14 or more
hours on one or more of his [or her] regular weekly nonworkdays—25
percent.
5. C.F.R. § 550.144(a)(3) (2021) (brackets added). Plaintiffs argue:
There is no exception from the FLSA that says that the federal government
is not required to compensate hours of work if the minimum number of
standby pay or AUO hours under Title 5 are not worked. Instead, the FLSA
requires the Government to compensate the FLSA non-exempt Plaintiffs for
all hours of work. See 29 U.S.C. § 207(a).
Regarding the Alamo v. United States decision that defendant used to support its
position, plaintiffs argue:
In Alamo [v. United States], the plaintiffs contended that the Government
improperly calculated their FLSA overtime by counting all regularly
scheduled overtime hours as compensated with Title 5 standby pay as the
straight-time portion of their FLSA overtime pay. Id. [Alamo v. United States,
850 F.3d at 1351-52] The Court rejected the Alamo plaintiffs’ claims and
held that the calculation was proper and that, for employees who receive
Title 5 standby pay, the proper calculation for FLSA overtime for regularly
scheduled overtime hours is that the Title 5 premium counts as the straight
time payment and the employees must receive an additional half-time
payment to comply with the FLSA. Id. See 5 C.F.R. § 551.512(b).
40
(emphasis in original) (brackets added). Plaintiffs argue: “The reason that Alamo is
inapplicable to Plaintiffs’ claims here is very simple: the Government does not pay the
Plaintiffs annual premium pay for standby hours under Title 5 nor does it pay any FLSA
overtime pay for many of the hours that the Plaintiffs’ work.” Plaintiffs cite to a decision
issued by the Federal Labor Relations Authority (FLRA), U.S. Department of Commerce,
National Oceanic and Atmospheric Administration, Office of NOAA Corps Operations,
Atlantic Marine Center, Norfolk, Virginia and International Brotherhood of Electrical
Workers, 55 FLRA 816 (1998), which was an appeal from an arbitration.18 Plaintiffs argue
that the FLRA decision determined that payment for standby duties is different depending
on whether overtime occurred under the FLSA or under Title 5. Plaintiffs argue: “The
same is true here. The Government cannot avoid compensating Plaintiffs for all their
hours of work under the FLSA by refusing to provide a discretionary Title 5 premium pay.
The Government must compensate the Plaintiffs for the duty phone shifts with FLSA
overtime.” Plaintiffs argue “[t]he provisions of 5 C.F.R. § 551.431 implement standby pay
under the FLSA. See 5 C.F.R. § 551.101.” In a footnote, plaintiffs argue:
The FLSA, however, must be administered in the federal sector in a manner
that is consistent with DOL’s implementation of the FLSA in the private
sector. See AFGE v. OPM, 821 F.2d 761, 769-70 (D.C. Cir. 1987) (“In
promulgating regulations, OPM is nevertheless obliged to exercise its
administrative authority in a manner that is consistent with the Secretary of
Labor's implementation of the FLSA. When the civil service and FLSA
systems conflict, OPM must defer to the FLSA so that any employee entitled
to overtime compensation under FLSA receives it under the civil service
rules.”) (emphasis supplied) (citing Fair Labor Standards Amendments of
1974, H.R. Rep. 913, 93d Cong., 2d Sess. 28 (1974), U.S. Code Cong. &
Admin. News 1974, p. 28.).
(emphasis in original). Plaintiffs further argue:
if the Government had made the determination that it was going to pay
Plaintiffs standby pay under 5 U.S.C. § 5545(c)(1), which it did not, and had
actually provided the Plaintiffs that payment, it could then have used the
FLSA payment methodology approved by the Court in Alamo. See 5 C.F.R.
§ 551.512(b). Because the Government provided the Plaintiffs with no pay
for the time, it still must compensate them with time-and-a-half overtime to
comply with the mandates of the FLSA. 5 C.F.R. § 551.512(a).
Plaintiffs state: “OPM regulations make clear that FLSA overtime pay is in addition to Title
5 premium pay. 5 C.F.R. § 551.513. Title 5 overtime and the FLSA are not the same
thing.”
18Although plaintiffs cite to the FLRA decision, the FLRA decision is not precedential for
United States Court of Federal Claims.
41
Defendant argues in its supplemental response:
To the extent plaintiffs are arguing that, although the Government could
have elected to pay them standby pay under the authority of 5 U.S.C.
§ 5545(c)(1), the fact that it has not done so means that, if the Court rules
in plaintiffs’ favor, they should now recover a windfall of greater
compensation than would otherwise have been payable under the formula
approved in Alamo, that issue is a damages question not currently before
the Court at this phase of proceedings. By contrast, if plaintiffs are arguing
that they may qualify as being in standby under the FLSA even though they
do not—or perhaps even because they do not—qualify as a being in
standby for purposes of Title 5, such arguments only serve to highlight the
key point we make: For Federal employees, there are not separate
standards for what qualifies as standby status under Title 5 versus under
the FLSA.
(footnote omitted). Defendant argues that there is “one identical standard” across the Title
5, the OPM regulation, and the DOL regulation for defining standby duty. Compare 5
U.S.C. § 5545(c)(1), with 5 C.F.R. § 551.431(a), and 5 C.F.R. § 550.112(k). Defendant
nonetheless asserts, which is at odds with defendant’s earlier assertion that 5 U.S.C.
§ 5545(c) should be controlling, that “[t]he parties agree that 5 C.F.R. § 551.431 is
controlling,” the FLSA standby regulation.
In Alamo v. United States, a decision cited by both parties, the United States Court
of Appeals for the Federal Circuit stated
because Title 5 and the FLSA “do not mesh with the machined precision of
the gears in a Swiss watch,” we interpret these statutes and regulations in
a way that “ensure[s] that OPM has put together the various pieces of pay
entitlement in a way that eliminates gaps and minimizes overlaps.”
Alamo v. United States, 850 F.3d 1349, 1353 (Fed. Cir. 2017) (alteration in original)
(quoting Abreu v. United States, 948 F.2d at 1236). The Federal Circuit had indicated
earlier in Doe v. United States:
The appellants base their argument on the relationship between the FLSA
and the Federal Employees Pay Act, 5 U.S.C. §§ 5541–5550a (“FEPA”).
Section 5542(a) of FEPA provides that federal agencies must provide
overtime pay to their employees for “hours of work officially ordered or
approved in excess of 40 hours in an administrative workweek, or ... in
excess of 8 hours in a day.” Subsections (a)(1)-(5) of section 5542 specify
the rates at which an agency’s employees are to be paid. Before 1974,
overtime compensation for federal employees was governed exclusively by
FEPA. Aaron v. United States, 56 Fed. Cl. 98, 100 (2003). In that year,
Congress enacted the Fair Labor Standards Amendments of 1974, Pub.L.
No. 93–259, § 6(a), 88 Stat. 55, which extended FLSA coverage to federal
employees. For federal employees who held positions that were not
42
expressly exempted from the FLSA, agencies ensured compliance with
both FEPA and the FLSA by requiring that compensation be computed
under both statutes and paying the non-exempt employees the greater
amount. See, e.g., Alexander v. United States, 32 F.3d 1571, 1575–76
(Fed. Cir. 1994). In 1990, FEPA was amended by the Federal Employees
Pay Comparability Act (“FEPCA”), Pub.L. No. 101–509, § 210, 104 Stat.
1389. Among other changes, FEPCA amended section 5542 by adding
subsection (c). Following an amendment in 1992, that section now provides
as follows:
Subsection (a) [which requires that federal employees be paid
overtime pay for work in excess of eight hours in a day or 40
hours in a week] shall not apply to an employee who is subject
to the overtime pay provisions of section 7 of the Fair Labor
Standards Act of 1938. In the case of an employee who would,
were it not for the preceding sentence, be subject to this
section, the Office of Personnel Management shall by
regulation prescribe what hours shall be deemed to be hours
of work and what hours of work shall be deemed to be
overtime hours for the purpose of such section 7 so as to
ensure that no employee receives less pay by reason of the
preceding sentence.
The effect of section 5542(c) was to “eliminate[ ] the need to calculate and
compare an FLSA nonexempt employee’s overtime pay entitlement under
two laws in order to pay the greater overtime benefit. Instead, employees
who are nonexempt under the FLSA of 1938, as amended, always receive
overtime pay under FLSA as provided in part 551 of title 5, Code of Federal
Regulations.” Aaron, 56 Fed. Cl. at 102 (quoting Pay Administration Under
the Fair Labor Standards Act; Overtime Pay Provisions, 57 Fed. Reg.
59,277 (Dec. 15, 1992)).
Doe v. United States, 513 F.3d 1348, 1356-57 (Fed. Cir. 2008) (hereinafter 2008 Doe)
(alterations in original). Section 5542(c) remains unchanged since the Federal Circuit’s
decision in 2008 Doe. See 5 U.S.C. 5542(c). The Federal Circuit in the 2008 Doe decision
stated, “section 5542(c) provides that non-exempt employees should be paid overtime
compensation under the FLSA rather than under FEPA,” 2008 Doe, 513 F.3d at 1357(citing 5 U.S.C. § 5542(c)). The Federal Circuit in the 2008 Doe decision indicated,
“section 5542(c) simply states that subsection (a) does not apply to employees who are
covered by the FLSA,” noting the narrow application of this provision of the statute. See
2008 Doe, 513 F.3d at 1357. Furthermore, when a final rule was published regarding
overtime pay administration under the FLSA, OPM stated in the preliminary
“SUPPLEMENTARY INFORMATION” to the regulations addressed in “Pay
Administration Under the Fair Labor Standards Act; Overtime Pay Provisions” while
discussing the Federal Employees Pay Comparability Act’s change to 5 U.S.C. § 5542(c):
Section 210 of the Federal Employees Pay Comparability Act of 1990
(FEPCA) eliminates the need to calculate and compare an FLSA
43
nonexempt employee’s overtime pay entitlement under two laws in order to
pay the greater overtime benefit. Instead, employees who are nonexempt
under the Fair Labor Standards Act of 1938, as amended, always receive
overtime pay under the FLSA, as provided in part 551 of title 5, Code of
Federal Regulations.
Pay Administration Under the Fair Labor Standards Act; Overtime Pay Provisions, 57
Fed. Reg. 59,277 (Dec. 15, 1992) (capitalization in original).
The United States Court of Appeals for the Federal Circuit in an earlier case, but
with the same name, Doe v. United States, 463 F.3d 1314 (Fed. Cir. 2006), cert. denied
549 U.S. 1321 (2007) (hereinafter 2006 Doe), addressed the permissive language of 5
U.S.C. § 5545(c). In the 2006 Doe decision, 9,000 United States Department of Justice
attorneys brought an action seeking pay for overtime work and holiday work, including a
claim for pay under 5 U.S.C. § 5545(c)(2), AUO pay. See id. at 1316, 1322. As noted by
this court above, the language of 5 U.S.C. § 5545(c) applies to both standby pay at
§ 5545(c)(1) and AUO pay at § 5545(c)(2). See 5 U.S.C. § 5545(c) (“The head of an
agency, with the approval of the Office of Personnel Management, may provide that . . .”).
The plaintiffs in the 2006 Doe decision argued that the provision at the beginning of 5
U.S.C. § 5545(c) made the AUO compensation provision a money-mandating statute for
purposes of jurisdiction in the United States Court of Federal Claims. When analyzing
jurisdiction, the Federal Circuit stated:
By using the word “may,” the statute gives the “head of an agency” the
discretion to allow AUO pay for employees in particular positions, although
this discretion is somewhat limited because the agency may only award
AUO pay to employees in positions that meet the requirements listed in
section 5545(c)(2). Further, once the agency makes a determination that a
particular position is entitled to AUO pay, the employee “shall” receive
premium pay under the statute. Thus, the statute is money-mandating
because once a condition is met, namely that the head of an agency states
that a position meets the criteria listed in subsection (c)(2), the statute
requires payment to employees with that position. See Fisher [v. United
States], 402 F.3d at 1175; Samish [Indian Nation v. United States], 419 F.3d
at 1364–65 (citing Perri [v. United States], 340 F.3d at 1342–43).
2006 Doe, 463 F.3d at 1325.
In Alamo, referenced above, another Federal Circuit decision addressing 5 U.S.C.
§ 5545 of the FEPA, Army paramedics and emergency medical technicians who alleged
that their overtime pay was improperly calculated. Plaintiffs in Alamo were paid in
accordance with standby pay detailed in 5 U.S.C. § 5545(c)(1) and argued that they were
entitled to additional overtime payment under the FLSA. See Alamo v. United States, 850
F.3d at 1352. The Federal Circuit, however, rejected plaintiffs’ claim and found plaintiffs
were not entitled to additional overtime pay under the FLSA. The Federal Circuit stated
that
giving the EMTs additional straight time payment would create a significant
“overlap,” as they would receive a full time-and-a-half overtime payment for
44
the same work that their standby pay already covers. The EMTs have not
demonstrated that Congress or OPM intended federal workers to receive
such a windfall, particularly where the very nature of standby work means
that the employees are not actively working all hours for which they receive
pay.
Id. at 1353. The plaintiffs in Alamo, however, unlike the plaintiffs in the above-captioned
case, were already authorized to receive the discretionary standby overtime pay
authorized by 5 U.S.C. § 5545.
In the case currently before this court, ICE had not opted to pay plaintiffs standby
compensation under the discretionary 5 U.S.C. § 5545(c)(1) framework. Because the
plaintiffs were not elected by the agency to be paid under the 5 U.S.C. § 5545(c)(1)
framework, plaintiffs would be covered by the FLSA because they are non-exempt
employees, as stipulated to by the parties: “ICE classifies plaintiffs as non-exempt for
purposes of the overtime requirements of the FLSA.” The Federal Circuit in the 2008 Doe
decision stated, “section 5542(c) provides that non-exempt employees should be paid
overtime compensation under the FLSA rather than under FEPA.” 2008 Doe, 513 F.3d at
1357 (citing 5 U.S.C. § 5542(c)). Because plaintiffs are both non-exempt from the FLSA
and ICE did not choose to pay plaintiffs standby compensation under 5 U.S.C.
§ 5545(c)(1), a requirement to be eligible for 5 U.S.C. § 5545(c)(1), plaintiffs are not
subject to the standby framework under 5 U.S.C. § 5545(c)(1). The FLSA framework for
standby compensation is in the regulation at 5 C.F.R. § 551.431. This court finds 5 C.F.R.
§ 551.431 is the governing framework for determining whether plaintiffs monitoring duty
phone were on standby status or on-call status while monitoring the duty phone after
hours.
In their post-trial brief, the plaintiffs argue that they were on standby status while
monitoring the duty phone, and allege:
The “designated post of duty” can be at the officer’s home if that is where
they are performing work. Plaintiffs may not practically leave either their
home or work location once they establish their workstation for the night
duty phone period. They are effectively restricted to a designated post of
duty while they are monitoring the night phone and accessing databases on
their government laptops unless they are performing a required “pick up.”
(internal citations omitted). Plaintiffs further argue they are restricted by official order to a
designated post of duty:
Defendant requires DOs monitoring the night phone to answer all calls.
Handling these calls requires that DOs perform research using a number of
government databases accessible only from their government laptops.
Accessing these databases requires an internet connection. In addition, ICE
prohibits DOs from using a government vehicle for a non-government
purpose or from transporting a family member or friend in a government
45
vehicle. The combined effect of these requirements is that DOs cannot
leave their homes during night phone duty and still comply with ICE policies
governing performance of such duty.
(internal citations omitted). Plaintiffs also argue that they are
effectively confined to their homes or some other fixed location while
responsible for the night phone and cannot engage in any personal activities
that take them outside their homes nor which would prevent them from
immediately accessing their phones and computers, such as shopping,
visiting restaurants, mowing their lawns, or playing outdoors with their kids
because such activities would take them away from the required access to
a government computer and/or government vehicle.
Plaintiffs, except for Mr. Wright who worked from home due to COVID-19 health-related
reasons, have not had their home officially considered their post of duty. Moreover,
plaintiffs’ counsel stated in plaintiffs’ post-trial reply that the agency “failed to designate
their homes as a ‘designated post of duty.’” Plaintiffs argue in their post-trial brief that
[g]iven the requirement that they be ready to respond to frequent calls and
their need to access government databases, unless they are actively
executing a pickup, plaintiffs may not leave their workstations -whether that
be at home, in the office or some similar location (such as a co-workers
house) -because they must maintain a state of readiness to field and
respond to calls to the night duty phone, perform research and be prepared
to perform pickups.
Plaintiffs argue that “[w]hile responsible for the night phone, plaintiffs must answer all
calls, no matter the time of day.” Plaintiffs also assert, “[d]uring the time periods that they
are assigned to night phone duty, Plaintiffs are required to answer the phone and
immediately respond to issues raised by local law enforcement.” Plaintiffs point out that
[s]ince 2017, most of the law enforcement agencies covered by the St. Paul
Field Office will not hold the non-citizens until the Ft. Snelling office reopens.
Frequently, the local agencies will release the non-citizen within a short time
period of notifying the Agency meaning that pickups are extremely time-
sensitive for the DOs covering the night phone.
(internal citations omitted). Plaintiffs also state, “SDDO Halverson admitted he expects
DOs to be in a state of readiness such that ‘if they received a call about a release, that
they would have their gear available and be able to respond in a reasonable amount of
time.’” Plaintiffs state that, “DOs are subject to counseling or discipline for failing to answer
the night phone when called or failing to perform pickups when a non-citizen is being
46
released by local law enforcement.”19 Plaintiffs quote Armour v. United States, in which
the Supreme Court held: “Refraining from other activity is often a factor of instant
readiness to serve, and idleness plays a part in all employments in a stand-by capacity.
Readiness to serve may be hired [by an employer], quite as much as service itself.”
Armour v. United States, 323 U.S. at 133. Plaintiffs also argue, regarding a case involving
employees of the United States Navy, Havrilla v. United States, and discussed above:
In Havrilla, this Court rejected the defendant’s argument that interruptions
to the plaintiffs’ meal periods were de minimis because “the time Plaintiffs
spend “waiting to be interrupted . . . is itself time spent working.” 125 Fed.
Cl. at 465. Similarly, in this case, an integral part of Plaintiffs’ jobs is to “wait
for something to happen,” whether it be a call from law enforcement agency
or the need to perform a pickup.
Plaintiffs argue in their post-trial brief: “The heavy restrictions placed on plaintiffs’
activities during their night phone duty are so prohibitive that they cannot effectively use
their time for their own purposes.” Plaintiffs argue: “Defendant requires DOs monitoring
the night phone to answer all calls. Handling these calls requires that DOs perform
research using a number of government databases accessible only from their government
laptops. Accessing these databases requires an internet connection.” (internal citations
omitted). According to plaintiffs, “[e]ven when the plaintiffs are not actively answering calls
or performing pickups, they are restricted to waiting by their phones and their laptops for
incoming calls.” Plaintiffs argue:
When handling calls to the night phone, the DOs must be able to access
several computer databases that they use to determine whether a non-
citizen detained by law enforcement is in the country legally and whether
the individual is someone whom ICE wishes to detain and remove from the
United States.
Plaintiffs also assert that “[d]uring night phone duty, DOs receive calls so frequently that
they typically are not able to sleep,” although there was repeated testimony that the
frequency of the calls had decreased in recent times. Plaintiffs argue: “The frequency of
the night phone calls places a greater restriction on plaintiffs’ activities during their night
phone duty than the restriction placed on fire fighters in Renfro[ v. City of Emporia]. 948
F.2d [1529,] 1535 [(10th Cir. 1991)] (3-5 calls on average in 24 hours).” (internal citations
omitted) (brackets added). Plaintiffs compare their circumstances to the Renfro v. City of
Emporia decision in which the United States Court of Appeals for the Tenth Circuit
determined whether the firefighters were severely limited based on the number of calls
19The court notes, however, plaintiffs did not cite any regulation or policy that a DO would
face counseling or discipline for a failure to respond to phone calls or other responsibilities
on night phone duty. The trial testimony offered only statements of some of the plaintiffs
that they believed that ICE employees could be subject to such discipline. In fact, the trial
testimony of Mr. Kos indicated that he had not been disciplined for sleeping through phone
calls.
47
the firefighters received while on duty. See Renfro v. City of Emporia, 948 F.2d at 1531(“the number of callbacks firefighters received ranged from zero to thirteen per day, but
averaged approximately four to five per day”). Plaintiffs in the above-captioned case
contend that the DOs are emergency-based because a non-citizen could be released if
not attended to as soon as possible. Plaintiffs focus a large portion of their post-trial
briefings on the factors identified by the United States Court of Appeals for the Ninth
Circuit in Berry v. County of Sonoma, 30 F.3d 1174, 1183 (9th Cir. 1994), to determine
whether a plaintiff is in standby or on-call status. Those factors, established by the Ninth
Circuit, however, while they can offer guidance, are not binding on this court, although
another Judge of the United States Court of Federal Claims has previously utilized these
guidelines to reach a determination on standby versus on-call status. See Hickman v.
United States, 43 Fed. Cl. 424, 443 (1999). The factors, as outlined in its decision in Berry
v. County of Sonoma, and quoted in the Hickman v. United States decision are:
(1) whether there was an on-premises living requirement; (2) whether there
were excessive geographical restrictions on employee’s movements; (3)
whether the frequency of calls was unduly restrictive; (4) whether a fixed
time limit for response was unduly restrictive; (5) whether the on-call
employee could easily trade on-call responsibilities; (6) whether use of a
pager could ease restrictions; and (7) whether the employee had actually
engaged in personal activities during call-in time.
Hickman v. United States, 43 Fed. Cl. at 443 (quoting Berry v. Cnty. of Sonoma, 30 F.3d
at 1183).
Plaintiffs contend that, although they were classified by ICE as on-call while
monitoring the duty phone, the proper classification should be on standby status. Plaintiffs
argue in their post-trial briefs that the testimony at trial demonstrated that their “work
responsibilities during night phone duty make engaging in personal activities during these
shifts a practical impossibility. Plaintiffs must vigilantly monitor the night phone and
respond to any call received.” Plaintiffs allege that their “activities during night phone duty
are restricted to those that will not impede them from answering all calls that come in to
the duty phone and those that will not impede their ability to perform pickups immediately.”
In order to monitor the duty phone, plaintiffs argue that they must “sit in their basements
or sleep on their couches instead of in their beds so as not to disturb their families and to
ensure that they are close to their government phone and government computer.”
Plaintiffs assert: “When performing night phone duty, DOs must use a government-issued
cell phone and a government-issued laptop to handle incoming calls to the night phone
and must use a government-issued vehicle to perform pickups.” Additionally, plaintiffs
argue that, “[a]ll of these restrictions make engaging in any personal activity with family
members outside the home during night phone duty impossible. The plaintiffs’ time is not
their own during the night phone shifts.”
48
Plaintiffs state that they
cannot engage in numerous everyday activities that would take them away
from their homes. Their situation during night phone duty is not analogous
to a medical professional who can leave a pager or cell phone number and
simply call in. DOs are working the minute they get a call from local law
enforcement and have immediate work responsibilities during and
immediately after those calls. The Plaintiffs do not receive a call to the night
phone and then have 30 minutes or an hour to respond.
(emphasis in original).
In response, defendant argues in its post-trial brief that plaintiffs “failed to
demonstrate that they are restricted by any official order to a designated post of duty while
covering the night phone, and their claim therefore fails at this first step,” as required
under 5 C.F.R. § 551.431. The regulation at 5 C.F.R. § 551.431(b) states:
(b) An employee will be considered off duty and time spent in an on-call
status shall not be considered hours of work if:
(1) The employee is allowed to leave a telephone number or to carry an
electronic device for the purpose of being contacted, even though the
employee is required to remain within a reasonable call-back radius; or
(2) The employee is allowed to make arrangements such that any work
which may arise during the on-call period will be performed by another
person.
5 C.F.R. § 551.431(b). Defendant notes “plaintiffs argue that they are effectively confined
to their homes while covering the night phone,” but defendant argues that “plaintiffs’
constructive-home-confinement argument cannot succeed,” because “[t]he Federal
Circuit has already rejected it.” (citing Huskey v. Trujillo, 302 F.3d 1307, 1312-13 (Fed.
Cir. 2002)). Defendant also argues, “[n]ot only is there an absence of any evidence of the
requisite official order, there is ample evidence demonstrating that no such order has ever
been issued, and that plaintiffs understand that.” Defendant then cites to plaintiffs’
answers when questioned at the trial which indicate that all plaintiffs were aware that a
supervisor had not told them that they could not leave their homes while monitoring the
duty phone. Defendant also argues that plaintiffs’ “own testimony rebuts” the “assertion”
that DOs cannot leave their homes while monitoring the duty phone and still comply with
the ICE requirements for monitoring the duty phone. Defendant further highlights when
“plaintiff Onewokae testified that he did not violate any ICE policy when he visited his in-
laws’ home while covering the night phone;” and when “Plaintiff Kos recounted how he
handled a night phone assignment while on a family camping trip.” “On another occasion,
Plaintiff Kos went to a bar to eat and watch a Minnesota Vikings football game while
49
covering the night phone,” which Mr. Kos did indicate might not have been appropriate.20
Defendant states that plaintiffs’ “own actions prove that they do not even perceive
themselves to be under any such order.”
In defendant’s post-trial brief, defendant argues that whether an employee is in a
state of readiness is a direction which comes down from the employer, and it is not a self-
imposed state of readiness crafted by the employee (citing Huskey v. Trujillo, 302 F.3d at
1313-14). Defendant also argues that Mr. Kos’ “camping trip,” “Plaintiff Onewokae’s
experience visiting his in-laws,” “Plaintiff Cheung’s shopping trips,” and “Plaintiff Kos’s
visit to the bar,” “and trips to the convenience store,” “reflect that plaintiffs recognize that
there is no requirement that they sit by their laptops.” Defendant also argues “[t]he
frequency with which plaintiffs have actually engaged in personal activities is immaterial.
As an initial matter, the majority of the coverage hours are during overnight hours, when
plaintiffs would mostly be sleeping during their idle time, not visiting a zoo.”
Defendant claims in its post-trial brief that “about 85 percent overall” of the time
plaintiffs have monitored the duty phone, from May 1, 2017 until December 31, 2019, was
idle time. Defendant also claims that “about 44.5 percent of the time” of shifts plaintiffs
monitored the duty phone did not show a single call. Defendant further argues regarding
how to classify the duty phone assignments:
[A]n employer could hardly operate an on-call system if it could not insist on
the employee being able to answer the phone and remaining within the
geographic vicinity. Indeed, the regulation makes clear that being reachable
by phone and remaining within a reasonable call-back radius are indications
of being on-call, not in standby duty status. 5 C.F.R. § 551.431(b)(1).
Defendant argues that “[t]he testimony from both of the supervisor witnesses reflects that
they have never attempted to prohibit a plaintiff from engaging in any personal activity
during night phone idle time.” Defendant argues: “That plaintiffs may feel the on-call
periods are disruptive to their personal lives does not mean that they are not being
compensated in accordance with law.”
Defendant also contends that plaintiffs’ reliance on the firefighter case, Renfro v.
City of Emporia, 948 F.2d 1529, is inappropriate. Defendant argues that, because
“plaintiffs’ night phone work does not involve responding to emergencies,” that the Renfro
factors do not apply, citing Armitage v. City of Emporia, 982 F.2d 430, 432 (10th Cir.
1992).21 Defendant cites to Mr. Kos’ testimony on cross-examination to support its
assertion that plaintiffs are not responding to emergencies:
20Mr. Kos did note that while at the bar he did consume some alcohol and described it
as his “one indiscretion.”
21 The court notes that in Armitage v. City of Emporia, an appeal regarding “backpay to
city police detectives for lunch periods and time spent on call,” in which
50
Q. Have you ever had an occasion where you’ve turned on your lights or
sirens for a pickup?
A. Never. Never. No. That’s something you learn -- I was a deputy sheriff.
No, I’m -- unless it's an emergency, there’s no lights, no sirens going on.
And every vehicle you get into, you’ve got to hunt for half the stuff in these
vehicles. It’s not your normal vehicle.
Defendant asserts: “The parties’ stipulations, along with extensive trial evidence,
establish that plaintiffs carry an electronic device—a Government-issued mobile phone—
for the purpose of being contacted while they are covering the night phone.” Defendant
also contends in a footnote in its post-trial brief, “[j]ust as ICE has not imposed any fixed
response time, it also has not imposed any specific geographic radius within which
plaintiffs must remain.” Defendant also argues, and plaintiffs do not rebut, that “plaintiffs
are freely permitted to switch their on-call rotations with other officers.”
[t]he detectives also rotated standby duty and each detective was on call
one week out of six. The standby detective was paid $30 per week, plus
overtime for the time actually worked. The standby detective was provided
with a pager so he did not have to remain near a phone, although he was
required to stay in the vicinity in order to call in within ten minutes of being
paged, and report to the station within twenty minutes if necessary. The
detectives were called back, on average, less than two times per week of
on call duty.
Armitage v. City of Emporia, 982 F.2d at 431. The Tenth Circuit explained that
[i]n the instant case, the detectives were allowed to do as they pleased while
on call, as long as they remained sober, could be reached by beeper and
were able to report to duty within twenty minutes of responding to the page.
They were called in on average less than two times per week, as opposed
to the twenty to thirty times per week for the firefighters in Renfro. The
firefighters were required to report within twenty minutes of a call, in full
gear, and subject to discipline if late. Renfro, 948 F.2d at 1537.
Furthermore, the detectives were called in to investigate crimes which had
been committed, as opposed to responding to emergencies in progress.
The firefighters were “lying in wait for emergencies [which was] a benefit to
the employer and thus compensable under FLSA.” Id. at 1538(distinguishing Norton and Boehm, where the employees were not waiting
to respond to emergencies). Although the detectives' services are certainly
beneficial to the public, to require compensation under these facts would
require that all on call employees be paid for standby time.
Armitage v. City of Emporia, 982 F.2d at 432-33.
51
After hearing the testimony at the trial and the exhibits and stipulations introduced
into the record before the court, the first issue to be decided is whether the plaintiffs in
this case were on standby or on-call status. As indicated above, the FLSA regulation at 5
C.F.R.§ 551.431 details three factors to be satisfied to classify plaintiffs as being in a
standby status while monitoring a duty phone. Plaintiffs must demonstrate that they are:
(1) “restricted by official order to a designated post of duty,” (2) “assigned to be in a state
of readiness to perform work,” and (3) there are “limitations on the employee’s activities
so substantial that the employee cannot use the time effectively for his or her own
purposes.” See 5 C.F.R. § 551.431(a)(1). Regarding the first factor, whether plaintiffs
were “restricted by official order to a designated post of duty,” the plaintiffs before this
court have failed to identify any official documents or directives to establish they were
restricted to a designated post of duty when monitoring the duty phone. See 5 C.F.R.
§ 551.431. When defense counsel asked Mr. Cheung, “[a]re you aware of any written
directive or order that says you must remain in any fixed location during your night phone
duty?” Mr. Cheung responded, “I do not believe so.” When Mr. Miller was asked by
defense counsel, “[a]re you aware of any official order or anything you would consider an
official order that expressly says you can’t leave your home while you have the night
phone?” Mr. Miller answered, “[i]t’s implied on how they worded it in the email or how they
direct it to everybody during the staff meetings.” When Mr. Kos was asked by defense
counsel, “[a]re you aware of any written order or directive that requires you to remain in
any fixed location during your night phone duty?” Mr. Kos answered, “[n]o. We tried to
narrow management down on that and haven’t really received a good response.” When
Mr. Wright was asked by defense counsel, “[h]as a supervisor ever told you you have to
remain at home while monitoring the night phone?” Mr. Wright answered, “[n]o.” Mr.
Onewokae, who had gone to his in-laws’ home while monitoring the duty phone had the
following exchange with defense counsel:
Q. In your view, was it -- you were complying with ICE’s policies when you
took your -- or when you went to your in-laws’ house while you were on the
duty phone, weren’t you?
A. I still performed the work. And I put a detainer down and was able to
make calls from that post.
Q. So nothing you did violated any of ICE’s policies, correct?
A. I was still able to respond, yeah. I don’t believe it violated it.
Additionally, most plaintiffs had to go to the Field Office to get a government vehicle
to perform a pickup. Plaintiffs assert in their post-trial brief: “When performing night phone
duty, DOs must use a government-issued cell phone and a government-issued laptop to
handle incoming calls to the night phone and must use a government-issued vehicle to
perform pickups.” Mr. Cheung testified that, after he determined a pickup would be
appropriate, he does the following:
Once I get off the phone, I go into my bedroom and change into my law
enforcement attire. And then I would get in my vehicle, drive to the Fort
52
Snelling Field Office and get into a government caged vehicle and then from
there I would drive to that local law enforcement agency.
Mr. Cheung testified that he lives “[a]pproximately 25, 30 minutes” away from the office.
Mr. Onewokae testified regarding how to perform a pickup of a non-citizen, “I would say
best practice would be to get a caged vehicle because it’s just you picking up that one
person.” Mr. Onewokae testified that he lived “[f]ourteen, 15 minutes” away from the office
to get a caged vehicle. Because of his duties on the at-large team, Mr. Miller parks a
government-issued vehicle at his home, and, rather than going to the office to perform his
work at the beginning of his shift like the other plaintiffs, he goes “to a location” or to “the
field a lot tracking down our subjects.” Mr. Miller also testified that “the only time we would
be in the office is if we’re processing or need to catch up on some stuff that we couldn’t
be able to do from the car or the field.” Mr. Kos testified:
if a call for a pickup comes in, I do not have a G-ride. I currently just got one
two months ago, but it's never left the office. It's still here. So I haven't had
a G-ride or a government-issued vehicle, and so I would have to -- if I get
my call in Elk River, I have to drive 50 miles just to come in to the office and
get a vehicle.
In order to perform a pickup, Mr. Wright testified:
I leave my house. I go to the office and I pick up the van keys for one of our
transport vans, and I then proceed to the -- to where I need to go to pick
that person up and bring them back and take them to where they are going
to be spending the -- in custody.
The reasons that plaintiffs mostly decided to remain in their homes and some even
predominantly in their basements while monitoring the duty phone was plaintiffs’ choice.
Although Mr. Cheung did not testify that he received an order to stay at a specific
workstation while monitoring the duty phone on weekends, he testified that “[f]or both
days, I wouldn’t -- I would not leave my home. That’s my workstation. I would stay at home
until my shift is over.” Mr. Onewokae testified, “[y]ou kind of have to schedule around it
[monitoring the duty phone]. So whatever day that falls on the weekends, just plan on not
doing anything.” (brackets added). Mr. Miller also testified, “even though I might not be
taking a phone call, I still might have to be called into action to take phone calls or to do
pickups, so I’m still relegated to my basement.” Mr. Kos testified that
[t]he best way to explain it [monitoring the duty phone] is if anyone’s
experienced a snow day, you’re not going anywhere. You’re confined to
your house pretty much. Yeah, okay, did you go out and take out the
garbage? Yes, I did. Hey, and I did go check the mailbox. But you’re really
not doing anything.
Mr. Wright testified, “I don’t sleep. I am up because I have sleep issues, so I’m afraid I will
miss a phone call.” Reviewing the testimony at trial, the various plaintiffs, however, appear
to have different interpretations of how they should monitor the duty phone. Mr. Kos
testified to having gone camping, to a colleagues’ home, and to a restaurant bar to watch
a Minnesota Vikings game. Mr. Onewokae, as indicated above, testified to having gone
53
to his in-laws’ home, while monitoring the duty phone, but Mr. Cheung testified that he
had left his house just once to get milk before a blizzard while monitoring the duty phone.
Meanwhile, Supervisor Halverson testified that “when an officer is working the after-hours
duty phone, I don’t tell them where they have to work from. Typically, they are working
from their home is my understanding, but there’s not a requirement for them to be working
at any one designated location.” When defense counsel asked Supervisor Skwira whether
she had ever “told a deportation officer that they cannot leave their home during night
phone duty” or “told a deportation officer that they cannot engage in some particular
activity during night phone duty,” Supervisor Skwira responded “[n]o.”
Although this court decided above that the statute at 5 U.S.C. § 5545(c)(1) was not
the statute by which to determine whether plaintiffs were in standby status and that the
FLSA regulation at 5 C.F.R. § 551.431 is also applicable to the above-captioned case,
not 5 U.S.C. § 5545(c)(1), because 5 U.S.C. § 5545(c)(1) was used in conjunction with
the FLSA regulation in the United States Court of Appeals for the Federal Circuit decision
Huskey v. Trujillo, 302 F.3d 1307. In Huskey, the Federal Circuit addressed claims
brought under both the FEPA and the FLSA, rather than just as FLSA claims, as in the
above-captioned case. See generally Huskey v. Trujillo, 302 F.3d 1307. The FEPA
metrics for finding that standby duty had occurred in Huskey derived from 5 U.S.C.
§ 5545(c)(1), which provided: “[I]n a position requiring him to regularly remain at, or within
the confines of, his station during longer than ordinary periods of duty, a substantial part
of which consists of remaining in standby status rather than performing work.” 5 U.S.C.
§ 5545(c)(1); see also Huskey v. Trujillo, 302 F.3d at 1311. The OPM regulations
promulgated under the FEPA statute, and addressed by the Federal Circuit in Huskey
indicate that an employee is on standby, and “at, or within the confines of his station”
exists “only during periods when an employee is required to remain at his quarters and is
required to hold himself in a state of readiness to answer calls for his services.” 5 C.F.R.
§ 550.143(b)(3) (2021) (brackets added); see also Huskey v. Trujillo, 302 F.3d 1311. The
FEPA statute and the regulation at 5 C.F.R. § 550.143(b)(3), however, differ slightly from
the FLSA regulation, which applies to the above-captioned case. The FLSA requirements,
as stated above are that “the employee is restricted by official order to a designated post
of duty and is assigned to be in a state of readiness to perform work with limitations on
the employee’s activities so substantial that the employee cannot use the time effectively
for his or her own purposes.” 5 C.F.R. § 551.431. The plaintiff in Huskey alleged that
nurses were required to be available by phone or pager while away from the hospital if
scheduled, and that they were to return the call or answer the pager within five minutes,
and to report to the hospital within thirty minutes if the phone or pager required. See
Huskey v. Trujillo, 302 F.3d at 1309. The plaintiff in Huskey alleged that the restrictions
of being on-call precluded her from going to her cabin, fishing at her favorite venues,
skiing, jogging, hunting, staying at home without a babysitter, shop at stores with long
lines, host dinner parties, dine out, or attend hockey games because of the
“unpredictability of calls and the requirement that she respond rapidly.” Id. The Federal
Circuit found “salutary and commendable” the Huskey plaintiff’s devotion to her job, but
that the plaintiff was not entitled to standby overtime pay because her “conscience and
professional commitment caused her to return immediately to the hospital upon receiving
a call, irrespective of the actual time limits imposed.” See id. at 1313.
54
In the above-captioned case, the plaintiffs have not identified an official directive
requiring them to remain “by official order to a designated post of duty.” 5 C.F.R.
§ 551.431(a). Although as responsible law enforcement officers, the plaintiffs each of
whom testified that, despite not ordered to remain at home, they indicated that they felt
themselves primarily bound to their homes, appear not to have been ordered to remain
there by ICE.
Regarding the second factor to qualify for standby status, “assigned to be in a state
of readiness to perform work,” each plaintiff has testified that they were expected to be
ready, with their phone, laptop, and, some testified, with internet access available, but
that a hot spot might suffice. See 5 C.F.R. § 551.431(a)(1). Each of the plaintiffs did testify
that they needed to be ready to answer the call when monitoring the duty phone. Mr.
Onewokae testified, “[y]ou’ve got to be able to respond just as well, you know, so you
have to have your laptop on hand, and be ready to do a transport if needed Similarly, Mr.
Kos testified regarding performing a pickup that “[y]ou’ve got to be ready and go get that
individual.” Mr. Miller testified, “[i]t’s horrible because you keep anticipating that a phone
call is going to happen, whether it comes in or not, because you want to be alert and
ready for the phone call, and at the same time you try to get sleep and it’s a constant
battle. You always wake up fatigued and tired the next day.” Mr. Cheung testified, “I
always respond to the calls. I’m assuming if you don’t respond to the calls, you would get
-- they’ll write you up or some type of punishment for not doing your job.” Mr. Wright and
defense counsel had the following exchange at trial:
Q. Are there situations where you have received a call while on the duty
phone and you did not pick up the call when it rang?
A. Yes.
Q. Okay. In those cases, did you let the call go to voicemail?
A. It went to voicemail, and I immediately retrieved the voicemail and
responded.
Q. Okay. And were you disciplined for missing the phone call?
A. No, because I immediately responded.
Plaintiffs, however, testified that they did not have to have their ICE gear on while
monitoring the duty phone. For instance, when Mr. Cheung determines a pickup is
appropriate, he testified: “I go into my bedroom and change into my law enforcement
attire.” Both Mr. Miller and Mr. Onewokae testified that in order to perform a pickup he
would have to put his gear because he did not have the gear on while waiting for a call.
Mr. Kos testified that before he leaves the house for a pickup, he puts on “a duty belt with
the holster, your gun, your handcuffs.” Mr. Wright appears not to have testified as to his
attire while monitoring the duty phone. Therefore, it appears from the testimony offered
55
by plaintiffs at trial that plaintiffs did have to remain in a state of readiness while monitoring
the duty phone, and, thus, could satisfy the second identified factor to qualify for standby
duty. Although plaintiffs are expected to stay in a state of readiness to receive phone
calls, undertake research, and be available for pickups, they are able to do so without
official direction as to where to remain to perform their assigned duty and without being
required to be law enforcement attire while they waited for a phone call to come in.
Regarding the third factor, the “limitations on the employee’s activities so
substantial that the employee cannot use the time effectively for his or her own purposes,”
5 C.F.R. § 551.431(a)(1), plaintiffs testified to restrictions they felt limited to certain
activities while monitoring the duty phone, as well as to what they were able to do while
monitoring the duty phone. Mr. Cheung testified that he had to hire a babysitter if his wife
is not home in the event he had to perform a pickup, but that he also browsed the internet,
watched television, slept, played with his children, and was able to “tidy up the house.”
Mr. Onewokae testified that while monitoring the duty phone, he does not drink, but that
he can watch movies on Netflix, play with his kids “[t]o a certain extent,” sleep, and do
household chores. Mr. Miller testified that he cannot pickup takeout while monitoring the
duty phone. Mr. Kos testified that he has “anxiety” while monitoring the duty phone:
“Generally I don’t fall asleep. Sometimes -- and then I figure if it’s going to ring, it gets
busy 2 to 3. If I can just stay up until then, and then, you know, if I fall asleep, I fall asleep,
and hopefully the phone wakes you up.” Mr. Kos, as stated above, however, that he had
gone camping, to a restaurant, and to a colleague’s home while monitoring the duty
phone. Mr. Wright, whose duty station was transferred to his home for health reasons
making the impact of his testimony different from the others, testified that he would
otherwise be going to his children’s sporting events, but that he cannot attend those while
monitoring the duty phone. Mr. Wright testified that he was able do some household
chores, such as washing the dishes while monitoring the duty phone. Although there
appears to be a range of answers offered by plaintiffs, the testimony at trial reveals that
the plaintiffs felt restricted in their movements, but while home, plaintiffs appear to have
been able to participate in many normal at-home activities while monitoring the duty
phone so long as the phone, computer, and gear is nearby. In sum, plaintiffs failed to
demonstrate they should have been classified as in standby status under 5 C.F.R.
§ 551.431(a)(1).
Prior to the trial, with the exception of ERO 2.0, plaintiffs were on an on-call status,
which defendant argues is, and was, the proper classification for plaintiffs’ duties while
monitoring the duty phone. On-call status is characterized in 5 C.F.R. § 551,431(b)(1)-
(2), “[a]n employee will be considered off duty and time spent in an on-call status shall
not be considered hours of work if,” the plaintiffs are: (1) “allowed to leave a telephone
number or to carry an electronic device for the purpose of being contacted, even though
the employee is required to remain within a reasonable call-back radius,” or (2) “allowed
to make arrangements such that any work which may arise during the on-call period will
be performed by another person.” See 5 C.F.R. § 551.431(b)(1)-(2). Turning first to
whether plaintiffs were “allowed to leave a telephone number or to carry an electronic
device for the purpose of being contacted, even though the employee is required to
remain within a reasonable call-back radius.” See 5 C.F.R. § 551.431(b)(1). As stipulated
to by both parties, each plaintiff had their own electronic device: “During night phone duty,
56
calls to the night phone ring to an assigned DO’s Government-issued mobile phone.”
Additionally, it appears that, so long as plaintiffs had arranged with their partner to cover
their shift, plaintiffs need not even be in the state of Minnesota. For instance, Mr. Miller
testified that he once had a responsibility “to fill in a deportation officer’s spot for 45 days,
covering a detention facility in Folkston, Georgia.” Although he did not perform night
phone duty while on the “Folkston detail,” Mr. Miller testified, “[i]f a swap could not be
found or they couldn’t find a replacement, we were still required to cover our night phone
duties if we were on detail.” Mr. Miller elaborated that “I would have at least had to do the
phone calls” while he was in Georgia and his partner was in Minnesota while monitoring
the duty phone. Additionally, as indicated above, Mr. Kos testified to having gone camping
while monitoring the duty phone, a restaurant, and to a colleague’s house, and Mr.
Onewokae testified to having gone to his in-laws’ home. Plaintiffs clearly satisfy the first
on-call identification factor because they each have a telephone to which calls may be
forwarded, and plaintiffs need not even be in a designated geographical area.
Turning next to the second indicia of being on-call, “[t]he employee is allowed to
make arrangements such that any work which may arise during the on-call period will be
performed by another person.” See 5 C.F.R. § 551.431(b)(2). The parties have stipulated
that “DOs may switch their assigned night phone duty days with other DOs if they can
find another DO who is willing to switch with them.” Each plaintiff testified that they may
switch their shift with another DO. Mr. Cheung testified that “[i]f you come to an agreement
with the officer and then once that agreement has been made, you would notify your
supervisor that you had switched dates.” Mr. Onewokae testified that he is able to switch
with another DO and that he has, in fact, switched his shift with another DO before. Mr.
Miller testified “depending if you have leave and stuff you have to, you know, talk to your
supervisor and figure things out to switch stuff.” Mr. Kos testified that he has switched his
shift with another DO “[n]umerous times.” Mr. Wright testified that he could find someone
to switch with “[i]f you’re lucky,” suggesting that it was not guaranteed that a DO could
find another DO to cover his shift.
Based on all of the above, plaintiffs have failed to demonstrate under 5 C.F.R.
§ 551.431(a)(1), that they are “restricted by official order to a designated post of duty,”
and that the “limitations on the employee’s activities [are] so substantial that the employee
cannot use the time effectively for his or her own purposes,” while monitoring the duty
phone. See 5 C.F.R. § 551.431(a)(1) (brackets added). Although plaintiffs had to remain
“in a state of readiness to perform work,” that alone is insufficient to support that plaintiffs
were on standby status. See id. Additionally, plaintiffs had flexibility to choose where to
monitor the duty phone when assigned; not one of the plaintiffs testified that they were
forced to remain at their homes, although there was testimony that plaintiffs chose that
location. Moreover, for most of the time spent on on-call waiting for a call to come in,
plaintiffs had no other work-related duties to perform, other than the fifteen minutes of set
up responsibilities. Based on the testimony of the five plaintiffs and the two supervisors,
plaintiffs satisfy the described on-call factors, including because plaintiffs were (1)
“allowed to leave a telephone number or to carry an electronic device for the purpose of
being contacted, even though the employee is required to remain within a reasonable
call-back radius; or” (2) “allowed to make arrangements such that any work which may
57
arise during the on-call period will be performed by another person,” further demonstrating
they could be described as on on-call status. See 5 C.F.R. § 551.431(b)(1)-(2). Based on
the foregoing, plaintiffs in the above-captioned case were on on-call status
Administratively Uncontrollable Overtime or FLSA One and One-Half Pay
Plaintiffs also challenge the type of overtime compensation they were paid for the
time spent monitoring the duty phone. Plaintiffs argue that they are entitled to one and
one-half pay under the FLSA overtime provisions, 29 U.S.C. § 207(a)(1), as opposed to
AUO compensation under 5 U.S.C. § 5545(c)(2), independent of whether plaintiffs were
found to be in on-call or standby status. The excerpts from the parties’ June 26, 2020 joint
statement of issues of law and fact which focus on AUO compensation or one and one-
half times pay compensation are:
5. Whether classification of Plaintiffs’ night phone duty work as
administratively uncontrollable overtime hours is consistent with law.
a. Whether Plaintiffs’ hours of work with respect to night phone duty
are scheduled in advance of the administrative work week or
irregular.
b. Does the entire duration of the night phone coverage period
constitute hours of work, as Plaintiffs assert, or do only the periods
when Plaintiffs are actively answering or responding to night phone
calls constitute the hours of work during night phone duty, as
Defendant asserts?
As determined above, the court found above that plaintiffs were in on-call status
and, therefore, plaintiffs are actively working only for the time spent by plaintiffs during
their scheduled shifts performing varying work-related tasks while on duty to monitor the
duty phone, including setting up their laptops and other necessary items, although not
putting on their gear which certain plaintiffs testified they dress into after receiving a call
for a pickup, in preparation for calls, answering the duty phone, performing call-related
research, and performing pickups.
Plaintiffs argue that “[d]efendant assigns Plaintiffs to work night duty phone shifts
for particular dates months in advance of the administrative workweeks in which those
shifts occur.” Plaintiffs argue: “Plaintiffs are assigned to work night phone duty for
particular shifts in advance of the administrative workweeks in which those shifts occur.”
Plaintiffs also state “such work time is scheduled in advance of the administrative
workweek and is compensable with regularly scheduled overtime and not AUO.” (internal
citation omitted). According to plaintiffs: “Non-supervisory DOs such as the plaintiffs, who
are covered under the FLSA and who receive AUO, are entitled to additional half-time
pay for overtime hours for which they receive AUO pay.” Plaintiffs, therefore, argue, “the
DOs should be receiving time and one-half premium pay, not AUO, for all of the night
58
phone hours they work more than 85.5 hours in a 14-day work period.” (citing 5 U.S.C.
§ 5545(c)(2)); see also 29 C.F.R. § 553.201(a); 29 C.F.R. § 553.230(c).
Defendant indicates that “the amount of AUO pay for a given pay period depends
not on the number of AUO hours reported in that pay period, but rather on an average
computed from several previous pay periods.” Defendant argues in its post-trial brief that
scheduling on-call assignments in advance does not mean that any work is
scheduled in advance. Indeed, the very nature of an on-call system is such
that it generally is not known if, when, or how much work will be needed
during the on-call period. That is why employees are placed on-call.
Defendant argues: “The joint trial exhibits and the trial testimony demonstrate that the
work plaintiffs sometimes perform while on-call is not scheduled in advance. An
examination of the hours spent answering and responding to calls, as recorded by
plaintiffs, demonstrates that the work is highly unpredictable.” Defendant provides,
“[m]any times plaintiffs recorded no hours of actual work at all during a night phone
coverage period. When plaintiffs did record hours of work, the extent of the work varied
widely and randomly.” (internal citations omitted). Defendant also asserts that “[d]uring
the trial, every witness agreed that there was no way to predict when calls would come
in.” Defendant argues:
The trial evidence demonstrates that night phone work is not scheduled in
advance, and cannot be scheduled in advance because it is unknowable
whether, or how much, work will be required after hours. AUO is therefore
the correct compensation under the law for work that arises while plaintiffs
are covering the night phone.
(citing 5 C.F.R. § 550.163(b)).
Plaintiffs argue in their post-trial reply brief that defendant’s argument, in which the
assignment of the shift is in advance of the work week, but that the work performed on
the shift is unpredictable because it is not known what, or how, much work must be
performed “is much different than traditional AUO work.” Plaintiffs argue:
An example of typical, or traditional AUO is that if an ICE agent gets a call
to pickup a detainee towards the end of a regular shift, the agent must
continue with that assignment and related paperwork that runs over his
normal shift. 5 C.F.R. § 550.153(a). Such a situation was administratively
uncontrollable and fell outside his scheduled the [sic] shift. Id. The
scheduled shift, of course, would not be AUO. The same is true here. The
Plaintiffs here were assigned to a particular scheduled shift to have night
phone and pickup duties and responsibilities. There is no way to predict
when, what type, or how many calls and pickups will occur on a particular
night phone duty shift; however, the fact is that the entire night phone duty
shift is scheduled well in advance. Common sense dictates that AUO is not
59
appropriate for shifts scheduled in advance regardless of how much or what
type of work must be performed during that shift.
(internal citation omitted).
Congress determined that regular overtime compensation is paid “at a rate not less
than one and one-half times the regular rate at which he is employed.” 29 U.S.C. § 207(k).
An employer also may pay an employee a different rate for “administratively
uncontrollable overtime,” defined in the statute at 5 U.S.C. § 5545(c)(2) if the “head of an
agency, with the approval of the Office of Personnel Management,” approves AUO
compensation. The parties agree plaintiffs were being paid AUO compensation at the
time of the trial for their obligations to monitor the duty phone for all time spent actually
performing work. As stated in the statute at 5 U.S.C. § 5545(c)(2):
(c) The head of an agency, with the approval of the Office of Personnel
Management, may provide that–
...
(2) an employee in a position in which the hours of duty cannot be controlled
administratively, and which requires substantial amounts of irregular,
unscheduled overtime duty with the employee generally being responsible
for recognizing, without supervision, circumstances which require the
employee to remain on duty, shall receive premium pay for this duty on an
annual basis instead of premium pay provided by other provisions of this
subchapter, except for regularly scheduled overtime, night, and Sunday
duty, and for holiday duty. Premium pay under this paragraph is an
appropriate percentage, not less than 10 percent nor more than 25 percent,
of the rate of basic pay for the position, as determined by taking into
consideration the frequency and duration of irregular, unscheduled overtime
duty required in the position.
5 U.S.C. § 5545(c)(2). The rates of payment permitted by regulation in the regulation at
5 C.F.R. § 550.154(a) for AUO are:
(a) An agency may pay the premium pay on an annual basis referred to in
§ 550.151 to an employee who meets the requirements of that section [5
C.F.R. § 550.151], at one of the following percentages of the employee’s
rate of basic pay (as defined in § 550.103):
(1) A position which requires an average of at least 3 but not more
than 5 hours a week of irregular or occasional overtime work—10
percent;
(2) A position which requires an average of over five but not more
than 7 hours a week of irregular or occasional overtime work—15
percent;
60
(3) A position which requires an average of over seven but not more
than 9 hours a week or irregular or occasional overtime work—20
percent;
(4) A position which requires an average of over 9 hours a week of
irregular or occasional overtime work—25 percent.
5 C.F.R. § 550.154(a) (2021) (brackets added). Regarding whether the statute at 5 U.S.C.
§ 5545(c)(2) is money-mandating, the United States Court of Appeals for the Federal
Circuit stated:
By using the word “may,” the statute gives the “head of an agency” the
discretion to allow AUO pay for employees in particular positions, although
this discretion is somewhat limited because the agency may only award
AUO pay to employees in positions that meet the requirements listed in
section 5545(c)(2). Further, once the agency makes a determination that a
particular position is entitled to AUO pay, the employee “shall” receive
premium pay under the statute. Thus, the statute is money-mandating
because once a condition is met, namely that the head of an agency states
that a position meets the criteria listed in subsection (c)(2), the statute
requires payment to employees with that position. See Fisher, 402 F.3d at
1175; Samish, 419 F.3d at 1364–65 (citing Perri, 340 F.3d at 1342–43).
Therefore, the Court of Federal Claims erred to the extent that it dismissed
the Doe plaintiffs' claim for AUO pay for lack of jurisdiction in Doe I [Doe v.
United States, 46 Fed. Cl. 399 (2000)].
2006 Doe, 463 F.3d at 1325 (brackets added); see also Crawley v. United States, 149
Fed. Cl. 258, 268 (2020). The OPM has issued a regulation describing when the use of
AUO compensation is acceptable:
The requirement in § 550.151[22] that a position be one in which the hours
of duty cannot be controlled administratively is inherent in the nature of such
22 The regulation at 5 C.F.R. § 550.151 states:
An agency may pay premium pay on an annual basis, instead of other
premium pay prescribed in this subpart (except premium pay for regular
overtime work, and work at night, on Sundays, and on holidays), to an
employee in a position in which the hours of duty cannot be controlled
administratively and which requires substantial amounts of irregular or
occasional overtime work, with the employee generally being responsible
for recognizing, without supervision, circumstances which require the
employee to remain on duty. Premium pay under this section is determined
as an appropriate percentage, not less than 10 percent nor more than 25
percent, of the employee’s rate of basic pay (as defined in § 550.103).
61
a position. A typical example of a position which meets this requirement is
that of an investigator of criminal activities whose hours of duty are
governed by what criminals do and when they do it. He [or she] is often
required to perform such duties as shadowing suspects, working incognito
among those under suspicion, searching for evidence, meeting informers,
making arrests, and interviewing persons having knowledge of criminal or
alleged criminal activities. His [or her] hours on duty and place of work
depend on the behavior of the criminals or suspected criminals and cannot
be controlled administratively. In such a situation, the hours of duty cannot
be controlled by such administrative devices as hiring additional personnel;
rescheduling the hours of duty (which can be done when, for example, a
type of work occurs primarily at certain times of the day); or granting
compensatory time off duty to offset overtime hours required.
5 C.F.R. § 550.153(a) (2021) (brackets added).
Definitions of regularly scheduled work can be found in a series of definitions
contained in the OPM regulations:
For the purpose of determining hours of work in excess of 40 hours in a
week or in excess of another applicable overtime work standard under
section 7(k) of the Fair Labor Standards Act, agencies shall credit hours of
work under § 410.402 of this chapter, part 532 of this chapter and 5 U.S.C.
5544, and part 550 of this chapter, as applicable, that will not be
compensated as hours of work in excess of 8 hours in a day, as well as any
additional hours of work under this part.
5 C.F.R. § 551.401(g). “Overtime work has the meaning given that term in [5 C.F.R.]
§ 550.111 and includes irregular or occasional overtime work and regular overtime work.”
5 C.F.R. § 550.103 (2021) (emphasis in original) (brackets added). Overtime work is
defined in 5 C.F.R. § 550.111 as:
work in excess of 8 hours in a day or in excess of 40 hours in an
administrative workweek that is—
(1) Officially ordered or approved; and
(2) Performed by an employee. Hours of work in excess of 8 in a day are
not included in computing hours of work in excess of 40 hours in an
administrative workweek.
5 C.F.R. § 550.111(a).
The regularly scheduled workweek, for law enforcement officers, such as ICE DOs,
is 42.75 hours per week, instead of the 40 hours for non-law enforcement, government
employee’s workweek hours. See 29 U.S.C. § 207(k); 29 C.F.R. § 553.201(a); 29 C.F.R.
62
§ 553.230(c); see also Dep’t of Labor, Fire Protection and Law Enforcement Employees
of Public Agencies; Study of Average Number of Hours Worked, 48 Fed. Reg. 40,518(Sept. 8, 1983).
The regulation at 5 C.F.R. § 550.103, in addition to providing the definition for
overtime work, noted above, also provides definitions for regularly scheduled
administrative workweek, regularly scheduled work, regular overtime work, and irregular
or occasional overtime work. The regulation provides that: “Regularly scheduled
administrative workweek, for a full-time employee, means the period within an
administrative workweek, established in accordance with § 610.111 of this chapter, within
which the employee is regularly scheduled to work;” “Regularly scheduled work means
work that is scheduled in advance of an administrative workweek under an agency’s
procedures for establishing workweeks in accordance with § 610.111;” “Regular overtime
work means overtime work that is part of an employee’s regularly scheduled
administrative workweek;” and “Irregular or occasional overtime work means overtime
work that is not part of an employee’s regularly scheduled administrative workweek.” 5
C.F.R. § 550.103 (emphases in original).
In Burich v. United States, the United States Court of Claims stated that overtime
is not regularly scheduled if “overtime was not susceptible to administrative control
beyond the point of recognizing that it might occur.” Burich v. United States, 177 Ct. Cl.
139, 148 (1966) (holding that regularly given assignments that often-caused plaintiff to
work overtime were not regularly scheduled because the time for completion could not be
ascertained). In an appeal from a decision of the United States District Court for the
Southern District of Florida, the United States Court of Appeals for the Federal Circuit
described work as being administratively controllable when the work is “amenable to
administrative control by devices such as hiring additional personnel or rescheduling the
hours of duty.” See Slugocki v. United States, 816 F.2d 1572, 1577 (Fed. Cir. 1987), cert.
denied, 484 U.S. 976 (1987). In Slugocki, the Federal Circuit also agreed with the
observation of the United States District Court for the Southern District of Florida, that
“overtime generated by certain specific categories of appellees’ duties” was
“routinely required to be worked and was demanded of the plaintiffs on a
constant and on-going basis. Such was therefore ‘recurrent.’” The court [the
United States District Court for the Southern District of Florida] concluded
that these recurrent duties, which did not entail work where “the employee
[is] generally responsible for recognizing, without supervision,
circumstances which require him to remain on duty,” were susceptible of
scheduling. We agree with appellees that the Government has not shown
the district court's findings on this issue to be clearly erroneous or its
conclusions to be incorrect as a matter of law.
Id. at 1576-77 (second alteration in original) (quoting 5 U.S.C. § 5545(c)(2)). Discussing
and distinguishing the plaintiff in Burich, the Federal Circuit in Slugocki stated:
63
Although his assignments were received on a daily basis, “neither the
nature of the work nor the length of time required in its performance could
be ascertained beforehand.” Thus, in Burich it was not contended that these
hours were amenable to administrative control by devices such as hiring
additional personnel or rescheduling the hours of duty, which the district
court held would be effective in the present case in eliminating overtime. 5
C.F.R. § 550.153(a).
Slugocki v. United States, 816 F.2d at 1577. In Alozie v. United States, a Judge of the
United States Court of Federal Claims found that plaintiffs, who occasionally had to work
through their thirty-minute lunch break, were entitled to AUO compensation and not
entitled to one and one-half pay because
[e]ven if Plaintiffs had made a case that they frequently worked through
lunch, there is no evidence that any supervisor directed Plaintiffs not to take
a meal break. The most to be said is that Plaintiffs occasionally chose to
work through lunch, or on rare occasions, they had to work through lunch
due to unexpected emergencies. Plaintiffs made no showing that their
supervisors had any knowledge of these circumstances, or that they should
have scheduled such work in advance.
Alozie v. United States, 106 Fed. Cl. 765, 776 (2012). In Leggitte v. United States, a
Judge of the United States Court of Federal Claims noted: “Typically, AUO is appropriate
for positions such as criminal investigators, who are responsible for recognizing, without
supervision, circumstances that require them to remain on duty. 5 C.F.R. § 550.153(a).”
Leggitte v. United States, 104 Fed. Cl. 315, 316 (2012). Moreover, in Buchan v. United
States, another Judge of the Court of Federal Claims stated: “If the job position is
administratively uncontrollable, then the question is whether the particular function of the
job is administratively uncontrollable.” Buchan v. United States, 31 Fed. Cl. 496, 498
(1994) (emphasis in original) (citing Slugocki v. United States, 816 F.2d at 1576). The
court in Buchan continued, “[i]n other words, could the overtime necessary to perform this
particular function of the job be eliminated through administrative procedures, or could
the amount of overtime necessary for that function be regulated.” Id. (citing Fox v. United
States, 416 F. Supp. 593, 597, 598 (E.D. Va. 1976)).
A “Fact Sheet” issued by OPM and currently published on its website tries to
simplify the regulations regarding AUO as follows, “for employees with a regularly
scheduled administrative workweek, an overtime hour is either irregular or regularly
scheduled based on whether the work was scheduled in advance of the employee’s
administrative workweek.” Office of Personnel Management, Pay & Leave: Policy, Data,
Oversight: Fact Sheet: Guidance on Applying FLSA Overtime Provisions to Law
Enforcement Employees Receiving Administratively Uncontrollable Overtime Pay ¶16,
OPM.GOV, https://www.opm.gov/policy-data-oversight/pay-leave/pay-administration/fact-
sheets/guidance-on-applying-flsa-overtime-provisions-to-law-enforcement-employees-
64
receiving-administratively-uncontrollable-overtime-pay/#content (last visited Dec. 6,
2021).23
As stated above, the statute governing AUO compensation, 5 U.S.C. § 5545(c)(2),
indicates that an employee may qualify for AUO compensation if the employee is “in a
position in which the hours of duty cannot be controlled administratively,” and “which
requires substantial amounts of irregular, unscheduled overtime duty with the employee
generally being responsible for recognizing, without supervision, circumstances which
require the employee to remain on duty.” 5 U.S.C. § 5545(c)(2). According to the
testimony at trial, the plaintiffs are scheduled at a minimum of one month or up to three
months in advance to monitor the duty phone outside of their regular shifts. According to
the testimony of Supervisor Halverson, the duty phone shifts are assigned “at least three
months in advance.” Mr. Cheung testified that the duty phone schedule used to be sent
“a year out,” but that now the schedule is sent out about “two or three months.” Mr.
Onewokae testified that “[s]omeone on management usually assigns or schedules us two
months out” to monitor the duty phone. Mr. Miller testified that shifts to monitor the duty
phone are scheduled “months” in advance. Mr. Kos testified that the duty phone schedule
is set “three months in advance,” but that “it used to almost be out six months to a year.”
Mr. Wright testified that the duty phone shifts were scheduled “[p]ossibly” more than one
month in advance. Although the testimony of the witnesses was not entirely consistent, it
appears that the schedules are released well in advance of the administrative workweek
for the duty phone. The number of calls received, the timing of the calls, the amount of
time expended by the DOs after the calls come in while assigned to monitor the duty
phone, and the actions required, however, are unpredictable. Mr. Cheung testified that
the nature of the calls is “very unpredictable.” When Mr. Onewokae was asked by
plaintiffs’ counsel “[d]o you know in advance when you will not have -- be receiving phone
calls?” Mr. Onewokae responded, “[n]o.” When Mr. Miller was asked by defense counsel,
“[y]ou agree that you can’t predict when the phone will ring on night phone duty, correct?”
Mr. Miller testified, “[t]hat is correct.” When defense counsel asked Mr. Kos, “is there any
way to know when in advance how many calls you’re going to get on a shift?” Mr. Kos
responded, “[n]o.” Mr. Wright testified that whether a call comes in is “really completely
random.”
Plaintiffs’ shifts to monitor the duty phone in the above-captioned case were
controlled administratively by a schedule which was sent out at least one month in
advance. Plaintiffs each knew, in advance, when they were responsible to monitor the
duty phone. Additionally, plaintiffs’ shifts as DOs were set by plaintiffs’ supervisors, and
plaintiffs were not to be on overtime duty to monitor the duty phone, except when they
were scheduled to do so by their supervisors. Plaintiffs should not have received AUO
compensation for monitoring the duty phone because they were neither “in a position in
which the hours of duty cannot be controlled administratively,” nor were the DOs in a
situation “which requires substantial amounts of irregular, unscheduled overtime duty with
23 Although the OPM “Fact Sheet” has no date of publication, this administrative website
guidance was available to the parties as early as February 26, 2019 because defendant
relied upon the resource in its motion for summary judgment.
65
the employee generally being responsible for recognizing, without supervision,
circumstances which require the employee to remain on duty,” as required by 5 U.S.C.
§ 5545(c)(2). The statute at 5 U.S.C. § 5545(c)(2) indicates that an employee may qualify
for AUO compensation if the employee is “in a position in which the hours of duty cannot
be controlled administratively,” and “which requires substantial amounts of irregular,
unscheduled overtime duty with the employee generally being responsible for
recognizing, without supervision, circumstances which require the employee to remain on
duty.” 5 U.S.C. § 5545(c)(2). The DOs knew well in advance the schedule that required
them to monitor to duty phone. Under 5 U.S.C. § 5545(c)(2), AUO is a form of
compensation that is appropriate when the “head of an agency, with the approval of the
Office of Personnel Management,” chooses to compensate an employee with AUO and
when the employee qualifies for AUO compensation under the statute. 5 U.S.C.
§ 5545(c). Although plaintiffs were authorized by their employer to receive AUO
compensation for time spent monitoring the duty phone, according to 5 U.S.C.
§ 5545(c)(2), AUO was not the appropriate form of compensation. Although the amount
of time of work varied when the DOs were assigned to night phone duty, these hours
were supervisor-assigned hours, and when a call came in during the assigned call hours,
the DOs had to respond and perform the required established work, including preparation,
research, and pick-up duties. Because plaintiffs are non-exempt employees under the
FLSA, plaintiffs are entitled to FLSA overtime pay for the time spent on-call while
monitoring the duty phone. See 29 U.S.C. § 207(a)(1). Based on the record before the
court, these five plaintiffs, therefore, were being improperly paid for the time spent on-call
monitoring the duty phone because they were receiving AUO pay instead of the correct
type of compensation, one and one-half pay, for the overtime spent actively working while
on-call. See 29 U.S.C. § 207(a)(1). Additionally, any time plaintiffs were responsible for
monitoring the duty phone during the timeframe the court determined was during ERO
2.0, June 5, 2017 to July 15, 2017, will not be subject to this analysis because plaintiffs
were already paid one and one-half pay for their time spent monitoring the duty phone
during ERO 2.0.
FLSA Liquidated Damages
Plaintiffs also request an award of liquidated damages, which defendant opposes.
An employer “who violates the provisions of section 206 or section 207 of this title shall
be liable to the employee or employees affected in the amount of their unpaid minimum
wages, or their unpaid overtime compensation, as the case may be, and in an additional
equal amount as liquidated damages.” 29 U.S.C. § 216(b). The statue at 29 U.S.C. § 260
(2018) clarifies the limitations of § 216:
[I]f the employer shows to the satisfaction of the court that the act or
omission giving rise to such action was in good faith and that he [or she]
had reasonable grounds for believing that his [or her] act or omission was
not a violation of the Fair Labor Standards Act of 1938, as amended, the
court may, in its sound discretion, award no liquidated damages or award
any amount thereof not to exceed the amount specified in section 216 of
this title.
66
29 U.S.C. § 260. The United States Court of Appeals for the Federal Circuit has stated
that the court has “‘broad statutory discretion’ over the liquidated damages award.” Shea
v. United States, 976 F.3d 1292, 1297 (2020) (quoting Bull v. United States, 479 F.3d
1365, 1380 (Fed. Cir. 2007)). The Federal Circuit in Shea stated that even when a plaintiff
prevails on the merits, a plaintiff does not automatically recover liquidated damages. See
id. at 1297-1301 (finding the trial court’s detailed analysis of plaintiff’s position description
and the determination that it was reasonable that defendant would see plaintiff as exempt,
despite being “ultimately incorrect” when determining that classification, meant plaintiff
was not entitled to liquidated damages). Good faith is a “subjective inquiry” as to whether,
“‘an honest intention to ascertain what the Fair Labor and Standards Act requires and to
act in accordance with it.’” Beebe v. United States, 226 Ct. Cl. 308, 328, 640 F.2d 1283,
1295 (1981) (quoting Addison v. Huron Stevedoring Corp., 204 F.2d 88, 93 (2d Cir.), cert.
denied 346 U.S. 877 (1953)); see also Barfield v. N.Y. City Health & Hosps. Corp., 537
F.3d 132, 142 (2d Cir. 2008). “‘To establish the requisite subjective “good faith,” an
employer must show that it took active steps to ascertain the dictates of the FLSA and
then act[ed] to comply with them.’” Shea v. United States, 976 F.3d at 1300 (alterations
in original) (internal quotation marks and citations omitted in original) (quoting Barfield v.
New York City Health & Hosps. Corp., 537 F.3d at 150).
Reasonable grounds is an “objective standard” which, for example, may be due to,
“[p]roof that the law is uncertain, ambiguous or complex may provide reasonable grounds
for an employer’s belief that he is in conformity with the Act, even though his belief is
erroneous.” Havrilla v. United States, 125 Fed. Cl. at 467 (quoting Beebe v. United States,
226 Ct. Cl. at 328, 640 F.2d at 1295 (internal quotations omitted)). When a defendant
offers “no evidence that it investigated the requirements of” its legal obligations and “no
evidence that it had reasonable grounds for believing that it was in compliance with” its
legal obligations, defendants are in violation of the “reasonable grounds” factor. Sinclair
v. Auto. Club of Okla., Inc., 733 F.2d 726, 730 (10th Cir. 1984); see also Adams v. United
States, 350 F.3d 1216 (Fed. Cir. 2003); Abbey v. United States, 106 Fed. Cl. 254, 279
(2012) (finding that setting up a new management system without legal analysis and with
informality “could not have been based on reasonable grounds and made in good faith,”
and was in violation of 29 U.S.C. § 216(b)); Adams v. United States, 46 Fed. Cl. 616, 621
(2000) (finding the government’s burden to be a “continuing obligation to monitor” the
OPM regulations and to look at them more than 20 years apart in order to avoid liquidated
damages). The government is treated the same as a private party because “[n]o
exception is set out in the code for a government defendant.” Adams v. United States, 46
Fed. Cl. at 620 (regarding the establishment of a defense for the government).
Plaintiffs argue that “defendant cannot meet its heavy burden of showing both
subjective good faith and objective reasonableness” which are the two prongs of
determining whether a plaintiff is entitled to liquidated damages under 29 U.S.C. § 216(b)
“because the Government failed to present any evidence of its compliance, or efforts to
comply, with the FLSA in ensuring that DOs were compensated for all hours they work
while covering the night phone.” (emphasis in original). Plaintiffs argue that “the Agency
67
has failed to present any evidence that Agency officials attempted to discern its
obligations pursuant to the FLSA.” (emphasis in original). Plaintiffs assert:
Since 2015, the St. Paul Field Office has utilized an internal ICE policy
called the “Premium Pay Guide” to determine FLSA compliance. See JX 5.
Defendant has done nothing else to determine its FLSA compliance other
than consult the Premium Pay Guide. Indeed, when first level supervisor
Skwira contacted Agency attorney Braunstein regarding the compensability
of night phone duty, the attorney specifically stated that whether it is stand
by or on call “depends on the level of restriction.” JX 20, TP 240. Yet, at
trial, SDDO Skwira admitted that she never followed up with the attorney or
explained the level of restriction during night phone shifts. SOF ¶ 73.
Defendant was aware that, depending on the level of restriction on the
employees, the time could be compensable, yet did nothing to determine
whether the plaintiff DOs should be compensated for the shifts. Defendant
never sought or received a formal legal opinion to determine whether its
practices regarding compensating DOs for time spent monitoring the duty
phone outside regular hours complies with the FLSA. SOF ¶ 74.
Plaintiffs also note that Supervisors Halverson and Skwira indicated they had not received
meaningful training, if at all, on the FLSA.
The ICE Premium Pay Guide was introduced at trial as Joint Exhibit 5. The ICE
Premium Pay Guide introduction states:
This U.S. Immigration and Customs Enforcement (ICE) Premium Pay Guide
(Guide) includes a summary of the statutory and regulatory requirements
governing premium pay, as well as several examples and scenarios to
provide context to the statutes and regulations. While the Guide covers
most subjects applicable to ICE employees, it currently is limited to general
schedule employees and excludes variations specific to wage-grade
employees.
This Guide does not include or establish any new requirements,
responsibilities, or procedures; rather, it is limited to a summary of federal
statutes and regulations along with relevant examples. Although several
examples are provided, it may not include all scenarios encountered by
supervisors, law enforcement officers, or other ICE personnel.
This Guide will be continuously reviewed, revised, and updated to ensure
consistency with law, regulation, and ICE policy, and on that basis, it is
subject to change without notice. Nothing in this Guide is intended to and
may not be relied upon to create any right or benefit, substantive or
procedural, enforceable at law by any party in any administrative, civil, or
criminal matter. Therefore, should there be any questions, concerns or
issues that are addressed, or not addressed in this Guide, please contact
your servicing Office of Human Capital Human Resources Specialist.
68
DISCLAIMER:
Any ICE employee, including those in Headquarters and field offices,
having any reason to believe that an ICE organizational entity is not in
compliance with the guidance provided in this Guide should report
such issue up his or her chain of command. Office management must
immediately contact ICE Employee and Labor Relations (ELR) and the
ICE Office of the Principal Legal Advisor (OPLA) to discuss how to
move into compliance, consistent with any potential labor obligations.
While statutes and regulations must be complied with immediately,
compliance with the ICE policies or best practices referenced in this
Guide may in some circumstances require that certain steps be taken
prior to moving the office into compliance.
(emphasis and capitalization in original). The ICE Premium Pay Guide is a summary of
information and is not regulatory or statutory in nature. The ICE Premium Pay Guide
discusses “Overtime under the FEPA/Title 5 (‘45 Act’),” “Administratively Uncontrollable
Overtime,” and “On-Call Status and Standby Status,” as well as other types of premium
pay and examples of ICE’s interpretation of proper use of the premium pay. The Premium
Pay Guide compiles a selection of premium pay statues and regulations that ICE policy
makers have deemed relevant and includes definitions which are generally lifted from
those statutes and regulations.
Defendant argues “prevailing on the merits does not mean a plaintiff necessarily
should recover liquidated damages.” Defendant argues that “[t]he first prong—good
faith—‘requires a subjective showing.’” (quoting Shea v. United States, 976 F.3d at 1298).
Defendant further argues, “‘[t]o establish the requisite subjective “good faith,” an employer
must show that it took active steps to ascertain the dictates of the FLSA and then act[ed]
to comply with them.’” (quoting id. at 1300). Defendant also argues “The second prong—
reasonable grounds—involves an objective standard. Thus, in combination, the two
prongs require a defendant to demonstrate that it subjectively believed it was complying
with the FLSA and that its reasons for that belief were objectively reasonable.” (citing id.
at 1298). Defendant argues with regards to the government’s attention to its
responsibilities “both prongs are easily satisfied by the joint exhibits and trial testimony.
As a starting point, it is clear that the United States has a robust system in place to comply
with the FLSA.” Defendant points to the OPM Guidance and states, “OPM has prepared
relevant guidance and made it available on its website.” Defendant also states, “At the
agency level, ICE has developed a comprehensive Premium Pay Guide, JX 5, and the
trial testimony in the record makes clear that supervisors are familiar with it.” The
defendant points first to the trial testimony of Supervisor Halverson, who was being
questioned by defendant’s counsel:
Q. As a supervisor, if a question comes up about overtime or holiday pay or
something like that and you don’t know the answer, what do you do?
A. I reference the Premium Pay Guide. I would reach out to my supervisor.
We may reach out to labor relations, attorneys.
69
Defendant also identifies the trial testimony Supervisor Skwira, who was questioned by
defendant’s counsel:
Q. As a supervisor, if a question comes up about overtime or holiday pay or
something like that, and you don’t know the answer, how do you deal with
that?
A. Well, one, I would reference the Premium Pay Guide. I would look to see
if I can, you know, see it or figure it out. A lot of times I’ll still have that
discussion with my boss, Jason Sieving, and some -- usually -- sometimes
it always leads to, well, let’s talk to Mike Havrilesko [Senior Labor Relations
Specialist at ICE] so we’re all on the same page. But we reference the
Premium Pay Guide first.
(brackets added). Defendant also points to the March 14, 2016 letter from Field Office
Director Scott Baniecke to Vice President of the AFGE Local 3928 Peter Fehlen. The
March 14, 2016 letter is a “Letter of Intent – St. Paul Area of Responsibility After-hours
Duty Rotation,” which, according to defendant, “memorialize[s] the fact that the local
parties have reached an understanding regarding the updated St. Paul Area of
Responsibility After-hours Duty Rotation, which is set out in a memorandum attached to
this letter.” (capitalization and emphasis in original). Within the memorandum referenced
in the March 14, 2016 Letter of Intent, there is a portion on compensation, which states:
Generally, time spent in on-call status does not constitute hours of work. An
AUO eligible employee will be compensated by AUO for the actual time
spent performing after-hours work, if it is irregular or occasional. The Union
and Management agree to re-evaluate this agreement if the agency makes
changes to Premium Pay compensation.
In plaintiffs’ post-trial briefs, plaintiffs argue:
Simply because OPM or the Agency issues general guidance regarding the
FLSA does not mean the Defendant actually acted in good faith or
reasonableness. To prove good faith, the agency employer at issue must
prove that it undertook a review of the very issue of FLSA compliance with
respect to the facts at issue in the case.
Regarding the ICE Premium Pay Guide and the ability of supervisors to contact attorneys,
plaintiffs point out to the court that Supervisor Skwira testified that she did not respond to
the attorney she contacted. Plaintiffs argue: “Defendant was informed by an attorney and
was aware that, depending on the level of restriction on the employees, the time would
be compensable, yet did nothing to determine whether the plaintiff DOs should be
compensated for the shifts.” (emphasis in original). Plaintiffs also argue that
the Plaintiffs agree with the March 2016 statement that AUO can be used
to compensate actual time spent working that is irregular or occasional, but
70
the night phone shifts at issue are not irregular or occasional. The Plaintiffs
here are scheduled in advance to work a night duty phone shift in which
they are responsible for any and all calls that come in.
In the record and trial testimony before the court, both supervisors testified that
they did not recall ever having reviewed or been trained on the FLSA, as indicated above.
When asked by plaintiffs’ counsel whether Supervisor Halverson had “ever had training
in the Fair Labor Standards Act,” Supervisor Halverson testified, “[n]ot that I recall.”
Supervisor Skwira also testified, regarding whether she had received any training in the
FLSA, “I don’t recall.” While examining a “statement of earnings and leave,” plaintiffs’
counsel and Supervisor Halverson had the following exchange:
Q: FLSA, can you explain what that is?
A: It’s the Fair Labor Standards Act. Honestly, I mean, it’s difficult. I’m not
able to explain how that works.
Q: It’s confusing, right?
A: It is, yes.
Regarding what document Supervisor Halverson referenced for determining whether
officers should be paid on-call or standby pay, Supervisor Halverson testified, “I recall
referencing this page [‘On-call status and standby duty status,’ page 7 of the ICE Premium
Pay Guide] quite a bit during the time of ERO 2.0, and I believe a lot of -- our field office
director at the time heavily looked at all of this during that time.” (brackets added).
Plaintiffs’ counsel questioned Supervisor Halverson regarding his resources for
determining overtime pay:
Q. Okay. You said that -- on your cross examination that you could -- I think
it was in the context of how you used the Premium Pay Guide, and then you
also said that if you needed to, you could reach out to an attorney or labor
relations or something like that. Do you recall that?
A: Yes, I do.
Q: Have you ever done that?
A: I know I’ve spoken with our labor relations. I don’t recall specifically what
I reached out to labor relations for.
Regarding speaking with “labor relations” and “how to compensate employees,”
Supervisor Halverson testified, “I don’t recall ever having that direct conversation with
them about that.” Supervisor Skwira testified,
I was tasked with looking into on-call and standby, and so I reached out to
our labor relations expert, Mike Havrilesko [Senior Labor Relations
Specialist at ICE], for guidance, because it’s a very complex issue. And we
referenced the AUO Premium Pay Guide, but they’re the ones that are
experts in that field, but -- and then so we tried to get our answer there. I
tried for -- I was tasked by upper management to look into it.
71
(brackets added). Supervisor Skwira testified that Mr. Havrilesko is her designated point
of contact for labor relations, and that she was “trying to look at different types of shifts,
and so I inquired with the shifts, with Mr. Havrilesko” via email. Additionally, when
Supervisor Skwira asked an ICE Employee and Labor Relations Specialist attorney Meir
Braunstein by email on July 10, 2017 to “make any sense out of” the “Call-back/AUO
inquiry,” whether he has “had similar cases,” and whether it was “all AUO,” Mr. Braunstein
answered24 “it depends on the level of restriction” and “[i]f it is on-call time, then it’s all
AUO when it is actually triggered,” which the court has already determined to be incorrect.
In that same email chain, also on July 10, 2017, Mr. Braunstein indicated to Mr.
Havrilesko, “when you are AUO certified, all irregular and occasional overtime (which this
is, the specific days and hours of actual overtime work were not scheduled in advance of
the administrative workweek and not reasonably predictable) are paid by, and credited
towards, AUO.” The rest of the email chain appears to discuss an upcoming conversation
between Mr. Braunstein, senior management at the ERO St. Paul Field Office, and the
Union, in which to provide information, Mr. Braunstein pulls information from the Premium
Pay Guide. In sum, the supervisors who testified appear to have read the ICE Premium
Pay Guide and, on occasion as individual issues came up, reached out to Mr. Braunstein.
Neither supervisor, however, testified as to recalling being trained on the FLSA and
Supervisor Halverson testified that he was unable to explain how the FLSA works.
Because this court finds ICE was correct in labeling plaintiffs as on-call, but
incorrect in paying plaintiffs AUO payment as opposed to one and one-half pay for the
time spent on-call actively working while monitoring the duty phone, the court addresses
whether liquidated damages are appropriate for defendant’s failure to properly pay
plaintiffs one and one-half for the time spent on-call only. As noted above, the two required
factors for a plaintiff to recover FLSA liquidated damages are “if the employer shows to
the satisfaction of the court that the act or omission giving rise to such action was in good
faith and that he [or she] had reasonable grounds for believing that his [or her] act or
omission was not a violation of the Fair Labor Standards Act of 1938.” See 29 U.S.C.
§ 260 (brackets added); see also Shea v. United States, 976 F.3d at 1297. The
supervisors appear to have found the FLSA “confusing” or “difficult.” One of the
supervisors at the St. Paul Office did make minimal efforts to go through the proper
channels to “‘ascertain the dictates of the FLSA and then act to comply with them.’” Id.
Despite plaintiffs’ assertion, defendant did “nothing” to determine whether plaintiffs were
being properly compensated for the time spent on-call is not entirely true, however, the
question was what defendant did enough. The supervisors also sought guidance from the
ICE-provided Premium Pay Guide for questions, but apparently remained uncertain about
what was required. The supervisors apparently periodically sought out Mr. Braunstein,
24Although the question in this email was initially asked by Supervisor Skwira, it appears
that Mr. Braunstein became somewhat unresponsive to Supervisor Skwira. Mr.
Havrilesko, who is Supervisor Skwira’s supervisor, contacted Mr. Braunstein on
Supervisor Skwira’s behalf. Mr. Braunstein then became more responsive and Mr.
Havrilesko then forwarded the emails from Mr. Braunstein to Supervisor Skwira. Neither
Mr. Havrilesko nor Supervisor Skwira asked a follow-up question to Mr. Braunstein’s
answer about the “level of restriction” necessary for standby or on-call status.
72
who was incorrect in his analysis that plaintiffs should be paid AUO for time spent actively
working while on-call monitoring the duty phone, as determined by the court. Mr.
Braunstein’s analysis does not appear to rely on caselaw or statutes, however. Supervisor
Skwira testified that she did contact Mr. Braunstein, and Joint Exhibit 20 reveals that so
as did her Supervisor, Mr. Havrilesko, but Mr. Braunstein apparently became somewhat
unresponsive. Both Supervisor Skwira and her supervisor took Mr. Braunstein’s word
without question and did not ask for follow-up information on the “level of restriction.”
Plaintiffs’ supervisors were reasonable to try to rely on the “Employee and Labor
Relations Specialist” hired by ICE for this specific purpose, however it was done without
follow-up and without a lot of effort. The record before the court reflects minimal efforts to
distinguish between AUO and one and one-half compensation. If the supervisors had
looked to the FLSA, and specifically 5 U.S.C. § 5545(c)(2), the supervisors would have
noted that plaintiffs’ duty to monitor the duty phone, regulated by shifts scheduled in
advance, were not subject to AUO compensation because plaintiffs’ shifts were
scheduled one month, or more, in advance according to the testimony at trial and plaintiffs
are not required to be on duty without supervision. Defendant in the Minneapolis St. Paul
ICE Office should have done more to determine the appropriate compensation for
plaintiffs when monitoring the duty phone and, therefore, failed to act in good faith.
The second factor of the inquiry is whether defendant had “reasonable grounds for
believing that his [or her] act or omission was not a violation of the Fair Labor Standards
Act of 1938.” See 29 U.S.C. § 260 (brackets added); see also Shea v. United States, 976
F.3d at 1297. As noted above, the court found that the language of the relevant regulation
that plaintiffs were reasonably found to be on-call based on the plain language of the
regulation at 5 C.F.R. § 551.431:
(b) An employee will be considered off duty and time spent in an on-call
status shall not be considered hours of work if:
(1) The employee is allowed to leave a telephone number or to carry an
electronic device for the purpose of being contacted, even though the
employee is required to remain within a reasonable call-back radius; or
(2) The employee is allowed to make arrangements such that any work
which may arise during the on-call period will be performed by another
person.
5 C.F.R. § 551.431(b)(1)-(2). The court also found that the language of the statute
determining whether an employee is entitled to AUO indicates that AUO compensation is
for “an employee in a position in which the hours of duty cannot be controlled
administratively, and which requires substantial amounts of irregular, unscheduled
overtime duty with the employee generally being responsible for recognizing, without
supervision, circumstances which require the employee to remain on duty.” 5 U.S.C.
§ 5545(c)(2). Additionally, the regulations elaborate on the statute, defining what is
regular and what is irregular overtime: “Regular overtime work means overtime work that
is part of an employee’s regularly scheduled administrative workweek;” and “Irregular or
73
occasional overtime work means overtime work that is not part of an employee’s regularly
scheduled administrative workweek.” 5 C.F.R. § 550.103 (emphases in original). The
court has found this language to be clear that plaintiffs’ obligation to monitor the duty
phone in shifts scheduled at least one month in advance is regular overtime work, not
subject to AUO compensation. If the defendant-supervisors had received training on, or
regularly consulted, the relevant provisions of the statutes and regulations, rather than
relying mostly on a summary Guide and a single email chain in the record, and more
diligently pursued getting to the correct answer, defendant would have realized that
plaintiffs should have been classified in on-call status and should have been receiving
one and one-half pay for the time they spent monitoring the duty phone. Defendant’s
efforts to determine whether plaintiffs were subject to AUO compensation or regular
overtime compensation were insufficient. Plaintiffs have proven that ICE did not
demonstrate to the satisfaction of the court that the act or omission which gave rise to the
decisions would meet the good faith test and that there were reasonable grounds for
believing that the omission was not a violation of the Fair Labor Standards Act of 1938.
See 29 U.S.C. § 260 (brackets added). Liquidated damages in the amount of double the
actual damages are appropriate for the named plaintiffs for the period at issue in this
case.
Attorneys’ Fees
In their complaint, plaintiffs also request attorneys’ fees and costs. In their post-
trial submissions, defendant did not address plaintiffs’ request for attorneys’ fees. The
statute governing attorneys’ fees, which also governs the liquidated damages, addressed
above, states in relevant part: “The court in such action shall, in addition to any judgment
awarded to the plaintiff or plaintiffs, allow a reasonable attorney’s fee to be paid by the
defendant, and costs of the action.” 29 U.S.C. § 216(b). “Courts have held where an
employee prevails on a FLSA claim, the award of attorneys’ fees under § 216(b) is
mandatory.” Slugocki v. United States 816 F.2d at 1579 (citing Beebe v. United States,
226 Ct. Cl. 308, 640 F.2d 1283 (1981)); see also Shea v. United States, 154 Fed. Cl. 1,
4 (2021). “[P]laintiffs are only entitled to recover attorneys’ fees to the extent of plaintiffs’
success at trial.” Bull v. United States, 68 Fed. Cl. 212, 229 (2005). Although the United
States Supreme Court was examining attorney fees in the context of the Civil Rights
Attorney's Fees Awards Act, the Supreme Court stated that if
a plaintiff has achieved only partial or limited success, the product of hours
reasonably expended on the litigation as a whole times a reasonable hourly
rate may be an excessive amount. This will be true even where the plaintiff’s
claims were interrelated, nonfrivolous, and raised in good faith. Congress
has not authorized an award of fees whenever it was reasonable for a
plaintiff to bring a lawsuit or whenever conscientious counsel tried the case
with devotion and skill. Again, the most critical factor is the degree of
success obtained.
74
Hensley v. Eckerhart, 461 U.S. 424, 436, 103 S. Ct. 1933, 1941 (1983); see also Beebe
v. United States, 226 Ct. Cl. at 329 (citing Rau v. Darling’s Drug Store, Inc., 388 F. Supp.
877 (W.D. Pa. 1975)) (“The amount to be allowed as attorneys’ fees shall be determined
by the trial division on remand, taking into account various pertinent factors.”). “‘Factors
to be considered in arriving at a fair award for attorney’s fees are: the amount of the
overtime compensation award, the nature and complexity of the issues involved, and the
efforts of the [p]laintiff’s counsel in obtaining the award.’” Shea v. United States, 154 Fed.
Cl. at 4 (alterations in original) (quoting Rau v. Darling’s Drug Store, Inc., 388 F. Supp. at
887). The court determined that plaintiffs were entitled to be paid with one and one-half
compensation while actively working on-call monitoring the duty phone, as opposed to
the AUO compensation plaintiffs were paid. An award of attorneys’ fees is premature in
this phase of the case.
CONCLUSION
In conclusion, in this portion of the case, based on the trial testimony, the admitted
exhibits, and the joint stipulations, the court finds that the plaintiffs, who when actively
working, albeit engaged in demanding and challenging law enforcement responsibilities,
were in on-call status while monitoring the duty phone after-hours. The court also finds
that the plaintiffs were entitled to one and one-half pay for the compensable time spent
actively working under the FLSA. Liquidated damages in the amount of double the actual
damages are appropriate for the named plaintiffs for the period at issue in this case. The
final spreadsheets which reflect the court’s determinations of the “the days and hours—
by date and time” that were not paid correctly are attached as part of this Opinion. The
issues regarding attorneys’ fees are deferred for further briefing and review of fee
requests when submitted as part of the damages portion of the case.
IT IS SO ORDERED.
s/Marian Blank Horn
MARIAN BLANK HORN
Judge
75
Cheung, et al. v. United States, No. 18-48C
Spreadsheets of Dates and Times Worked by Plaintiffs Cheung, Onewokae, Miller, Kos, and Wright
76
KEY:
Actively Working: The time spent by plaintiffs during their scheduled shifts performing work-related tasks while monitoring
the duty phone, including answering the duty phone, performing pickups, and setting up laptop and other gear in preparation
for calls.
Date: The date on which the relevant plaintiff was scheduled to work and/or performed work according to the schedule,
plaintiff’s administratively uncontrollable overtime (AUO) Report, and/or call log.
Hours Worked: The amount of time plaintiffs spent actively working while monitoring the duty phone based upon the AUO
Report and/or call logs. The hours worked column is based on the court’s examination of the AUO Report and call logs
presented by parties.
Issue: Identified issues or inconsistencies resolved by the court which are numbered and listed below the respective
plaintiff’s spreadsheet.
JX: Acronym for joint exhibit.
Relevant AUO Report Exhibit: The citation to the location in the record which identifies the relevant plaintiff’s AUO Report,
which generally reflects a two-week log of work of time deemed eligible for AUO pay and provides an amount of time
plaintiffs spent actively working while monitoring the duty phone. An AUO Report is signed by plaintiff and plaintiff’s
supervisor.
Relevant Call Log Exhibit: The citation to the location in the record which identifies the relevant plaintiff’s call log. The call
log is a worksheet which include boxes for the date, time worked, name of agent, caller name, alien name, alien “DOB,”
reason arrested, and more. The call logs are filled out by the plaintiffs while monitoring the duty phone and also provide an
amount of time plaintiffs spent actively working while monitoring the duty phone.
Relevant Schedule Exhibit: The citation to the location in the record which identifies the date plaintiff was scheduled to work.
Scheduled Shift Hours: The number of hours for which the relevant plaintiff was scheduled to monitor the duty phone.
TP: Acronym for trial page.
Trial Transcript: The citation to the location in the trial transcript of testimony which identifies the particular plaintiff’s
testimony regarding a particular date.
77
In the above-captioned case, the court heard testimony from multiple witnesses, including each of the plaintiffs, as
well as from two of plaintiffs’ supervisors. Prior to the taking of testimony during the first phase of the case, the parties had
submitted a joint motion for partial bifurcation of the issues. The motion stated that the upcoming presentation of witnesses
should include a resolution of exactly which days and hours—by date and time—were allegedly not paid
correctly. If the Government prevails at trial, the payroll computations at issue will be unnecessary. If the
plaintiffs prevail, the parties believe that it may prove more efficient in this case to attempt to agree on the
appropriate payroll adjustments after the court has made the factual findings on which such payroll
adjustments would be based, rather than attempting to address the exact computations at this stage through
the expert discovery process.
At the urging of the parties, the court granted the parties’ motion, stating: “Payroll computation shall be deferred until after
the upcoming trial, however, the parties shall present evidence identifying the dates and hours in dispute.”
The court developed a set of spreadsheets, one for each plaintiff, based on the testimony and exhibits at trial and
the submitted joint stipulation of facts. After the court’s thorough review of the evidence based in the record before the court,
however, inconsistencies and missing information became apparent. The court shared draft spreadsheets with the parties
and requested the parties’ comments. Subsequently, plaintiffs and defendant provided their input to the court on the topic
of each issue identified by the court and specifically what to do for missing documents. Regarding missing documentation,
defendant states simply: “We introduced into evidence as complete a set of these documents as we could locate, and we
assume plaintiffs had the same objective.” Plaintiffs argue,
Defendant is required by federal law to maintain accurate records of the Plaintiffs’ work hours and it cannot,
as it appears to have done here, shift that burden to the employees. When, as here, the Defendant failed to
accurately keep complete records, the Court should rely upon the Plaintiff employees’ testimony regarding
their hours of work.
Plaintiffs argue, “[t]o the extent that the records maintained by Defendant contain holes or do not address every shift,
Plaintiffs’ testimony should be used to fill in any gaps in the records.”
Regarding the collection and maintenance of data of employees, the Fair Labor Standards Act (FLSA) provides:
Every employer subject to any provision of this chapter or of any order issued under this chapter shall make,
keep, and preserve such records of the persons employed by him and of the wages, hours, and other
conditions and practices of employment maintained by him, and shall preserve such records for such periods
of time, and shall make such reports therefrom to the Administrator as he shall prescribe by regulation or order
78
as necessary or appropriate for the enforcement of the provisions of this chapter or the regulations or orders
thereunder. The employer of an employee who performs substitute work described in section 207(p)(3) of this
title may not be required under this subsection to keep a record of the hours of the substitute work.
29 U.S.C. § 211(c) (2018). The regulation at 29 C.F.R. § 516.1(a), promulgated under 29 U.S.C. § 211, states:
Form of records. No particular order or form of records is prescribed by the regulations in this part. However,
every employer subject to any provisions of the Fair Labor Standards Act of 1938, as amended (hereinafter
referred to as the “Act”), is required to maintain records containing the information and data required by the
specific sections of this part. The records may be maintained and preserved on microfilm or other basic source
document of an automatic word or data processing memory provided that adequate projection or viewing
equipment is available, that the reproductions are clear and identifiable by date or pay period and that
extensions or transcriptions of the information required by this part are made available upon request.
29 C.F.R. § 516.1(a) (2021). Additionally, the United States Office of Personnel Management (OPM) regulation at 5 C.F.R.
§ 551.401 implementing the FLSA for federal employees states: “An agency shall keep complete and accurate records of
all hours worked by its employees.” 5 C.F.R. § 551.402(b) (2021). When an employer fails to keep proper records of time
worked, the United States Supreme Court has stated:
where the employer’s records are inaccurate or inadequate and the employee cannot offer convincing
substitutes a more difficult problem arises. The solution, however, is not to penalize the employee by denying
him any recovery on the ground that he is unable to prove the precise extent of uncompensated work. Such
a result would place a premium on an employer's failure to keep proper records in conformity with his statutory
duty; it would allow the employer to keep the benefits of an employee's labors without paying due
compensation as contemplated by the Fair Labor Standards Act. In such a situation we hold that an employee
has carried out his burden if he proves that he has in fact performed work for which he was improperly
compensated and if he produces sufficient evidence to show the amount and extent of that work as a matter
of just and reasonable inference. The burden then shifts to the employer to come forward with evidence of the
precise amount of work performed or with evidence to negative the reasonableness of the inference to be
drawn from the employee's evidence. If the employer fails to produce such evidence, the court may then award
damages to the employee, even though the result be only approximate. See Note, 43 Col.L.Rev. 355.
Anderson v. Mt. Clemens Pottery Co., 328 U.S. 680, 687-88 (1946); see also Tyson Foods, Inc. v. Bouaphakeo, 577 U.S.
442, 456 (2016); Leatherbury v. Dep’t of the Army, 524 F.3d 1293, 1302 (Fed. Cir. 2008); Abbey v. United States, 106 Fed.
Cl. 254, 274 (2012); Bull v. United States, 68 Fed. Cl. 212, 220, decision clarified, 68 Fed. Cl. 276 (2005), aff'd, 479 F.3d
1365 (Fed. Cir. 2007). “For work to be compensable, the quantum of time claimed by plaintiffs must not be de minimis and
79
must be reasonable in relation to the principal activity.” Bull v. United States, 68 Fed. Cl. at 220 (citing Anderson v. Mt.
Clemens Pottery Co., 328 U.S. at 688, 693; Bobo v. United States 136 F.3d 1465, 1468 (Fed. Cir. 1998); Adams v. United
States, 65 Fed. Cl. 217, 222 (2005); Amos v. United States, 13 Cl. Ct. 442, 449 (1987)).
Although inconsistences or missing information still appear to exist in the record before the court even after plaintiffs’
and defendant’s responses to the court’s draft spreadsheets, the court makes its findings as follows. There are three main
sources, in addition to the transcript, from which the court was able to derive information regarding how much time plaintiffs
worked: the overtime schedule, the AUO Reports, and the call logs. The overtime schedule was set up and sent out by
supervisors in the ICE St. Paul Field Office. The AUO Reports were created and signed by each plaintiff and also signed
by supervisors.I The call logs were created by plaintiffs while monitoring the duty phone. If a plaintiff has his schedule, an
AUO Report, and a call log all indicating the same information, plaintiff will be found to have worked for that day and for the
determined amount of time. If the call log and AUO Report indicate the same information, plaintiff will be found to have
worked for that day and for the determined amount of time, even if the schedule does not indicate plaintiff was scheduled
to work. If the AUO Report indicates an amount of time worked differently than the call log associated with the same date,
the AUO Report will be controlling.II If the call log does not list an amount of time worked, the plaintiff will receive only the
time listed in his AUO Report. If no AUO Report exists, but a call log exists, plaintiff will be determined to have worked for
the amount of time listed in the call log. If no time is listed in a call log and a call log is the only source for the court to
determine if plaintiff actively worked while monitoring the duty phone, plaintiff will be awarded fifteen minutes of time per
I Supervisor Halverson testified at the trial that he signed off on AUO Reports after “I’d cross-reference it with their electronic
time card to make sure that the AUO hours that they put on this AUO sheet matches what they put into their electronic
records and that the totals are the same, and, of course, looking at dates and things, making sure everything is accurate.”
II
Defendant states that when the call log and AUO Report are inconsistent that the court should rely upon the AUO Report
because “although the call logs provide more detail about individual calls, the AUO reports provide a more reliable measure
of the total time a plaintiff spent working. Accordingly, we would ordinarily resolve any discrepancies between the call logs
and the AUO reports by relying on the AUO report, if available.” Defendant also asserts:
It has long been our understanding that plaintiffs’ AUO reports provide the most accurate record of the total
time they spent actively working during each night phone assignment. This is because plaintiffs understood
that the number of hours they reported in their AUO reports were used in their payroll computations, and
therefore they needed to take care to ensure that their total hours of night phone work were accurately reported
it their AUO reports.
80
entry on the log because plaintiffs submit their timesheet to their employer in fifteen-minute increments of work. If neither a
call log nor an AUO Report exist, the court relies upon the timesheets as a record of last resort to determine if a plaintiff
spent any time actively working.III
Additionally, one of the issues the court raised was whether time marked on plaintiffs’ AUO Reports as setting up
their computers to monitor the duty phone should count towards plaintiffs’ hours worked. On their AUO Reports, plaintiffs
submit their time in fifteen-minute increments, although the court recognizes that turning on a laptop and setting up for
monitoring the duty phone may not take a full fifteen minutes. Plaintiffs argue that
[i]f the Plaintiffs did not take the time to set up their workstations at the beginning of their night phone shifts,
they would be unable to perform their principal activity of responding to calls to the night phone during that
shift. Accordingly, such time is plainly compensable and must be included in the “Actively Working” column.
Defendant appears to concede that 0.25 hours should be included in plaintiffs’ hours worked for set up of a DO’s computer
and paperwork. For example, defendant states in response to fifteen minutes claimed by Mr. Cheung on December 1, 2019,
“if the Court defines its ‘Hours Worked’ column to include preparatory activities not in response to a night phone call, it may
be appropriate to consider including the 0.25 hours that Mr. Cheung reported.” Therefore, for each evening plaintiffs were
found to be on-call monitoring the duty phone, plaintiffs are entitled to fifteen minutes compensation for set up for time
including computer and necessary measures.
Plaintiffs’ timesheets indicate whether time was AUO overtime but provide no additional details regarding what occurred.
III
Both plaintiffs and defendant have agreed to the use of timesheets as a measure of last resort.
81
Jim Cheung
Date Scheduled Relevant Hours Relevant Relevant Call Log Transcript Issue
Shift Schedule Worked AUO Report Exhibit
Hours Exhibit Exhibit
October 21 to 22, 2017 24 JX 35, TP 313 18 JX 41, TP 558 JX 54, TP 1894-98
November 4, 2017 7 JX 36, TP 314 5.25 JX 41, TP 560
November 15, 2017 7 JX 36, TP 314 0.25 JX 41, TP 561
December 3 to 4, 2017 24 JX 36, TP 314 0.25 JX 41, TP 562 JX 54, TP 1906-08
December 29, 2017 7 JX 36, TP 315 0.25 JX 41, TP 565
January 30, 2018 7 JX 36, TP 316 1.25 JX 41, TP 568 JX 54, TP 1918
February 17, 2018 7 JX 36, TP 316 3.75 JX 41, TP 569 JX 54, TP 1920-22
March 14, 2018 7 JX 36, TP 317 2.50 JX 41, TP 572 JX 54, TP 1923 August 10, [1]
2020 at
130
April 14 to 15, 2018 24 JX 36, TP 318 4.50 JX 41, TP 574 JX 54, TP 1934-35
May 3, 2018 7 JX 36, TP 318 0.25 JX 41, TP 577
May 23, 2018 7 JX 36, TP 319 0.25 JX 41, TP 578
May 27 to 28, 2018 24 JX 36, TP 319 1.25 JX 41, TP 579 JX 54, TP 1943
June 22, 2018 7 JX 37, TP 320 1.25 JX 41, TP 581 JX 54, TP 1950
July 12, 2018 7 JX 37, TP 321 0.25 JX 41, TP 581
July 17, 2018 7 JX 37, TP 321 0.25 JX 41, TP 581
July 19, 2018 7 JX 37, TP 321 1.25 JX 41, TP 583 JX 54, TP 1952 [2]
August 11, 2018 7 JX 37, TP 322 3.75 JX 41, TP 585 JX 54, TP 1959-60
September 29 to 30, 24 JX 37, TP 323 1.25 JX 41, TP 589 JX 54, TP 1964
2018
October 24, 2018 7 JX 37, TP 324 3 JX 41, TP 593 JX 54, TP 1968-69
November 9, 2018 7 JX 38, TP 325 0.25 JX 41, TP 594
December 2 to 3, 2018 24 JX 38, TP 325 5.25 JX 41, TP JX 54, TP 1975-76
596A
January 1 to 2, 2019 24 JX 38, TP 326 3.5 JX 41, TP 597 JX 54, TP 1986-87
January 26, 2019 7 JX 38, TP 326 0.25 JX 41, TP 600 August 10, [3]
2020 at
110-11
February 17 to 18, 24 JX 38, TP 327 3 JX 41, TP 602 JX 54, TP 1996-97
2019
82
Date Scheduled Relevant Hours Relevant Relevant Call Log Transcript Issue
Shift Schedule Worked AUO Report Exhibit
Hours Exhibit Exhibit
March 14, 2019 7 JX 38, TP 327 3 [4]
April 2, 2019 7 JX 38, TP 328 0.25 JX 41, TP 605
April 30, 2019 7 JX 38, TP 328 2.75 JX 41, TP 607 JX 54, TP 2001-02
May 23, 2019 7 JX 38, TP 329 0.25 JX 41, TP 608
June 15 to 16, 2019 24 JX 38, TP 329 0.25 JX 41, TP 611 JX 54, TP 2007
July 9, 2019 7 JX 38, TP 330 0.25 JX 41, TP 613
August 3, 2019 7 JX 38, TP 330 0.25 [5]
August 28, 2019 7 JX 38, TP 331 0.25 JX 41, TP 615
September 21, 2019 7 JX 38, TP 331 1.5 JX 41, TP 617
October 14 to 15, 2019 24 JX 38, TP 332 2.5 JX 41, TP 620 JX 54, TP 2009
November 8, 2019 7 JX 38, TP 332 0.25 JX 41, TP 621 JX 54, TP 2013
December 1 to 2, 2019 24 JX 38, TP 333 0.25 JX 41, TP 624 JX 54, TP 2014
December 27, 2019 7 JX 38, TP 334 4.25 JX 54, TP 2015 August 10, [6]
2020 at
163
Issues Regarding Mr. Cheung
1. Mr. Cheung’s call logs for March 14, 2018 indicate that he actively worked 1.5 hours of his shift while monitoring the duty
phone, but his AUO Report for the same day indicate he worked 2.25 hours. In the defendant’s response to the court’s draft
spreadsheets, defendant contends that “[a]t trial, Mr. Cheung acknowledged that the 2.25 hours recorded on his AUO report
for March 14, 2018 may be attributable to both night phone work and responding to electronic monitoring alerts.” (internal
citations omitted). The testimony of Mr. Cheung at trial, however, does not necessarily support defendant’s argument. Mr.
Cheung and defense counsel had the following exchange:
Q. So in other words, just to clarify that, you wouldn’t ordinarily -- I understand from our discussion before
about how the AUO report was more exact, but you wouldn't expect that much of a difference between the
call log total and the AUO report as we see here?
A. So, for example, like this call came in at 5:27, what I would do is run the records checks, and try to see if
he's detainable. There’s occasions where also my computer didn't work, I don't know if this specific occasion
83
that happened, but I would have to go into my office to complete the call, to respond properly. And then I would
just stay in my office and finish or continue to work until the beginning of my regular shift would start.
Q. So if that were to happen, then there could be more time in that situation, if I understand you right, there
could be more time in that situation that then goes onto the AUO report versus what's in the call logs?
A. That is correct.
Plaintiffs argue that Mr. Cheung
explained that he sometimes has to go into the office to finish work and that that time is not always reflected
in the call log. He explained that that may have been what occurred on March 14, 2018. The 2.25 hours on
the AUO report represent Plaintiff Cheung’s contemporaneous representation of his night phone AUO hours
worked on March 14, 2018, and a supervisor signed his AUO report indicating as much.
(internal citations omitted). Because Mr. Cheung’s AUO Report indicated he worked for 2.25 hours, and Mr. Cheung testified
that he had no recollection for the discrepancy, the court finds that Mr. Cheung worked for 2.25 hours on March 14, 2018
as well as 0.25 hours to set up.
2. According to the schedule, Mr. Cheung was scheduled to monitor the duty phone on July 18, 2018. There is, however, a
call log and an AUO Report which indicates Mr. Cheung worked not on July 18, 2018, but on July 19, 2018. In plaintiffs’
response to the court’s draft spreadsheets, plaintiff argues that Mr. Cheung worked on July 19, 2018, not on July 18, 2018.
Defendant states, “we do not believe it is likely that he covered the night phone on July 18, 2018, and July 19, 2018, but
rather one day or the other.” (emphasis in original). The court finds Mr. Cheung worked on July 19, 2018 because the call
log and AUO Report indicate he performed work on July 19, 2018.
3. Despite the schedule indicating Mr. Cheung was scheduled to work on January 25, 2019, when Mr. Cheung was asked
by defense counsel at trial whether he monitored the night phone duty on January 25, 2019, Mr. Cheung testified, “I believe
there was an error” and “I’m not sure if I worked on the 25th or 26th. I’m assuming I worked one of those two days.” Plaintiffs
argue:
The schedule for January 25, 2019 shows a duplicate entry for that date, whereby two pairs of officers were
on the schedule for night phone duty on January 25, 2019. JX 38, TP 326 (showing both officers Holien and
Cheung, and officers Campbell and Holien were scheduled for January 25, 2019). The best indicator that this
was an error is that Officer Holien, of course, could not have been scheduled twice for the same date with
84
different partners. Id. Further, the fact that Plaintiff Cheung was scheduled to work night phone duty on January
26, 2019 makes it unlikely (although not impossible) that he was also scheduled to work night phone duty the
previous day. However, unlike January 25, 2019, the Agency did not double schedule January 26, 2019.
Therefore, the most probable course of events is that officers Campbell and Holien worked night phone duty
on January 25, 2019, and officers Cheung and Byrd worked night phone duty on January 26, 2019. JX 38, TP
326.
Defendant states: “We agree with the resolution reflected in the Court’s draft chart, which includes only one of those two
dates, but not both.” The court finds that Mr. Cheung most likely only worked one day, and that day was January 26, 2019,
because the agency did not double-schedule January 26, 2019. Mr. Cheung will be given credit for 0.25 hours worked to
set up on January 26, 2019 because no calls were indicated to have been received on that duty phone shift.
4. The AUO Report and call log containing March 14, 2019 for Mr. Cheung appear to be missing from the record before the
court. Defendant refers to its general statement to address this discrepancy, which is “[w]e introduced into evidence as
complete a set of these documents as we could locate, and we assume plaintiffs had the same objective.” Plaintiffs,
however, contend that for March 14, 2019, there is a timesheet in the record before the court. The court notes, as indicated
in the court’s introductory remarks, that the timesheets in the record simply state the amount of AUO claimed for a day, but
do not indicate what actually occurred for AUO to be claimed, unlike the AUO reports which list in detail for what and for
how many hours AUO is claimed. Plaintiffs state:
Plaintiffs note that Plaintiff Cheung’s timesheet from the pay period covering March 14, 2019 indicates that he
worked 2.75 hours of AUO. On March 14, 2019. JX 39, TP 422. Given that Plaintiff Cheung was scheduled to
work night phone duty on this date, that is evidence that Plaintiff Cheung performed active work during his
night phone shift that day. Considering that it is the Agency’s responsibility to maintain accurate time records
for its employees, any ambiguity must be resolved in favor of Plaintiff Cheung.
The court finds that Mr. Cheung performed work for 2.75 hours on March 14, 2019 while monitoring the duty phone, in
addition to the 0.25 hours Mr. Cheung took to set up.
5. The AUO Report and call log for August 3, 2019 for Mr. Cheung appear to be missing from the record before the court.
Defendant refers to its general statement to address this discrepancy, which is “We introduced into evidence as complete
a set of these documents as we could locate, and we assume plaintiffs had the same objective.” Plaintiffs argue: “Plaintiff
85
Cheung’s timesheet covering August 3, 2019 does not include any additional information regarding work performed on that
day. JX 39, TP 442.” The court finds Mr. Cheung actively worked only for 0.25 hours to set up.
6. Mr. Cheung appears to have testified at the trial that the AUO Report in the record for December 27, 2020 is typographical
error and should state December 27, 2019. Mr. Cheung and defense counsel had the following exchange:
Q. For December 27th, 2019, and it does say 2020, but I take it that’s just a typo, it should be December 27,
2019, right?
A. Yes, there's a -- yes. A bunch of dates are incorrect on here it looks like.
Q. With the year you mean?
A. With the year, correct.
Q. Okay, but the day of the month you think is right for 2019, right?
A. I believe so.
Q. Okay, and then there's four hours for the night phone on December 27th, 2019, right?
A. That is correct.
Both Mr. Cheung and the supervisor signed the document on “1-6-20.” Additionally, both plaintiffs and defendant agree that
the AUO Report for “December 27, 2020” should state the year 2019 and that the AUO Report lists four hours of work of
actively working while monitoring the duty phone.
86
Jacob Onewokae
Date Scheduled Relevant Hours Relevant AUO Relevant Call Log Transcript Issue
Shift Schedule Worked Report Exhibit Exhibit
Hours Exhibit
October 25, 2017 7 JX 35, TP 313 1.5 JX 50, TP 1439 JX 54, TP 1899 August 11, [1]
2020 at
260-61
November 2, 2017 7 JX 36, TP 314 0.25 JX 50, TP 1441
November 4, 2017 7 JX 36, TP 314 4.75 JX 50, TP 1441
December 9, 2017 7 JX 36, TP 315 6.50 JX 50, TP 1443 JX 54, TP 1909-10
January 24, 2018 7 JX 36, TP 316 0.25 JX 50, TP 1449
March 7, 2018 7 JX 36, TP 317 0.25 JX 50, TP 1453
March 14 to 15, 2018 1.75 JX 50, TP 1453 JX 54, TP 1924
March 31 to April 1, 24 JX 36, TP 317 10 JX 50, TP 1454- JX 54, TP 1927-29 August 11, [2]
2018 55 2020 at
279
April 8 to 9, 2018 24 JX 36, TP 317 6 JX 50, TP 1455 JX 54, TP 1931-32 [3]
May 4, 2018 7 JX 36, TP 318 1.5 JX 50, TP 1457
May 28 to 29, 2018 24 JX 36, TP 319 1.75 JX 50, TP 1459
June 13, 2018 7 JX 37, TP 320 2.25 JX 50, TP 1461
June 23, 2018 7 JX 37, TP 320 0.25 JX 50, TP 1461
September 7, 2018 7 JX 37, TP 323 0.25 JX 50, TP 1468
September 11, 2018 7 JX 37, TP 323 0.25 JX 50, TP 1468
September 30 to 24 JX 37, TP 323 7.25 JX 50, TP 1472
October 1, 2018
October 20, 2018 7 JX 37, TP 324 3.25 JX 50, TP 1476
December 10 to 11, 7 JX 38, TP 325 2.75 JX 50, TP 1483 JX 54, TP 1980-81 [4]
2018
January 2 to 3, 2019 7 JX 38, TP 326 4.5 JX 50, TP 1484 JX 54, TP 1988-89 [5]
February 9 to 10, 2019 24 JX 38, TP 327 7 JX 50, TP 1488 JX 54, TP 1994-95
February 18 to 19, 2019 24 JX 38, TP 327 2 JX 50, TP 1491 [6]
March 14 to 15, 2019 7 JX 38, TP 327 1.5 JX 50, TP 1492 [7]
April 6 to 7, 2019 24 JX 38, TP 328 9.25 JX 50, TP 1494
May 9 to 10, 2019 7 JX 38, TP 329 3.75 JX 50, TP 1498 [8]
May 15, 2019 0.5 JX 50, TP 1499 [9]
87
Date Scheduled Relevant Hours Relevant AUO Relevant Call Log Transcript Issue
Shift Schedule Worked Report Exhibit Exhibit
Hours Exhibit
May 24, 2019 7 JX 38, TP 329 1.25 JX 50, TP 1499 [10]
June 1 to 2, 2019 24 JX 38, TP 329 6.75 JX 50, TP 1500
July 10, 2019 7 JX 38, TP 330 0.25 JX 50, TP 1504
August 3 to 4, 2019 24 JX 38, TP 330 3.25 JX 50, TP 1505
August 22, 2019 7 JX 38, TP 331 0.25 JX 50, TP 1508
October 16, 2019 7 JX 38, TP 332 0.25 JX 50, TP 1513
November 9, 2019 7 JX 38, TP 332 0.25 JX 50, TP 1515
December 28, 2019 7 JX 38, TP 334 3 JX 50, TP 1521 [11]
Issues Regarding Mr. Onewokae
1. Mr. Onewokae was scheduled to monitor the duty phone on October 24, 2017. Mr. Onewokae testified, and his AUO
Report for October 24 and October 25, 2017 indicate, however, that he recorded 1.25 hours for “CAP phone” on his AUO
Report on October 25, 2017, not on October 24, 2017 as scheduled. Plaintiffs state in their response to the court’s draft
spreadsheets: “This record evidence demonstrates that Plaintiff Onewokae actively worked 1.25 hours of night phone duty
on October 25, 2017, regardless of what the schedule for October 24-25, 2017 may indicate.” Plaintiffs request that the
court simply put October 24 to October 25, 2017 as the days worked. Defendant, however, appears to concede that Mr.
Onewokae was scheduled for October 25, 2017 despite the schedule indicating October 24, 2017, stating: “the rotation
listed for Mr. Onewokae on October 24, 2017 did not actually begin until 12:00 A.M., Midnight, on October 25, 2017, and it
concluded at 7:00 A.M. that morning.” The court finds, although there is no indication that Mr. Cheung was scheduled to
work on October 25, 2017, that Mr. Cheung worked on October 25, 2017, not October 24, 2017.
2. Instead of having the AUO Report for April 1 to April 14, 2018, the AUO Report included is from April 1 to April 14, 2017.
To add to the discrepancies, the signatures of Mr. Onewokae and his supervisor at the bottom of the April 1 to April 14,
2017 AUO Report were both signed on April 18, 2018. Both plaintiffs and defendant agree that the AUO Report is misdated
and in fact represent the time period from April 1 to April 14, 2018. Additionally, Mr. Onewokae testified at trial in response
to the question by defense counsel:
88
Q. April 1st, 2018 -- or 2017. Excuse me, I think the dates are actually wrong on this. The report reads April
1st, 2017, but you signed it on April 18th, 2018, which leads me to conclude that the date listed is incorrect
and it should be April 1st, 2018. Do you agree with that?
A. Yeah. I would assume it goes with the signature, so yeah, 2018.
The court finds that the April 1 to April 14, 2017 AUO Report, which was signed on April 18, 2018, to be indicative of the
time period from April 1 to April 14, 2018.
3. The same issue addressed immediately above exists for April 8 to April 9, 2018 as well, and the court finds the AUO
Report of April 1 to 14, 2017 to be representative of the time period of April 1 to 14, 2018.
4. Mr. Onewokae was scheduled to monitor the duty phone only on December 11, 2018. On December 10, 2018, however,
from “2215” until “2230” Mr. Onewokae entered in his AUO Report “Prepare Night Phone workstation.” (capitalization in
original). Because the supervisor signed Mr. Onewokae’s AUO Report, indicating approval for the time spent the day before
he was scheduled to work setting up, the court finds that Mr. Onewokae is entitled to have this time counted.
5. It appears Mr. Onewokae monitored the duty phone during the 11:00 P.M. hour on January 2, 2019, although he was not
scheduled to work until January 3, 2019. Because the supervisor signed Mr. Onewokae’s AUO Report, indicating approval
for the time spent the day before he was scheduled to work setting up, this court finds that Mr. Onewokae is entitled to have
this time counted.
6. Mr. Onewokae’s AUO Report for his shift on February 18 to February 19, 2019 indicates that he performed one hour of
AUO for “Afterhours Duty Phone” on February 18, 2019. Mr. Onewokae also lists that on February 19, 2019, he performed
0.75 hours of AUO work for “Duty phone wrap up and prep IHP case AXXXXXXXX.” Plaintiffs argue that,
[c]onsidering that the Agency bears the responsibility for ensuring that employee time is tracked and recorded
accurately, Plaintiffs ask the Court to construe this ambiguity in favor of the Plaintiffs and allocate all .75 hours
of that entry on February 19, 2019 to Plaintiff Onewokae as night phone hours actively worked.
Defendant does not address this issue. The court, therefore, finds that Mr. Onewokae is entitled to the 0.75 hours listed on
February 19, 2019 for “Duty phone wrap up and prep IHP case AXXXXXXXX.”
7. Mr. Onewokae appears to have listed 0.25 hours of work on his AUO Report on March 14, 2019 as “prep night work
station at my house for duty phone.” Because the supervisor signed Mr. Onewokae’s AUO Report, indicating approval for
89
the time spent the day before he was scheduled to work setting up, the court finds that Mr. Onewokae is entitled to have
this time counted.
8. Mr. Onewokae appears to have listed 0.25 hours of work on his AUO Report on May 9, 2019 for “prep work station for
on-call duties.” Because the supervisor signed Mr. Onewokae’s AUO Report, indicating approval for the time spent the day
before he was scheduled to work setting up, the court finds that Mr. Onewokae is entitled to have this time counted.
9. Mr. Onewokae was not scheduled to work on May 15, 2019, but using the hours worked reported in his AUO Report, he
may have monitored the duty phone on May 15, 2019. Additionally, Mr. Onewokae appears to have listed 0.25 hours of
work on his AUO Report on May 14, 2019 for “night phone preparation.” Because the supervisor signed Mr. Onewokae’s
AUO Report, indicating approval for the time spent the day before he was scheduled to work setting up, the court finds that
Mr. Onewokae is entitled to have this time counted, coming to a total of 0.5 hours actively worked.
10. Mr. Onewokae appears to have listed 0.25 of hours of work on his AUO Report for May 23, 2019, the day before his
scheduled shift for May 24, 2019. Because the supervisor signed Mr. Onewokae’s AUO Report, indicating approval for the
time spent the day before he was scheduled to work setting up, the court finds that Mr. Onewokae is entitled to have this
time counted, coming to a total of 1.25 hours worked.
11. Mr. Onewokae appears to have listed 0.5 of hours of work to set up to monitor the duty phone on his AUO Report for
December 27, 2019, the day before his scheduled shift for December 28, 2019. Because the supervisor signed Mr.
Onewokae’s AUO Report, indicating approval for the time spent the day before he was scheduled to work setting up, the
court finds that Mr. Onewokae is entitled to have this time counted, coming to a total of 3 hours worked.
90
Craig Miller
Date Scheduled Relevant Hours Relevant AUO Relevant Call Log Transcript Issue
Shift Schedule Worked Report Exhibit Exhibit
Hours Exhibit
May 27 to 28, 2017 24 JX 35, TP 308 0.25 JX 54, TP 1870-74 [1]
November 11 to 12, 24 JX 36, TP 314 13.25 JX 47, TP 1143- JX 54, TP 1902-04
2017 44
January 11, 2018 7 JX 36, TP 315 4.25 JX 47, TP 1147 JX 54, TP 1914-15
February 21, 2018 7 JX 36, TP 316 0.25 JX 47, TP 1151
March 27, 2018 7 JX 36, TP 317 0.25 JX 47, TP 1158
April 3, 2018 7 JX 36, TP 317 0.75 JX 47, TP 1159- JX 54, TP 1930 August 11, [2]
60 2020 at 392-93
April 21, 2018 7 JX 36, TP 318 1.75 JX 54, TP 1936-37 [3]
June 9 to 10, 2018 24 JX 37, TP 320 8.25 JX 47, TP 1165 JX 54, TP 1944-45
July 4 to 5, 2018 24 JX 37, TP 321 0.25 JX 47, TP 1168 JX 54, TP 1951 [4]
July 29 to 30, 2018 24 JX 37, TP 321 3.5 JX 47, TP 1171 JX 54, TP 1956-57
August 24, 2018 7 JX 37, TP 322 0.25 JX 47, TP 1173
September 12, 2018 7 JX 37, TP 323 5 JX 54, TP 1963 [5]
October 12, 2018 7 JX 37, TP 324 2.25 JX 47, TP 1175 JX 54, TP 1966-67
November 4 to 5, 2018 24 JX 38, TP 325 2.75 JX 47, TP 1177 JX 54, TP 1973-74
November 28, 2018 7 JX 38, TP 325 0.25 JX 47, TP 1180
December 22, 2018 7 JX 38, TP 326 0.25
February 7, 2019 7 JX 38, TP 327 1.75 JX 47, TP 1187 JX 54, TP 1993
February 8 to 9, 2019 7 JX 38, TP 327 2.5 JX 47, TP 1187 JX 54, TP 1991-92
March 1 to 2, 2019 7 JX 38, TP 327 4.75 JX 47, TP 1188 [6]
March 26, 2019 7 JX 38, TP 328 0.25 JX 47, TP 1191
April 18, 2019 7 JX 38, TP 328 0.25 JX 47, TP 1194
June 4, 2019 7 JX 38, TP 329 1.25 JX 47, TP 1197 JX 54, TP 2005
June 16 to 17, 2019 24 JX 38, TP 329 0.25 JX 47, TP 1199
September 7 to 9, 2019 55 JX 38, TP 331 11.25 JX 47, TP 1206
October 3, 2019 7 JX 38, TP 332 2.75 JX 47, TP 1209 JX 54, TP 2008
October 26 to 27, 2019 24 JX 38, TP 332 3.75 JX 47, TP 1211, JX 54, TP 2010-11
1213
November 20, 2019 7 JX 38, TP 333 0.25 JX 47, TP 1212
December 12, 2019 7 JX 38, TP 333 0.25 JX 47, TP 1219
91
Issues Regarding Mr. Miller
1. Mr. Miller was scheduled only for May 27, 2017; however, the call logs indicate that Mr. Miller monitored the duty phone
on both May 27 and May 28, 2017. Additionally, the AUO Report which contains May 27 and May 28, 2017 has two blank
lines for these two days. Defendant contends “[t]his was a weekend rotation, running from 7:00 A.M. Saturday, May 27,
2017 to 7:00 A.M. on Sunday, May 28, 2017. Thus, we propose inserting 24 for the scheduled shift hours for this entry,
which is otherwise consistent with our chart.” Plaintiffs propose “[t]he call logs provide such a detailed record of the time
Plaintiff Miller worked on these dates, that it appears most likely that these two dates were simply inadvertently omitted from
the two consecutive AUO Reports.” The court finds that although Mr. Miller may have been scheduled for 24 hours, that,
because the AUO Report reviewed by a supervisor does not indicate any time spent working, the court finds Mr. Miller did
not actively work while monitoring the duty phone, other than setting up for 0.25 hours, when he was scheduled for May 27
and May 28, 2017.
2. Mr. Miller appears to have entered a call log for monitoring the duty phone, and was scheduled to work on April 3, 2018,
but he did not list any time worked on his AUO Report for April 3, 2018. Plaintiffs contend that “there is a call log for April 3,
2018 in the record in which Plaintiff Miller indicates he spent 30 minutes handling a call. JX 54, TP 1930. This call log
provides the best evidence of the night phone work that Plaintiff Miller performed on April 3, 2018. Id.” Defendant appears
to agree with plaintiff: “Mr. Miller received a night phone call that morning, but it was while he was already working on early
morning surveillance, which is what he recorded on his AUO report. On our chart, we included the 30 minutes reflected in
the call log.” Additionally, for the pay period from April 1 to April 14, 2018, Mr. Miller has two different signed AUO Reports:
one signed on April 16, 2018 by both Mr. Miller and his supervisor, and one signed on April 27, 2018 by Mr. Miller and on
April 30, 2018 by his supervisor. Based on Mr. Miller’s testimony at trial, the AUO Report signed on April 16, 2018 is the
relevant AUO Report for the week of April 1 to April 14, 2018. The court finds Mr. Miller worked for 0.5 hours on April 3,
2018 while monitoring the duty phone, as well as 0.25 hours to set up.
3. The detailed AUO Report for April 21, 2018 appears to be missing from the record before the court. Mr. Miller at the trial
testified that he inadvertently did not update the dates from the previous AUO Report, and that April 7, 2018 should actually
read April 21, 2018, with 1.5 hours of AUO for actively working while monitoring the duty phone. Both plaintiffs and defendant
agree with this interpretation of the AUO Report.
92
4. Mr. Miller’s AUO Report does not indicate any time logged for monitoring the duty phone for Mr. Miller’s scheduled shift
on July 4, 2018. The call logs from July 4, 2018 indicate he worked 0.75 hours. Because the AUO Report reviewed by a
supervisor does not indicate any time spent working while monitoring the duty phone, the court finds Mr. Miller did not
actively work while monitoring the duty phone, other than setting up for 0.25 hours.
5. The hours worked is estimated solely on the call logs provided in the record because the AUO Report detailing whether
Mr. Miller performed work while monitoring the duty phone on September 12, 2018 is missing from the record before the
court. Defendant states “[w]e agree.” Plaintiff argues: “Based on the evidence contained in the call logs, and the Agency’s
responsibility for tracking employee work time and maintaining accurate records of such time, Plaintiffs ask that the Court
construe any ambiguity in the record in favor of Plaintiffs and allocate 4.75 hours actively worked to Plaintiff Miller.” The
court finds plaintiffs actively worked for 4.75 hours, in addition to 0.25 hours to set up, while monitoring the duty phone on
September 12, 2018.
6. Although Mr. Miller was scheduled only for March 2, 2019, Mr. Miller performed a pickup on the evening of March 1, 2019
prior to the start of his scheduled shift. Plaintiffs argue that Mr. Miller “does not recall exactly why the phone was being
forwarded to him the evening of March 1, 2019, although he explained that sometimes the phone is switched over early.”
Plaintiffs also assert: “In any case, it is consistent with Plaintiff Miller’s performance of a pickup from Dakota County on
March 2, 2019 that he received a call from Dakota County the previous evening.” Defendant similarly states:
Our understanding of Mr. Miller’s AUO report, JX 47 at 1188, is that he performed a pick up on March 2, 2019,
and he was notified of the need for that pick-up on the evening of March 1, 2019. We do not believe Mr. Miller
was responsible for the night phone during the March 1, 2019 rotation, which would have been from Midnight
to 7:00 A.M. on March 1, 2019.
Because a supervisor signed off that Mr. Miller should receive AUO compensation for his time spent monitoring the duty
phone on March 1, 2019, despite not being scheduled, the court includes that time worked in his hours worked.
93
Christopher Kos
Date Scheduled Relevant Hours Relevant Relevant Call Log Transcript Issue
Shift Hours Schedule Worked AUO Report Exhibit
Exhibit Exhibit
August 26, 2017 7 JX 35, TP 311 0.25 JX 44, TP 844
September 17 to 23, 28.5 JX 44, TP 847 JX 54, TP 1878-92
2017
October 11, 2017 1.75 JX 44, TP 848 JX 54, TP 1893
October 18, 2017 7 JX 35, TP 313 0.25 JX 44, TP 849
November 7, 2017 7 JX 36, TP 314 2.25 JX 44, TP 851 JX 54, TP 1900-01
December 2, 2017 7 JX 36, TP 314 0.25 JX 44, TP 854
December 6, 2017 7 JX 36, TP 314 0.25 JX 44, TP 854
December 30 to 31, 24 JX 36, TP 315 6 JX 44, TP 857 JX 54, TP 1911-13
2017
February 15, 2018 7 JX 36, TP 316 0.75 JX 44, TP 861 JX 54, TP 1919
March 11 to 12, 2018 24 JX 36, TP 317 1.75 [1]
April 12, 2018 7 JX 36, TP 318 1.75 JX 44, TP 866 JX 54, TP 1933
May 1, 2018 7 JX 36, TP 318 2.5 JX 44, TP 869 JX 54, TP 1938-39
May 26, 2018 7 JX 36, TP 319 3.75 JX 44, TP 871 JX 54, TP 1940-42 [2]
June 16 to 17, 2018 24 JX 37, TP 320 12.75 JX 44, TP 874 JX 54, TP 1946-49
June 20, 2018 7 JX 37, TP 320 0.25 JX 44, TP 874
July 21 to 22, 2018 24 JX 37, TP 321 6 JX 44, TP 876 JX 54, TP 1953-54
August 9, 2018 7 JX 37, TP 322 2 JX 44, TP 880 JX 54, TP 1958
September 9 to 10, 24 JX 37, TP 323 1.5 JX 44, TP 882 JX 54, TP 1961-62
2018
October 21 to 22, 2018 24 JX 37, TP 324 0.25 JX 44, TP 892 August 12, [3]
2020 at
556
October 27 to 28, 2018 24 2 JX 44, TP 892 JX 54, TP 1970-71
November 14, 2018 7 JX 38, TP 325 0.25 JX 44, TP 895
December 8, 2018 7 JX 38, TP 325 2.25 JX 44, TP 896 JX 54, TP 1977-79
December 30 to 31, 24 JX 38, TP 326 0.75 JX 44, TP 898 JX 54, TP 1984-85
2018
January 24, 2019 7 JX 38, TP 326 0.25 JX 44, TP 900
February 16, 2019 7 JX 38, TP 327 0.25 JX 44, TP 901
94
Date Scheduled Relevant Hours Relevant Relevant Call Log Transcript Issue
Shift Hours Schedule Worked AUO Report Exhibit
Exhibit Exhibit
March 12, 2019 7 JX 38, TP 327 2.5 JX 44, TP 906
May 21, 2019 7 JX 38, TP 329 1.75 JX 44, TP 911 JX 54, TP 2003-04
June 14, 2019 7 JX 38, TP 329 1.25 JX 44, TP 913 JX 54, TP 2006
August 1, 2019 7 JX 38, TP 330 1.75 JX 44, TP 916
August 25 to 26, 2019 24 JX 38, TP 331 2.75 JX 44, TP 918
September 19, 2019 7 JX 38, TP 331 0.25 JX 44, TP 920
October 12 to 13, 2019 24 JX 38, TP 332 0.25 JX 44, TP
921-22
November 6, 2019 7 JX 38, TP 332 0.25 JX 44, TP 923 JX 54, TP 2012
November 8, 2019 7 JX 38, TP 332 0.25 JX 44, TP 923
December 25, 2019 7 JX 38, TP 333 0.25 JX 44, TP 930
Issues Regarding Mr. Kos
1. The AUO Report and call logs for Mr. Kos for March 11 to March 12, 2018 appear to be absent from the record before
the court. Plaintiffs argue: “Plaintiff Kos’s timesheet for March 12, 2018 indicates 1.5 hours of AUO. Plaintiffs ask that the
Court resolve this ambiguity in favor of Plaintiff Kos, and conclude that these 1.5 hours were hours actively worked during
night phone duty.” Defendant states: “Neither party was able to locate or identify an AUO report for Mr. Kos for those dates.”
The court finds Mr. Wright actively worked for 1.5 hours, in addition to the 0.25 hours it took to set up.
2. Mr. Kos’ AUO Report for May 26, 2018 indicates he worked for 4.25 hours while monitoring the duty phone, but his call
logs indicate he performed work for only 3.5 hours. Unlike the other instances in which the AUO Report would be controlling,
Mr. Kos’ AUO Report states the 4.25 hours worked is for “Non-Detained Duties / Night CAP Phone,” meaning the 4.25 hours
claimed on his AUO Report were for two different types of overtime he was claiming. Both parties, however, agree that the
proper hours of active work are 3.5 hours, in addition to the 0.25 it took to set up.
3. Mr. Kos was not scheduled to work on October 27, 2018, however, according to Mr. Kos’ AUO Reports and call logs, he
performed work while monitoring the duty phone on October 27, 2018. Plaintiffs and defendant both agree that Mr. Kos
worked either October 21 to October 22, 2018 or October 27, 2018, but not both. Plaintiffs state that
95
Although Plaintiff was scheduled to work night phone duty on October 21 to 22, 2018 and not on October 27,
2018, what appears to have happened is that he switched his night phone duty day from October 21-22, 2018
to October 27, 2018. See Tr. Vol. III. 556; JX 37, TP 324. Plaintiff Kos’s AUO Report entries for October 21-
22, 2018 shows no night phone duty hours worked. JX 44, TP 892. However, this same AUO Report shows
1.75 night phone hours worked on October 27, 2018. Id. The call logs from October 27, 2018 support that
Plaintiff performed 1.75 hours of night phone activities on October 27, 2018. JX 54, TP 1970-1971. The record
contains no call logs for October 21-22, 2018. See JX 54, TP 1967-1968 (moving directly from October 12,
2018 to October 24, 2018).
Defendant states: “We believe that he covered the night phone for one 24-hour period beginning on either October 21,
2018, or on October 27, 2018, but not both.” What Mr. Kos testified at the trial when examined by defense counsel was as
follows:
Q. Let’s look at [Trial Page] 892, and on 892, do you have any -- you don’t have any night phone duty work
recorded for October 21st, 2018, correct?
A. Correct.
Q. But you do have 1.75 hours recorded for October 27th, 2018. Is that right?
A. Correct.
Q. Okay. And by looking at that entry there on October 27th, 2018, does that look like that would have been
one of the 24-hour periods?
A. Yes.
Q. Okay. And I take it at this point, no particular recollection as to whether you either did or didn’t work night
phone duty on October 21st, 2018.
A. Correct. I'm assuming not because there’s nothing on there.
(brackets added). The court does not find this interaction to be definitive as to whether Mr. Kos only worked one shift. The
court finds Mr. Kos was scheduled to monitor the duty phone and did monitor the duty phone on October 21 to October 22,
2018. The court finds Mr. Kos is entitled to 0.25 hours to set up to monitor the duty phone for his scheduled shift from
October 21 to October 22, 2018. The court also finds that Mr. Kos actively worked on October 27, 2018, the first day of his
96
24-hour shift from October 27 to October 28, 2018, and is entitled to 1.75 hours of work, in addition to the 0.25 hours to set
up for his shift.
Additional Note Regarding Mr. Kos: Mr. Kos was scheduled to monitor the duty phone on September 28, 2018, but Mr. Kos’
AUO Report reflects that he was out for “Sick Leave” that day. Similarly, Mr. Kos was scheduled to monitor the duty phone
on April 4, 2019, but Mr. Kos’s AUO Report reflects that he was out for “Annual Leave” that day. The court has excluded
September 28, 2018 and April 4, 2019 from the spreadsheet for Mr. Kos.
97
Sean Wright
Date Scheduled Relevant Hours Relevant AUO Relevant Call Log Transcript Issue
Shift Schedule Worked Report Exhibit Exhibit
Hours Exhibit
May 2 to 3, 2017 15 JX 35, TP 308 9.25 JX 53, TP 1740 JX 54, TP 1868-69
July 1, 2017 7 4.25 JX 53, TP 1774
September 20, 2017 7 JX 35, TP 312 0.25 JX 53, TP 1787
November 16, 2017 7 JX 36, TP 314 0.25 JX 53, TP 1791 JX 54, TP 1905
December 10 to 11, 24 JX 36, TP 315 7.75 JX 53, TP 1797
2017
January 5, 2018 7 JX 36, TP 315 0.25 JX 53, TP 1800
January 22 to 23, 2018 15.5 JX 36, TP 316 6.25 JX 53, TP 1805 JX 54, TP 1916-17 August 12,
2020 at
636
February 22, 2018 7 JX 36, TP 316 0.25 JX 53, TP 1809
February 24, 2018 7 JX 36, TP 316 0.25 JX 53, TP 1809
March 21, 2018 7 JX 36, TP 317 4.25 JX 53, TP 1811 JX 54, TP 1925-26
April 7 to 8, 2018 24 JX 36, TP 316 1.25 JX 53, TP 1813
May 10, 2018 7 JX 36, TP 318 0.25 JX 53, TP 1818
June 3 to 4, 2018 24 JX 37, TP 320 4.75 [1]
June 29, 2018 7 JX 37, TP 320 0.25 JX 53, TP 1821
July 24, 2018 7 JX 37, TP 321 0.25 JX 53, TP 1823 JX 54, TP 1955
August 18, 2018 7 JX 37, TP 322 0.25 JX 53, TP 1825
September 18, 2018 7 JX 37, TP 323 0.25 JX 53, TP 1828
October 6 to 7, 2018 24 JX 37, TP 324 2.5 JX 53, TP 1831 JX 54, TP 1965
October 30, 2018 7 JX 37, TP 324 1.25 JX 53, TP 1835 JX 54, TP 1972
November 22 to 23, 24 JX 38, TP 325 2.75 [2]
2018
December 15 to 16, 24 JX 38, TP 325 4.25 JX 53, TP 1838 JX 54, TP 1982-83
2018
January 9, 2019 JX 38, TP 326 0.75 JX 54, TP 1990 [3]
February 1, 2019 7 JX 38, TP 327 0.25
February 24 to 25, 24 JX 38, TP 327 0.25 JX 54, TP 1998
2019
March 20, 2019 7 JX 38, TP 328 2.25 JX 53, TP 1841 JX 54, TP 1999
98
Date Scheduled Relevant Hours Relevant AUO Relevant Call Log Transcript Issue
Shift Schedule Worked Report Exhibit Exhibit
Hours Exhibit
April 13, 2019 7 JX 38, TP 328 0.25 JX 53, TP 1843 JX 54, TP 2000
May 11 to 12, 2019 24 JX 38, TP 329 0.25 JX 53, TP 1845,
1847
May 30, 2019 7 JX 38, TP 329 0.25 JX 53, TP 1848
June 22, 2019 7 JX 38, TP 330 0.25 JX 53, TP 1849
July 16, 2019 7 JX 38, TP 330 2.25 [4]
August 9, 2019 7 JX 38, TP 331 1.25 [5]
September 2 to 3, 2019 24 JX 38, TP 331 0.25 JX 53, TP 1853
September 28, 2019 7 JX 38, TP 332 0.25
October 22, 2019 7 JX 38, TP 332 2.25 [6]
November 15, 2019 7 JX 38, TP 333 0.25 JX 53, TP 1858
December 8 to 9, 2019 24 JX 38, TP 333 0.25 JX 53, TP 1860
Issues Regarding Mr. Wright
1. The AUO Report and call logs containing June 3 to 4, 2018 for Mr. Wright appear to be missing from the record before
the court. Plaintiffs argue:
The absence of these records is not something that the Plaintiffs can cure at this stage, both because the
record is closed and because the AUO Reports and call logs are not in the custody or control of the Plaintiffs.
However, Plaintiff Wright’s timesheet for the period covering June 3-4, 2018 shows 4.5 hours of AUO on June
3, 2018. JX 51, TP 1572. Given that the Agency bears the responsibility for ensuring that employee work time
is accurately tracked and recorded, Plaintiffs ask the Court to resolve any ambiguity as to what those hours of
AUO represent in favor of Plaintiff Wright and to count them as hours worked in the Court’s chart. See Section
II(A) supra. Plaintiff notes that it is highly likely that all 4.5 hours represent night phone activities given that the
June 3-4, 2018 night phone shift began at 7 a.m. on June 3, 2018. Therefore, it is much more likely that Plaintiff
Wright accrued 4.5 hours of AUO performing night phone duties between 7 a.m. and midnight on June 3,
2018, than it is that he performed non-night phone duties between the previous midnight and 7 a.m. on June
3, 2018.
99
Defendant simply states, “[n]either party was able to locate or identify an AUO report for Mr. Wright for those dates.” The
court determines Mr. Wright actively worked for 4.5 hours, in addition to 0.25 hours to set up.
2. The AUO Report and call logs containing November 22 to November 23, 2018 for Mr. Wright appear to be missing from
the record before the court. Plaintiffs argue:
Plaintiff Wright’s timesheet covering November 22-23, 2018 shows 2.5 hours of AUO on November 23, 2018.
Given that the Agency bears the responsibility for ensuring that employee work time is accurately tracked and
recorded, Plaintiffs ask the Court to resolve any ambiguity as to what those hours of AUO represent in favor
of Plaintiff Wright and to count them as hours worked in the Court’s chart because the Agency failed to produce
the relevant AUO Report and call logs.
Defendant states, “[n]either party was able to locate or identify an AUO report for Mr. Wright for that date.” The court
determines Mr. Wright actively worked for 2.5 hours, in addition to 0.25 hours to set up.
3. It appears that Mr. Wright received a call at 11:57 P.M. on January 8, 2019 using his call log entries. Mr. Wright was only
scheduled for January 9, 2019 from 12:00 A.M. until 7:00 A.M. Mr. Wright’s AUO Report for January 8, 2019 is absent from
the record before the court. Mr. Wright does have two call log entries for January 8, 2019, however, the “TIME WORKED”
section simply states the time of day, not an amount of time worked, so the court cannot determine the length of those calls.
(capitalization in original). Plaintiffs argue that the court should attribute 0.25 hours to Mr. Wright for each call, in addition to
the 0.25 hours to set up, for a total of 0.75 hours of work. Defendant, however, looks to the timesheet for January 8 and 9,
2019 and states: “Although no AUO report has been located for Mr. Wright for this period, his timesheet reflects that he
claimed two hours of AUO for January 9, 2019. JX 51 at 1597. Given the call logs, in this instance, we included two hours
of active work in our chart. ECF No. 75-1 at 6/6 & n.2.” As the court stated above, if no time is listed in a call log and a call
log is the only source for the court to determine if plaintiff actively worked while monitoring the duty phone, plaintiff will be
awarded fifteen minutes of time per entry on the log because plaintiffs submit their timesheet to their employer in fifteen-
minute increments of work. The court also notes that timesheets would be used as a last resort. The court finds that Mr.
Wright would be entitled to 0.75 hours for January 9, 2019.
4. The AUO Report and call logs for July 16, 2019 are missing from the record before the court. Plaintiffs contend that Mr.
Wright’s timesheet indicates that he worked two hours of AUO. Defendant states “[n]either party was able to locate or
identify AUO reports for Mr. Wright for those dates.” The court finds Mr. Wright actively worked for 2 hours, in addition to
the 0.25 hours it took to set up.
100
5. The AUO Report and call logs for August 9, 2019 are missing from the record before the court. Plaintiffs contend that Mr.
Wright’s timesheet indicates that he worked one hour of AUO. Defendant states “[n]either party was able to locate or identify
AUO reports for Mr. Wright for those dates.” The court finds Mr. Wright actively worked for 1 hour, in addition to the 0.25
hours it took to set up.
6. The AUO Report and call logs for October 22, 2019 are missing from the record before the court. Plaintiffs contend that
Mr. Wright’s timesheet indicates that he worked two hours of AUO. Defendant states “[n]either party was able to locate or
identify AUO reports for Mr. Wright for those dates.” The court finds Mr. Wright actively worked for 2 hours, in addition to
the 0.25 hours it took to set up.
101