Kevin Anderson v. Walla Walla Police Department ( 2016 )

FILED
JUNE 30, 2016
In the Office of the Clerk of Court
WA State Court of Appeals, Division III
IN THE COURT OF APPEALS OF THE STATE OF WASHINGTON
DIVISION THREE
KEVIN ANDERSON, )
) No. 33783-9-111
Appellant, )
)
V. )
)
WALLA WALLA POLICE ) UNPUBLISHED OPINION
DEPARTMENT, )
)
Respondent. )
FEARING, C.J. -We affirm the trial court's denial of relief to Kevin Anderson
under the Public Records Act, chapter 42.56 RCW.
FACTS
On May 17, 2012, the Walla Walla County District Court entered a temporary
order of protection against Kevin Anderson in favor of Laura Gregory. The order barred
Anderson from contacting Gregory or from being within five hundred feet of Gregory.
The order read, in part:
It is further ordered that the clerk of court shall forward a copy of
this order on or before the next judicial day to: ... [the] Walla Walla Police
Department WHERE PETITIONER LIVES which shall enter it in a
computer-based criminal intelligence system available in this state used by
law enforcement to list outstanding warrants.
Clerk's Papers (CP) at 65. Kevin Anderson then resided at Airway Heights Correctional
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Anderson v. Walla Walla Police Dep 't
Center. On May 30, 2012, the district court entered an order of protection extending the
protections afforded Laura Gregory until May 30, 2014. The May 30 order also directed
the district court clerk to forward a copy to the Walla Walla Police Department.
On March 26, 2014, Kevin Allen Anderson served a criminal sentence at Coyote
Ridge Correctional Center. On that day, Anderson submitted a public records request to
the Walla Walla Police Department. The request sought "' [a]ny records related to
myself (Kevin Allen Anderson, DOB: January 27, 1974)."' CP at 163. The police
department received the request on March 28, 2014.
Dana Hood, the Walla Walla Police Department records clerk, processed the
request on March 31, 2014. Hood typed the name Kevin Anderson into the police
department's records computer management system. The screen, with the heading
'jacket activity," that then appeared listed no police records, and, thus, Hood concluded
the police department possessed no records about Kevin Anderson or responsive to
Anderson's public records act request. The screen, however, showed the existence of an
order of protection against Anderson entered by the Walla Walla District Court in a suit
on May 17, 2012. On March 31, Hood printed a copy of the screen. We will refer to the
copy of the screen as a "jacket activity."
Dana Hood handwrote a response on Anderson's request letter and returned the
letter to him on March 31, 2014. The note read:
Kevin,
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We have no Walla Walla Police report records on file for you.
However, a current order of protection is on file. Copies can be obtained
by/through Walla Walla District Court.
CP at 25. The note directed Anderson to contact the district court because Hood
understood that the court might be the only location of an accurate and current copy of
the order. Anderson did not then look to determine if the police department possessed a
copy of the court order. By March 31 and before receiving the response from the Walla
Walla Police Department, Anderson had already obtained a copy of the order and other
court records from Walla Walla District Court.
PROCEDURE
Kevin Anderson, without any contact with the police department after March 31,
2014, filed this lawsuit against the Walla Walla Police Department on February 17, 2015.
Dana Hood, Walla Walla Police Department records clerk, then reviewed the
department's records again and confirmed that the department lacked a copy of the
district court order. Hood, nonetheless, retrieved a copy of the court file from the district
court and, on March 10, 2015, the department delivered the copy to Anderson's attorney.
The Walla Walla Police Department moved the court to dismiss this case. The
superior court granted the motion and entered the following conclusions of law:
3 .1 The March 3 1, 2014 records response by the Walla Walla Police
Department cannot reasonably be interpreted in context as a refusal to
provide responsive records to Kevin Anderson or as an indication that it
would provide no further assistance to him. The actions taken by the Walla
Walla Police Department on March 31, 2014 were prompt and meant to
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Anderson v. Walla Walla Police Dep 't
provide access to responsive records.
3.2 The March 31, 2014 records response by the Walla Walla Police
Department to Kevin Anderson's March 26, 2014 records request does not
constitute a denial of an opportunity to inspect or copy a public record.
CP at 164.
LAW AND ANALYSIS
On appeal, Kevin Anderson challenges the Walla Walla Police Department's
failure to produce, in response to his public records act request, the Walla Walla District
Court records and the "jacket activity" computer screen printed by Dana Hood in
response to his request. The police department contends that Anderson did not seek the
jacket activity and the jacket entry is not a "record," for purposes of the Public Records
Act, but rather an index of records. The police department also argues that Kevin
Anderson has not shown bad faith.
The Public Records Act requires all state and local agencies to disclose any public
record on request unless the record falls within certain very specific exemptions.
Progressive Animal Welfare Soc '.Y v. Univ. of Wash., 125 Wash. 2d 243, 250, 884 P.2d 592
( 1994) (PAWS II). "Public record" includes any writing containing information relating
to the conduct of government or the performance of any governmental or proprietary
function prepared, owned, used, or retained by any state or local agency regardless of
physical form or characteristics. RCW 42.56.010(3). An agency has five business days
to respond to a request, and must respond either by providing the record, providing an
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Internet address or link to the record, informing the party that additional time is
necessary, or denying the request. RCW 42.56.520. If an agency denies a request, it
must include a written statement of the specific reasons for the denial. RCW 42.56.520.
An agency need not produce a document that does not exist. Sperr v. City of
Spokane, 123 Wash. App. 132, 133, 96 P.3d 1012 (2004). The agency need not create a
record that is otherwise nonexistent. Smith v. Okanogan County, 100 Wash. App. 7, 13-14,
994 P.2d 857 (2000) (citing Nat'! Labor Relations Bd. v. Sears, Roebuck & Co., 421 U.S.
132, 161-62, 95 S. Ct. 1504, 44 L. Ed. 2d 29 (1975)). Nor must an agency comply with
an overly broad request. Hangartner v. City of Seattle, 151 Wn.2d 439,448, 90 P.3d 26
(2004). At a minimum, a person seeking documents under the Public Records Act must
identify the documents with sufficient clarity to allow the agency to locate them.
Hangartner, 151 Wash. 2d at 447. Agencies are not required to be mind readers. Bonamy
v. City ofSeattle, 92 Wn. App. 403,409, 960 P.2d 447 (1998).
A search must be reasonably calculated to uncover all relevant documents. Neigh.
All. ofSpokane County v. County of Spokane, 172 Wash. 2d 702, 720, 261 P .3d 119 (2011 ).
Reasonableness will be considered on the facts of each case. Neigh. All. ofSpokane
County, 172 Wash. 2d at 720. An inadequate search is comparable to a denial. Neigh. All.
of Spokane County, 172 Wash. 2d at 721.
Kevin Anderson requested any records pertaining to him. He contends that the
Walla Walla Police Department violated this request by failing to produce at least two
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discrete records: (1) the Walla Walla County District court records of the protection
order, and (2) the jacket activity printout.
The Walla Walla Police Department denies that it possessed any district court
records. Kevin Anderson notes that Dana Hood did not expressly review police
department records to discern if the department possessed the court records until he filed
suit. He argues that the police department could have held a copy of the court records
earlier since Hood's search occurred after the expiration of the order of protection. We
do not know such and will not speculate. The police department held no obligation to
produce a record that did not exist or to gather records kept by another agency.
Kevin Anderson contends that the jacket activity printout is a public record that
should have been disclosed. We need not and do not address this contention because we
may resolve Anderson's claims under RCW 42.56.565(1).
In 2011, the Washington Legislature, in response to escalating public records
requests from jail inmates, amended the Public Records Act to deny relief to an inmate
unless he or she proves bad faith. The amendment, codified at RCW 42.56.565(1), reads:
A court shall not award penalties under RCW 42.56.550(4) to a
person who was serving a criminal sentence in a state, local, or privately
operated correctional facility on the date the request for public records was
made, unless the court finds that the agency acted in bad faith in denying
the person the opportunity to inspect or copy a public record.
Whether an agency acted in bad faith under the Public Records Act presents a
mixed question of law and fact, in that it requires the application of legal precepts, the
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definition of "bad faith," to factual circumstances, the details of the alleged Public
Records Act violation. Faulkner v. Dep't of Corr., 183 Wash. App. 93, 101-02, 332 P.3d
1136 (2014), review denied, 182 Wash. 2d 1004, 342 P.3d 327 (2015). An offender does
not establish bad faith by an agency simply for making a mistake in a record search.
Francis v. Dep't of Corr., 178 Wash. App. 42, 63, 313 P.3d 457 (2013), review denied, 180
Wash. 2d 1016, 327 P.3d 55 (2014).
After reviewing the entire record, we agree with the trial court that actions taken
by the Walla Walla Police Department, on March 31, 2014, were prompt and meant to
provide access to responsive records. Dana Hood concluded in good faith that the Walla
Walla Police Department lacked records responsive to Kevin Anderson's request. Her
suggestion to Kevin Anderson that he contact the district court exhibited a desire to be
helpful to Anderson rather than to preclude his access to records.
Kevin Anderson claims that we cannot address the question of bad faith because
the Walla Walla Police Department did not cross appeal. Anderson emphasizes the
principle that, when a respondent neither files the required notice of appeal nor
independently demonstrates a basis for relieving it of the requirements of RAP 2.4, it may
not obtain "affirmative relief." Happy Bunch, LLC v. Grandview N., LLC, 142 Wash. App.
81, 90 n.2, 173 P.3d 959 (2007). The police department's claim of good faith does not
seek affirmative relief, but rather defends against Anderson's request for relief. Also, this
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court may affirm on any ground supported by the record. Syrovy v. Alpine Res., Inc., 80
Wash. App. 50, 54-55, 906 P.2d 377 (1995).
CONCLUSION
We affirm the superior court's dismissal of Kevin Anderson's suit under the
Public Records Act.
A majority of the panel has determined this opinion will not be printed in the
Washington Appellate Reports, but it will be filed for public record pursuant to RCW
2.06.040.
WE CONCUR:
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ddoway,
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